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Operations and Administrative Coordinator

2 months ago

Miami, Florida, United States One Sothebys Realty Full time
Job Overview

Position Title: Administrative and Operational Manager


Position Summary:
The Administrative and Operational Manager will be instrumental in delivering extensive support to the Real Estate Agent, ensuring that office operations run smoothly and efficiently. This role is designed for a proactive and well-organized individual who can excel in a dynamic environment. Exceptional communication skills and a dedication to high standards are vital for success in this position.


Key Responsibilities:

  • Prepare critical documents, such as Listing Agreements and seller's disclosures, for client signatures.
  • Possess a solid understanding of Real Estate Contracts.
  • Coordinate access and attendance for property inspections and appraisals.
  • Handle incoming calls and messages from clients, ensuring effective communication.
  • Serve as a backup Agent for property showings and Broker's Open Houses as needed.
  • Compose emails to engage potential clients and respond promptly to inquiries.
  • Collaborate with vendors and sellers to arrange and oversee property preparations for listings.
  • Provide assistance to fellow staff members, particularly in marketing and other real estate-related tasks.

Qualifications:

  • Outstanding organizational skills with a strong attention to detail.
  • Ability to manage multiple tasks efficiently, prioritize effectively, and thrive in a fast-paced setting.
  • Maintain strict confidentiality regarding sensitive information.
  • Excellent interpersonal skills to facilitate collaboration with diverse individuals both internally and externally.
  • Exceptional verbal and written communication abilities.
  • Self-driven, demonstrating initiative and a positive demeanor.
  • Proven focus and follow-through in completing tasks.
  • Proficiency in Microsoft Office applications, especially Excel and Word.

Education:
A Bachelor's degree is preferred or equivalent experience in real estate transactions.


Work Experience:
A minimum of 2 years' experience in the Real Estate sector is required.


Position Type:
This is a full-time role.


If you embody a proactive approach, possess exceptional organizational skills, and are committed to providing outstanding support, this role offers a significant opportunity to contribute to our real estate operations and client interactions.