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Event Coordinator

2 months ago

Durham, United States Aston Carter Full time

Tradeshow & Events Coordinator

Overview:

The Tradeshow and Events Coordinator will support efforts across the entire marketing organization as part of the Events team. This position is responsible for the planning and execution of tradeshows and events aligned with the companys strategic business and brand objectives and will also work closely with the Event Manager to support operational initiatives, curate creative experiences, and streamline project management efforts.

Responsibilities of this Role:

+ Strategy and Contracting: Support the marketing teams strategic objectives by curating impactful recommendations at relevant tradeshows and events. Manage contract negotiations for sponsorship agreement.

+ Scheduling and Planning: Maintain a focused calendar of tradeshows and events for the year; coordinate and lead planning schedule for each event, ensuring deliverables and tactics are executed on within required deadlines.

+ Team Coordination: Coordinate with cross-functional departments to select appropriate planning leads based on the event's focus and our strategic goals.

+ Logistics: Support logistical tasks as needed, including but not limited to: registration, show service rentals, catering and hospitality, meeting room coordination and hotel block management.

+ Budget Management: Oversee the budget for tradeshow and event attendance, ensuring cost-effectiveness and adherence to budgetary guidelines and limits.

+ Preparation of Materials: Ensure that all necessary materials, such promotional items, lead retrieval, and supplies are prepared and available for each event.

+ Post-Conference Reporting: Champion the post-event debrief process by collating, tracking, and reporting on critical metrics and outcomes. Lead debrief discussions with attendees to gauge feedback on participation.

+ Operational Administration: Support the Event Manager by developing and steering Events team internal workstreams and processes to maintain the highest standards of support for the organization.

Core Experience:

+ 5+ years of experience planning and executing tradeshows, conferences, and events

+ Proven experience in the tradeshow and convention space; knowledge of systems, terminology, and onsite logistics

+ Skilled independent contributor comfortable collaborating in a remote office environment

+ Experience with Microsoft Suite and Smartsheet

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.