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Lease Administrator

2 months ago

California, United States Lincoln Property Company Full time

Responsible for calculating tenant charges, ensuring integrity of lease data, and monitoring critical lease dates. Job responsibilities listed below are not all inclusive and could encompass additional tasks.

Responsibilities:

Review leases and set up new lease records in MRI

Process tenant move-in and move-outs in MRI

Record and monitor all Base Rents, CAM charges, Real Estate Tax estimates, Insurance estimates, Utility charges, CPI Rent and Percentage Rent charges for commercial tenants

Update lease data (billing email, contact, recurring charge, etc.)

Continuous monitoring of system information for accuracy, including but not limited to, rent roll validation, square footages, etc.

Record, monitor and track gross sales

Ensure monthly rental updates are reviewed, updated and approved.

Calculate and analyze annual operating expense and real estate tax reconciliations

Calculate annual CAM, property tax and insurance recovery, quarterly CAM accruals, and annual estimates

Assist with collection and consolidation of CAM supporting documentation

Coordinate tenant audits of billed CAM reconciliations

Interact with Tenants, Property Managers, Accountants, Accounts Receivable Clerk and Asset Managers on lease administration

Assist in additional department related functions as requested.

Ensure data integrity of information contained in database application used for tracking all tenant and lease related data.

Work closely with Accountants and Property Managers in preparing annual budgets

Resolve tenant/landlord lease interpretation discrepancies

Develop and maintain accurate files for all leases

Help on-site personnel interpret lease language regarding operational issues

Position

Competencies

Possess a self-motivated, analytical, and inquisitive mind set

Effective interpersonal and customer service skills with the ability to establish and maintain productive relationships with internal and external customers

Ability to produce accurate and detail-oriented work while managing multiple priorities against key deadline in a fast-paced environment

Effective communication skills, both verbal and written

Ability to work independently, problem solve, and proactively manage workload

Job Experience Qualifications

Minimum 3 years lease administration/accounting experience

Bachelor's Degree in accounting, business, or a related field

Experience with MRI or similar accounting systems required

Experience with Kardin

Commercial Real Estate experience preferred

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