Property Services Coordinator
2 weeks ago
Are you enthusiastic about the Real Estate sector? We are excited to present a full-time opportunity for a Tenant Services Coordinator with TruCapital Partners. This role is perfect for individuals looking to engage in a collaborative environment while contributing to various property developments, including retail, hospitality, and office spaces.
Compensation: $50,000-$60,000 (negotiable based on experience)
Key Responsibilities:
- Manage and direct all incoming phone communications, providing assistance when feasible and routing calls to the appropriate personnel.
- Exhibit a proactive approach to resolving customer inquiries and maintenance concerns.
- Welcome visitors and clients with professionalism.
- Organize and distribute all incoming correspondence.
- Prepare and dispatch outgoing mail and packages, including certified and special deliveries.
- Draft general correspondence and memos as needed.
- Maintain and file all documents related to vendors and clients.
- Create and uphold various filing systems to ensure accuracy and organization.
- Keep employee, client, and customer contact databases updated.
- Compile and prepare reports for distribution.
- Order and manage office supplies for the department.
- Coordinate conference room bookings efficiently.
- Organize departmental lunches, meetings, events, and travel arrangements.
- Facilitate customer meetings, training sessions, and events.
- Assist in the coordination of customer move-ins and move-outs.
- Oversee tenant and vendor insurance certificates.
- Prepare purchase orders, contracts, and amendments.
- Coordinate vendor access as required.
- Distribute essential documents to Lease Administration, including insurance certificates and legal correspondence.
- Update Building and Tenant Manuals regularly.
- Monitor work orders and ensure timely responses to all requests.
Qualifications:
- 1-3 years of relevant administrative experience, preferably within the Real Estate or property management sector.
- A college degree is preferred; however, a high school diploma is mandatory.
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