Office Administration Specialist

1 week ago

Fullerton California, United States ODK Media Full time
Office Administration Specialist

Location: Fullerton, CA (Onsite)

Company: ODK Media, Inc.

ODK Media, Inc. is a prominent media organization based in Fullerton, CA, that delivers premium international content through its proprietary streaming platforms, including OnDemandKorea, OnDemandChina, and OnDemandViet. The company also distributes content to global streaming services, cable operators, and cinemas, serving as a central hub for AAPI communities across the nation.


We are seeking an Office Administration Specialist who will play a crucial role in facilitating the daily administrative functions and providing support to the HR team, ensuring the efficient operation of various processes within the HR/Admin department.

This role encompasses involvement in office and vendor coordination, asset management, event planning, recruitment, onboarding, personnel recordkeeping, payroll, benefits administration, and offboarding.

Key Responsibilities:

  • Provide front-desk assistance by managing calls, welcoming visitors, and overseeing mail deliveries.
  • Ensure adherence to office opening and closing protocols.
  • Address general administrative inquiries from employees and vendors.
  • Coordinate travel arrangements for the leadership team.
  • Enhance team meeting efficiency by documenting minutes and tracking action items.
  • Manage office inventory and supplies, including planning and ordering materials.
  • Oversee daily lunch arrangements and weekly vendor interactions.
  • Facilitate vendor communication, coordination, and invoicing.
  • Collaborate with property management and external vendors to resolve facilities issues, parking, and leasing matters.
  • Plan and organize office events and employee celebrations.
  • Create monthly newsletters and assist in drafting company-wide announcements.
  • Support the uploading of executed legal contracts and agreements to the filing system.
  • Provide general recruiting assistance, including job postings, interview scheduling, background checks, and offer generation.
  • Administer onboarding processes by managing new hire paperwork, orientation, I-9 verification, and system access setup for various HR/IT applications.
  • Maintain personnel files and recordkeeping in HRIS, process employee information and job changes, ensure data accuracy, and verify integration with other HR applications.
  • Update HR forms and documentation, digital resources, and tracker logs to maintain accurate and current information.
  • Assist in responding to unemployment claims and tax notices from state and federal agencies.
  • Provide general offboarding support by preparing exit packages and disseminating exit information.
  • Assist with various HR-related projects as required.

Position Requirements:

  • Minimum of two (2) years of experience in office administration.
  • Demonstrated experience in general office administration support is essential.
  • Bilingual proficiency in Korean is highly preferred.
  • Familiarity with HR principles and regulations in California is advantageous.
  • Interest in basic design and graphics support is a plus.
  • Proficiency in Google Workspace Applications is highly desirable.
  • Experience with BambooHR and Workable ATS is a plus.
  • Knowledge of applications such as Canva, Typeform, Mailchimp, Confluence, and Jira is advantageous.
  • A Bachelor's Degree in Human Resources Management or a related field is preferred.
  • Exceptional organizational skills and meticulous attention to detail are required.
  • Strong verbal, written, interpersonal, and customer service communication skills are essential.
  • Ability to thrive in a dynamic and fast-paced environment.
  • Must be available to work onsite Monday through Thursday and some Fridays.

Perks & Benefits:

  • Catered lunch daily featuring a variety of local cuisines, along with a kitchen stocked with beverages and snacks.
  • Unlimited paid time off.
  • Comprehensive health, vision, dental, and life insurance coverage for employees, with partial coverage for eligible dependents.
  • Paid sick days and holidays.
  • 401(k) retirement plan.
  • Onsite wellness services (Chiropractic/Massage).
  • Complimentary access to various OTT streaming media applications.
  • Corporate events, team bonding activities, and more.

ODK Media, Inc. offers a competitive salary and benefits package. The estimated salary for this role ranges from $24/hr to $26/hr, with actual compensation determined by the candidate's skills, qualifications, and experience. ODK Media, Inc. is an equal opportunity employer, committed to fostering an inclusive environment for all employees.

The responsibilities outlined above are intended to define the general contents and requirements for this position. They do not restrict the company's right to assign or reassign duties and responsibilities as needed.

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