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Property Services Coordinator

2 months ago

California, United States TruCapital Partners Full time

Overview:

Are you enthusiastic about the Real Estate sector? We have an exciting opportunity for a full-time Tenant Services Coordinator at TruCapital Partners. This role offers a chance to be part of a supportive team and engage in various retail, hospitality, and office property projects.

Compensation: $50,000-$60,000 (negotiable based on experience)

Key Responsibilities:

  • Manage all incoming phone communications, providing assistance and directing calls to the relevant personnel.
  • Adopt a proactive approach to resolving tenant and property maintenance concerns.
  • Welcome visitors and clients with professionalism.
  • Organize and distribute incoming mail efficiently.
  • Prepare and dispatch outgoing mail and packages, including certified and special deliveries.
  • Draft general correspondence and memos as needed.
  • Maintain and file documents for vendors and clients accurately.
  • Establish and uphold various filing systems in an orderly manner.
  • Keep employee, client, and customer contact databases current.
  • Compile and prepare reports for distribution to relevant stakeholders.
  • Order and manage office supplies for the department.
  • Coordinate conference room bookings and manage reservations.
  • Organize departmental lunches, meetings, events, and travel arrangements.
  • Facilitate customer meetings, training sessions, and events.
  • Assist in the coordination of tenant move-ins and move-outs.
  • Oversee tenant and vendor insurance certificates.
  • Prepare purchase orders, contracts, and amendments.
  • Coordinate vendor access to properties.
  • Distribute essential documents to Lease Administration, including insurance certificates and legal correspondence.
  • Update and maintain Building and Tenant Manuals.
  • Monitor work orders and ensure timely responses to all requests.

Qualifications:

  • 1-3 years of relevant administrative experience, preferably in the Real Estate or property management field.
  • A college degree is preferred; however, a high school diploma is mandatory.