SOMA - Administrative Assistant

2 weeks ago

Mesa, United States A.T. Still University Full time

**Description**

A.T. Still University's School of Osteopathic Medicine in Arizona (ATSU-SOMA) is seeking a full-time, non-exempt Administrative Assistant on the Mesa, Arizona campus. Under the direct supervision of the ATSU-SOMA Director of Operations, this position provides administrative and clerical support for the ATSU-SOMA Deans Office, ATSU SOMA faculty, and staff. In addition to typing, filing expense/travel documentation, scheduling Zoom meetings and setting up the meetings, this individual would perform duties such as recordkeeping, coordination of meetings, distributing mail to ATSU-SOMA faculty and staff, shipping/receiving of packages, as well as working on special projects.

**Duties & Responsibilities:**

+ Provides day-to-day administrative support to students, faculty, and staff by meeting the mission and vision of ATSU-SOMA.

+ Protect ATSU-SOMA faculty, staff and student rights by maintaining confidentiality of all information pertaining to University business.

+ Independent judgement is required to plan and prioritize a diversified workload.

+ Assist the ATSU-SOMA Operations team for monitoring the workflow of the pre-approval/approval/processing of expense and travel requests within the SOMA Operations email, Unimarket, and Chrome River.

+ Manage, schedule, prepare, preview, track the expense and submit travel/non travel reimbursements through Chrome River for ATSU-SOMA students, faculty, and staff.

+ Assist in documenting all ATSU-SOMA expense/travel transactions for departments budget tracking.

+ Provide administrative support for ATSU-SOMA Director of Operations: assist and prepare HR paperwork (status forms, job descriptions, personnel requisitions), file HR paperwork in personnel folders.

+ Assist in managing the credentialing process for all faculty to ensure we meet the Commission on Osteopathic College Accreditation (COCA) accreditation requirements for hiring and maintaining compliance.

+ Assist in keeping track of current curriculum vitae, board certifications, medical licenses for all ATSU-SOMA faculty.

+ Administrative support for ATSU-SOMA department chairs, faculty, Director of Operations.

+ Administrative support for ATSU-SOMA Dean/provide back-up for the Executive Assistant.

+ Schedule meetings when requested by ATSU-SOMA Deans, faculty, department chairs.

+ Assist with data collection for internal/external reports: CVs, forms, job description updates/formatting.

+ Preparation of documentation for the Commission on Osteopathic College Accreditation (COCA) site visits, documents created/revised.

+ Assist with data collection for ATSU-SOMA Deans Annual Report, COCA reports, licensing surveys.

+ ATSU-SOMA Faculty-Staff Meetings: schedule meetings, reserve room, initiate Zoom with recording, compile meeting minutes.

+ ATSU-SOMA Faculty candidate interviews: coordinate travel, reserve rooms, schedule interviews and presentation, submit expenses.

+ Provide back-up for Business Operations Specialist: daily invoice processing, check requests, purchasing through Unimarket.

+ Responsible for managing, processing, preparing travel reimbursements for ATSU-SOMA faculty/staff/students, Faculty Development Conference and NACHC-CHI travel utilizing Chrome River.

+ Provide administrative support for ATSU-SOMA Faculty Council with polls/surveys, as needed.

+ Provide administrative support for ATSU-SOMA Faculty-Staff meetings, record minutes.

+ Provide administrative support for ATSU-SOMA department meetings, as requested.

+ Assist the ATSU-SOMA Executive Assistant with ATSU/SOMA events: Awards Dinner, Graduation, New Student Orientation, White Coat; special projects as needed from Dean(s)/faculty.

+ Provide back-up for the OMM Center Office Manager.

+ Assist in Annual Review & Preparation of ATSU-SOMA Policies and Procedures.

+ Other duties as assigned.

**Education & Experience:**

+ High school diploma plus one year of college or technical school.

+ Two to three years experience in an office environment or medical school.

+ Knowledge of basic functions, e.g., preparation of correspondence, reports, etc.

+ Operation of basic office equipment (PC, printer/copier/scanner).

+ Experience working in a medical or academic setting preferred, with knowledge of basic medical terminology.

+ Excellent computer skills required to set up document formats in Microsoft Word, Excel, PowerPoint, Gmail, and any other software program required by the position.

+ Excellent verbal and written communication skills.

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits .

A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), gender, sexual orientation, gender identity, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.

**Qualifications**

**Skills**

**Required**

+ **Communication:** Intermediate

+ **Interpersonal:** Intermediate

+ **Initiative:** Intermediate

+ **Organization Strategies:** Intermediate

+ **Team Player:** Intermediate

**Education**

**Required**

+ High School or better

In demonstrating mutual respect for all members of the ATSU community, ATSU is an Equal Employment Opportunity (EEO). Meeting this mission requires serving together in mutual respect of one anothers functions and each persons importance as an individual.

  • Assistant Store Manager

    3 months ago

    Mesa, United States Chico's FAS Full time

    We are customer obsessed, innovative, and have the best culture in retail. Join our team today!POSITION OBJECTIVE:The Assistant Store Manager is responsible for supporting the Store Manager in promoting a customer and product-focused sales culture, where our values and guiding principles are at the forefront of all store operations, including managing sales...

  • Administrative Assistant

    2 weeks ago

    Mesa, United States Superstition Springs CMA Full time

    Job DescriptionJob DescriptionAdministrative AssistantSalary Range$19 - $21Job Summary1. Do you thrive in a service-oriented environment where you are part of a collaborative team?2. Do you want to have a career with a company that values its employees? Our Administrative Assistant plays a crucial role in executing our purpose with our customers. The...

  • Administration Assistant

    1 month ago

    Mesa, United States Cogent Infotech Corporation Full time

    Job DescriptionJob DescriptionJob Description:The Processing Specialist, in our Mesa Arizona Headquarters, is responsible for handling tolls & violations for rental & fleet clients, completing payments through online platforms, and researching for missing details in a high-volume processing environment. This position will require strong attention to detail,...

  • RSCS Administrative Assistant

    2 days ago

    Mesa, United States Refrigeration Systems Construction and Service Full time

    RSCS a FullService Commercial and Industrial Refrigeration Construction and Service company servicing 10 states across the western USA and in business for over 25 years is now hiring an Entry Level Administrative Assistant. We are fastpaced challenging and collaborative. RSCS believes in the pursuit of service excellence. Treating employees and customers as...

  • RSCS Administrative Assistant

    2 months ago

    Mesa, United States Refrigeration Systems Construction and Service Full time

    Job DescriptionJob Description RSCS, a Full-Service Commercial and Industrial Refrigeration Construction and Service company, servicing 10 states across the western USA and in business for over 25 years is now hiring an Entry Level Administrative Assistant. We are fast-paced, challenging, and collaborative. RSCS believes in the pursuit of service excellence....

  • Assistant Store Manager

    3 months ago

    Costa Mesa, United States Chico's FAS Full time

    We are customer obsessed, innovative, and have the best culture in retail. Join our team today! POSITION OBJECTIVE: The Assistant Store Manager is responsible for supporting the Store Manager in promoting a customer and product-focused sales culture, where our values and guiding principles are at the forefront of all store operations, including managing...

  • Administrative Assistant

    2 weeks ago

    Mesa, United States Top Aces Corp. Full time

    ADMINISTRATIVE ASSISTANT Seeking a polished, articulate individual who is capable of working in a high-pace, but rewarding work environment. This person will be responsible for providing comprehensive support to the Program Management leadership team. This position requires the ability to anticipate needs, think critically, and offer solutions to problems...

  • Administrative Assistant

    3 months ago

    Mesa, United States Choices Pregnancy Centers of Greater Phoenix Full time

    Job DescriptionJob DescriptionSalary: The Center Administrative Assistant makes a critical first impression on clients as they answer the phone and welcome clients into the center. They will also assist in the daily operations of the center to provide the highest level of customer service and client experience that reinforces our desire to provide a...

  • Administrative Assistant

    1 month ago

    Mesa, United States Top Aces Corp. Full time

    Job DescriptionJob DescriptionADMINISTRATIVE ASSISTANTSeeking a polished, articulate individual who is capable of working in a high-pace, but rewarding work environment. This person will be responsible for providing comprehensive support to the Program Management leadership team. This position requires the ability to anticipate needs, think critically, and...

  • Administrative Assistant

    1 week ago

    Mesa, United States Crossroads Inc Full time

    Job DescriptionJob DescriptionSalary: Job Title:  Administrative Assistant                                                 FLSA: Non-ExemptReports To: Program Coordinator                                                   Status: Full-TimeLast Update: 8/20/2024 ...

  • Administrative Assistant

    1 week ago

    Costa Mesa, United States Ultimate Staffing Full time

    Job Title: Administrative AssistantPay: Up to $26/hrLocation: Costa Mesa, CA Are you an organized and detail-oriented individual with a passion for administrative support? We are seeking a dedicated Administrative Assistant to join our team in Costa Mesa! 🌟 Responsibilities:-Provide administrative support to ensure efficient operation of the...

  • Human Resources and Administrative Assistant

    5 days ago

    Mesa, United States Jake's Unlimited Full time

    Job Overview: We are seeking a detail-oriented and organized Human Resources and Administrative Assistant to support our HR and administrative functions. This role involves managing a variety of tasks related to employee records, benefits, and payroll. The ideal candidate will have strong administrative skills, a thorough understanding of HR processes, and...

  • Administrative Assistant

    3 days ago

    Costa Mesa, United States Ultimate Staffing Full time

    Administrative AssistantPay: Up to $26/hrLocation: Costa Mesa, CAAre you a detail-oriented, organized individual with excellent multitasking skills? We are seeking a dynamic Administrative Assistant to join our team in Costa Mesa. This role is essential in supporting the efficient operation of our office and ensuring smooth day-to-day...

  • Administrative Assistant

    4 days ago

    Costa Mesa, United States Ultimate Staffing Full time

    Administrative AssistantPay: Up to $26/hrLocation: Costa Mesa, CAAre you a detail-oriented, organized individual with excellent multitasking skills? We are seeking a dynamic Administrative Assistant to join our team in Costa Mesa. This role is essential in supporting the efficient operation of our office and ensuring smooth day-to-day...

  • Human Resources and Administrative Assistant

    1 week ago

    Mesa, United States Jake's Unlimited Part time

    Job DescriptionJob DescriptionJob Overview: We are seeking a detail-oriented and organized Human Resources and Administrative Assistant to support our HR and administrative functions. This role involves managing a variety of tasks related to employee records, benefits, and payroll. The ideal candidate will have strong administrative skills, a thorough...

  • Administrative Assistant

    2 weeks ago

    Mesa, United States RealManage Full time

    Overview: How would you like to work for a technology-based HOA management company that is growing rapidly, offers opportunities to advance your career, and has a company culture that truly supports its team members? We are a company that understands and appreciates your professionalism and hard work. We are a company that provides support with a Manager...

  • Administrative Assistant

    3 months ago

    Mesa, United States Dreamland Villa Retirement Community Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantDepartment: OfficeReports to: Office Manager   JOB SUMMARY:Under minimal supervision will perform various office secretarial and office/clerical duties and any Ad-Hoc duties that may be assigned. This person will be crossed- trained with an emphasis on Bookkeeping and compliance. Being a...

  • Administrative Assistant

    6 days ago

    Costa Mesa, United States Envision Financial Systems, Inc Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and...

  • RV Sales Administrative Assistant #134

    2 weeks ago

    Mesa, United States Cal-Am Properties Inc Full time

    Job DescriptionJob DescriptionFormed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States. Through teamwork and dedication, our staff are valued as an important component to our total success. Everyone at Cal-Am is continually working today...

  • Legal Administrative Assistant

    2 weeks ago

    Costa Mesa, California, United States Snell & Wilmer L.L.P. Full time

    Become a vital part of Snell & Wilmer L.L.P., a distinguished law firm operating in the Western United States, as a Legal Administrative Assistant. This position is designed to provide essential administrative support to our team of Legal Administrative Assistants, Attorneys, and Paralegals, ensuring the seamless delivery of exceptional legal services.If you...