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Administrative Assistant

2 months ago

Mesa, United States Top Aces Corp. Full time
ADMINISTRATIVE ASSISTANT

Seeking a polished, articulate individual who is capable of working in a high-pace, but rewarding work environment. This person will be responsible for providing comprehensive support to the Program Management leadership team. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

SUMMARY: Provides administrative support to PM leadership personnel, primarily to the OCONUS PM, by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.
  • Creates and maintains databases and spreadsheet files.
  • Arranges complex and detailed travel plans and itineraries and compiles documents for travel-related meetings.
  • Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
  • Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
  • Perform related duties as assigned by supervisor.
SKILLS AND/OR QUALIFICATIONS
  • Superior oral and written communication skills
  • Strong MS Office computer skills (Outlook, Word, Excel, PowerPoint, SharePoint)
  • Strong customer service and interpersonal skills
  • Positive, professional attitude, able to take initiative
  • Takes pride in successful completion of all tasks
  • Strong organizational skills including an attention to detail and ability to meet deadlines
  • Willingness and resourcefulness to roll up your sleeves to get the job done
  • Ability to work independently as well as in a team, in a fast-paced environment, multi task and prioritize competing demands
  • A consummate professional, who is discreet, resourceful, friendly and maintains a high degree of energy
  • Ability to perform all work in support of our Corporate Values of Safety, Teamwork, Focus, Innovation and Integrity
  • Demonstrates strong and visible support of our values
  • Valid driver's license
CERTIFICATIONS, LICENSES, REGISTRATIONS
  • None required
EDUCATION AND/OR WORK EXPERIENCE
  • A minimum of 3 years of experience in a similar Admin. position
  • Bachelor's degree preferred
  • Travel management experience strongly preferred
SPECIAL WORK CONDITIONS
  • Applicants selected may be subject to a Government security investigation and must meet the eligibility requirements to be cleared for and to gain access to applicable classified information.


This description has been designed to indicate the general nature and level of work being performed by employees working in this position and within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Top Aces Corp. is an equal opportunity employer and values diversity. All employment and personnel related decisions are decided solely on the basis of qualifications, merit, performance and business need.