Human Resources and Administrative Assistant

1 week ago


Mesa, United States Jake's Unlimited Part time
Job DescriptionJob Description

Job Overview: We are seeking a detail-oriented and organized Human Resources and Administrative Assistant to support our HR and administrative functions. This role involves managing a variety of tasks related to employee records, benefits, and payroll. The ideal candidate will have strong administrative skills, a thorough understanding of HR processes, and the ability to handle sensitive information with confidentiality.

 

Key Responsibilities:

  1. Onboarding/Offboarding:
    • Manage onboarding of new hires, including system setup and documentation.
    • Process offboarding of terminated employees, ensuring proper exit procedures and system updates.
  2. Employee Insurance Benefits:
    • Oversee employee insurance benefits administration.
    • Ensure accuracy of deductions and benefit enrollments.
    • Ensure COBRA paperwork is sent to eligible employees in a timely manner.
  3. Employee Communication:
    • Respond to all employee emails in a timely manner.
    • Properly process cascading messages.
    • Promptly elevate matters that require additional attention.
  4. Payroll Assistance:
    • Assist the Accounting department with payroll processing and related tasks.
  5. Employee Morale & Incentive Programs:
    • Develop and manage internal employee programs to enhance workplace satisfaction.
  6. Guest Incidents & Workers Comp Claims:
    • Assist with processing of guest incidents and workers compensation claims.
  7. Inventory Management:
    • Oversee inventory of office supplies, employee radios, and extra uniforms.
  8. I-9 Compliance:
    • Ensure all employee I-9 forms are up to date and compliant with regulations.

Qualifications:

  • Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
  • Experience: Minimum of 2 years of experience in HR, administrative support, or a related role.
  • Skills:
    • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
    • Strong organizational and multitasking abilities.
    • Excellent communication and interpersonal skills.
    • Detail-oriented with a high level of accuracy.
    • Ability to handle sensitive and confidential information.
  • Knowledge:
    • Familiarity with HR software and systems.
    • Understanding of payroll processes, benefits administration, and employment laws desired but not required.

Physical Requirements:

  • Ability to sit for extended periods.
  • Occasional lifting of office supplies and equipment.

A valid Driver's License and ability to commute to 85204 Mesa, AZ are required for this role

Work Environment:

  • Office setting with standard working hours, Monday through Friday. Schedule flexibility may be required.

Jake’s Unlimited is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Powered by JazzHR

QgZ1cPJcpa



  • Mesa, United States Jake's Unlimited Full time

    Job Overview: We are seeking a detail-oriented and organized Human Resources and Administrative Assistant to support our HR and administrative functions. This role involves managing a variety of tasks related to employee records, benefits, and payroll. The ideal candidate will have strong administrative skills, a thorough understanding of HR processes, and...


  • Costa Mesa, California, United States Temporary Staffing Professionals Full time

    Overview:Temporary Staffing Professionals is currently in search of a committed temporary Administrative Assistant to support the Human Resources division. This position is ideal for individuals eager to acquire significant experience within a vibrant HR setting.Primary Duties:Deliver extensive administrative assistance to the HR team, which includes...


  • Mesa, United States Banner Rehabilitation Hospital East Full time

    Overview: Banner Rehabilitation Hospital - East *In Partnership with Select Medical* Mesa, AZ Human Resources Coordinator $50K-$60K Responsibilities: Position Overview The HR Coordinator works collaboratively with the Regional HR Director and assists the department by providing daily management of the Human Resources function. They will perform...


  • Mesa, Arizona, United States Nammo Defense System Full time

    Job OverviewPosition Summary: Collaborating closely with the Human Resources and Learning & Development Teams to address challenges, tailor configurations, generate reports, facilitate integrations, and educate frontline personnel on our Human Resource Information System (HRIS) and additional HR platforms.This role will also encompass a range of...


  • Mesa, Arizona, United States Nammo Defense System Full time

    Job OverviewPosition Summary: As a vital member of the Human Resources and Learning & Development Team, you will address various challenges, tailor configurations, generate reports, facilitate integrations, and provide training to end-users on our Human Resource Information System (HRIS) and other related platforms.This role encompasses a wide range of human...


  • Mesa, United States Nammo Defense System Full time

    Job DescriptionJob DescriptionNammo Defense Systems, Inc., a defense contractor, is the primary USA operation of the Nammo Group (Nammo AS). Nammo Defense Systems Inc. (NDS) develops, manufactures, and supports Shoulder Launched Munitions (SLMs), energetic material solutions such as aircraft emergency escape systems, actuation devices, rocket motors,...


  • Mesa, Arizona, United States Nammo Defense System Full time

    Job OverviewPosition Summary:As a key member of the Human Resources and Learning & Development Team, you will engage in resolving challenges, tailoring configurations, generating reports, facilitating integrations, and providing training to end-users on our Human Resource Information System (HRIS) and associated HR platforms.This role encompasses a range of...


  • Costa Mesa, California, United States Ultimate Staffing Full time

    About the Role:We are seeking a highly motivated and detail-oriented Human Resources Assistant to join our team at Ultimate Staffing. As an HR Assistant, you will play a critical role in supporting the day-to-day operations of our Human Resources department.Key Responsibilities:Provide administrative support to the HR team, including data entry, filing, and...


  • Mesa, Arizona, United States Nammo Defense System Full time

    Job OverviewNammo Defense Systems, Inc., a prominent defense contractor, serves as the primary USA operation of the Nammo Group (Nammo AS). Our company is engaged in the development, manufacturing, and support of Shoulder Launched Munitions (SLMs), as well as energetic material solutions including aircraft emergency escape systems, actuation devices, rocket...


  • Costa Mesa, United States Electric Vehicle Industry Full time

    Position Summary: The Human Resource Coordinator is responsible for assisting the Human Resources function within the company including employee administration, management of personnel records, compliance with laws and regulations, interview scheduling, new hire administration and other duties as assigned to support human resources. The successful...


  • Costa Mesa, United States Electric Vehicle Industry Full time

    Position Summary: The Human Resource Coordinator is responsible for assisting the Human Resources function within the company including employee administration, management of personnel records, compliance with laws and regulations, interview scheduling, new hire administration and other duties as assigned to support human resources. The successful candidate...


  • Costa Mesa, California, United States Electric Vehicle Industry Full time

    Position Summary:The Human Resource Coordinator is responsible for assisting the Human Resources function within the company including employee administration, management of personnel records, compliance with laws and regulations, interview scheduling, new hire administration and other duties as assigned to support human resources.The successful candidate...


  • Costa Mesa, United States Electric Vehicle Industry Full time $23 - $26

    Job DescriptionJob DescriptionPosition Summary:The Human Resource Coordinator is responsible for assisting the Human Resources function within the company including employee administration, management of personnel records, compliance with laws and regulations, interview scheduling, new hire administration and other duties as assigned to support human...


  • Costa Mesa, United States Electric Vehicle Industry Full time

    Job DescriptionJob DescriptionPosition Summary: The Human Resource Coordinator is responsible for assisting the Human Resources function within the company including employee administration, management of personnel records, compliance with laws and regulations, interview scheduling, new hire administration and other duties as assigned to support human...


  • Costa Mesa, United States Wyndham Hotels & Resorts Full time

    About Us Set in the heart of beautiful Orange County, Costa Mesa Marriott provides excellent service, upscale amenities and a Southern California location that allows guests to explore the area with ease. As an associate at the Costa Mesa Marriott, you will enjoy many great perks! We hold town hall meetings monthly with incentives and team building...


  • Mesa, United States Special Devices, Inc. Full time

    Job DescriptionJob DescriptionSUMMARYSupports the Human Resources Department by assisting with all departmental functions. Works under limited supervision reporting to the Director of Human Resources.ESSENTIAL DUTIES AND RESPONSIBILITIESAssures that company employment, safety, employee relations, employee, and equal opportunity policies and practices comply...


  • La Mesa, United States Crew Builders Full time

    Job DescriptionJob DescriptionSummary: The Human Resources Manager is responsible for directing the planning, development, implementation, administration, and budgeting all Human Resources functions, including but not limited to the following: employment, recruitment, employee relations, compensation/benefits, and organizational development. Develop and...


  • Costa Mesa, California, United States Coast Community College District Full time

    Position OverviewThis role is pivotal within the organization, directly reporting to the Chancellor. The Chief Human Resources Officer is entrusted with the stewardship of human resources initiatives that are vital for the success of both students and staff within the District. As the principal human resources executive, this esteemed position is...


  • Costa Mesa, California, United States SilverWorks Full time

    **Contribute to the Success of SilverWorks as a Human Resources Administrator**A Medium-Sized Company in Medical Technology Seeks a Talented ProfessionalSilverWorks, a leading developer of bioresonance devices and therapy methods, is a dynamic company with a strong presence in the global market. As a Human Resources Administrator, you will play a crucial...


  • Mesa, United States Special Devices, Inc. Full time

    Job DescriptionJob DescriptionSUMMARYPosition reports to the Human Resources Manager. Assists in the design and administration of Human Resources policies and procedures. Prepares internal employee communications regarding employee relations, company policies, employment, compensation, training and benefits. Possesses high degree of knowledge of...