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Administrative Assistant Ii

4 months ago

Saint Petersburg, United States Dayforce Full time

Dayforce is a global human capital management (HCM) company headquartered in Toronto, Ontario, and Minneapolis, Minnesota, with operations across North America, Europe, Middle East, Africa (EMEA), and the Asia Pacific Japan (APJ) region.
Our award-winning Cloud HCM platform offers a unified solution database and continuous calculation engine, driving efficiency, productivity and compliance for the global workforce.
Our brand promise - Makes Work Life BetterTM- Reflects our commitment to employees, customers, partners and communities globally.

**Location**: For this role, we are looking to hire someone in the St Peterburg Dayforce office.
This role requires you to be in the St Peterburg Dayforce office from Monday to Friday -8:30am-5:00 pm (EST)
About the opportunity
The Administrative Assistant role performs administrative duties and provides onsite support for the local office.
What you’ll get to do
- Proactively manages or may cover the office reception area, providing exceptional experiences for all individuals, ensuring all visitors are welcomed courteously, professionally and in compliance with company procedures.
- May be a part of a phone queue to answer and direct calls appropriately.
- Ensuring that reception services delivered are reliable, cost effective and satisfy the requirements of the business.
- Maintain confidentiality in all aspects of client and staff information.
- Perform general admin duties. This may include special projects from various departments.
- May assist with preparation of reports and/or presentations using Excel or PowerPoint.
- Partnering cross functionally to align on upcoming events. Assists in facilitation of meetings, customer engagements, employee events, or other, including ordering catering for on-site meetings as required.
- Maintains conference rooms and kitchen in the reception area - checking conference rooms and kitchen to ensure they are clean and tidy, maintaining and monitoring adequate stock and supplies.
- Travel and expense reports
- Monitor admin mailbox and fulfill order requests.
- Manage conference rooms and reservations using the FM Systems app.
- Provides time away support for admin team.
- Collaborate with admin peers sharing best practices.
- May assist Facility Manager with duties related to the facility.

Skills and experience we value
- visitors and vendors/contractors.
- Good time management skills. Must have the ability to determine work timelines and schedules to complete tasks and projects assigned, with minimum supervision.
- Strong organization and communication skills.
- Motivated, proactive, practical, can-do attitude.
- Ability to work and learn new technology. IT literate preferred.
- Able to work in a fast-paced environment and must be flexible.
- Take initiative in self-development.

What would make you really stand out
- 3+ years of administrative experience.
- Team player, willing to undertake any activity required to support the team.
- Excellent communication skills, both written and verbal.
- Strong attention to detail and highly accurate in your work.
- High School Diploma.

What’s in it for you
Dayforce is fueled by the diversity of our talented employees. We are an equal opportunity employer and consider and embrace ALL individuals and what makes them unique. We believe our employees should be happy and healthy, with peace of mind and a sense of fulfillment.
Dayforce encourages personal and professional growth. We offer excellent time away from work programs, comprehensive wellness initiatives and recognition through competitive pay and benefits.
With a commitment to community impact, including volunteer days and our charity, Dayforce Cares we provide opportunities for you to thrive both in your career and personal life. Our focus is not just on your job but on supporting you to be the best version of yourself.
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