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Legal Administrative Assistant

2 months ago

Saint Petersburg, United States Banker Lopez Gassler P.A. Full time
Job Overview

Banker Lopez Gassler is seeking a skilled Legal Administrative Assistant to join our team in St. Petersburg. This role offers flexible work arrangements including In Office, Hybrid, or Remote options.

The ideal candidate will be positive, solution-driven, and a collaborative team player with recent experience in a defense litigation environment. Familiarity with both physical and digital case management is essential.

Key Responsibilities:

  1. Execute complex legal administrative tasks with minimal supervision, exercising initiative and independent judgment.
  2. Manage incoming calls, providing information that may require interpretation of policies and procedures.
  3. Assist in attorney time tracking and prepare billing documents.
  4. Organize, maintain, and finalize case files.
  5. Engage with clients, opposing parties, courts, and various agencies.
  6. Coordinate schedules for hearings, depositions, meetings, and maintain attorneys' calendars.
  7. Draft and type legal and administrative correspondence and documents, including transcription of digital dictation.
  8. Handle electronic filing and manage both digital and physical files.
  9. Serve as a resource for fellow administrative staff, offering guidance as necessary.
  10. Perform additional tasks as assigned by supervisors.

Qualifications:

  1. Associate's degree or equivalent professional experience.
  2. Five to seven years of progressive experience in a defense law firm setting.
  3. Proficiency in digital dictation transcription.
  4. Strong interpersonal skills for effective communication via email, phone, or in-person.
  5. Ability to prioritize and manage multiple tasks while maintaining attention to detail.
  6. Capability to meet deadlines in a dynamic environment with frequent interruptions.
  7. Excellent written and verbal communication skills.
  8. Ability to work independently and collaboratively within a team.
  9. Strong analytical and problem-solving skills.
  10. Flexible and focused on finding solutions.
  11. Advanced proficiency in Microsoft Office Suite, Orion, and document management systems.
  12. Physical ability to lift and carry up to thirty-five pounds.
About the Company

Banker Lopez Gassler P.A. was established in 2008 by seasoned trial attorneys with extensive combined experience. The firm has expanded to over 150 litigation attorneys, serving a dedicated client base with offices throughout Florida.

Our attorneys prioritize long-term relationships with clients, colleagues, and the community. We are recognized for our expertise in various legal areas including admiralty, appellate law, insurance defense, personal injury, and more.