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Leasing Specialist

3 months ago

Madison, United States State of Wisconsin Full time

**Introduction**:
The Department of Workforce Development (DWD) offers interesting and meaningful work with an employee-friendly and inclusive work environment, work-life balance, a casual office environment, flexibility, and many opportunities to grow your skills. The State of Wisconsin offers an exemplary benefits package with:

- Generous paid time off, including at least 3 1/2 weeks of vacation/personal time, nine paid holidays, and ample sick time that rolls over each year with no cap.
- Excellent and affordable health insurance options (starting at $39/month for single and $97/month for family coverage).
- Other great insurance options (dental, vision, life, and more).
- A top-notch retirement program and optional tax advantaged 457 retirement savings plan.
- A Well Wisconsin program, offering wellness tools and rewards to employees and spouses.
- A free and confidential employee assistance program that offers employees and their household members tools, resources, and professional consultation services.

This position offers the option to work up to 100% remotely and is headquartered at our downtown Madison location (201 E. Washington Ave.). Occasional in-person time will be required to attend meetings and address other business needs.

This recruitment may be used to fill future similar vacancies (permanent, project or Limited Term).

**Position Summary**:
The Leasing Specialist acts as the Department’s real estate leasing coordinator, managing the acquisition and disposal of all agency space in accordance with laws, codes and prescribed administrative policies and procedures. Key responsibilities include:

- Perform leasing activities related to site selection, identification of necessary terms and conditions of rental contracts.
- Coordinate DWD's efforts with landlords, tenants, and partner agencies to aid the Department of Administration in their lease negotiations.
- Ensure that proper and adequate documentation is utilized for occupancy projects, including construction drawings and technical specifications.
- Manage a program for facilities inventory.

To learn more, please review the full position description.

**Salary Information**:
Starting pay is between $67,000 and $72,000 per year, depending on qualifications, plus excellent benefits. A 2% wage increase is anticipated on 6/30/2024. Use this Total Rewards Calculator to see an estimate of the total value of our competitive benefits package

The classification title for this position is Facilities Management Specialist 2 (schedule 07, range 03). A 12-month probationary period will be required. This position is not represented in a collective bargaining unit and is considered exempt under the Fair Labor Standards Act.

Pay will be set in accordance with the State Compensation Plan in effect at the time of appointment. Starting pay may vary for current state employees.

**Job Details**:
**Travel**:Some travel is required, including occasional overnight stays.

**Criminal histories**: We also consider all qualified applicants with criminal histories, consistent with applicable federal, state and local law. Finalists for this position may be required to allow DWD to conduct a background check or other checks to determine whether the circumstances of any conviction may be related to the job being filled. For positions with access to sensitive federal tax information, FBI fingerprinting may also be required.

**Eligibility to work in United States**: Applicants must be legally entitled to work in the United States (i.e. a US citizen or national or a lawful permanent resident) at the time of appointment. DWD does not sponsor visas and is not an eligible OPT employer for those with F1 visas. This is not a contract position. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.

**Qualifications**:
**Qualifications marked with an asterisk (*) below will be evaluated in the first step of the selection process. Additional qualifications may be evaluated in subsequent steps.**

You **need to have** the following experience:

- Performing commercial real estate/leasing activities (e.g. space acquisition, space allocation, space use analysis, Requests for Proposals, or similar)
- Using spreadsheets or databases for business purposes.
- Communicating, collaborating, and resolving conflicts with internal and external stakeholders with a diverse array of backgrounds and perspectives.

Any of the following would be **nice to have**:

- Experience negotiating and administering contracts (e.g. space use agreements, janitorial services, State procurement, or similar).
- Experience reading and interpreting blueprints, including Autocad experience.
- Experience with construction and/or building project management.
- Commercial real estate experience.

**How To Apply**:
Please see the Frequently Asked Questions for general Wisc.Jobs user information and technical assistance.

**DWD is an Affirma