Executive Assistant

2 weeks ago


Costa Mesa, United States Experian Full time

Full-time

Employee Status: Regular

Role Type: Home

Job Posting - Salary Range: $59,144 - $102,517

Department: Administration & Office Support

Flexible Time Off: 15 Days

Schedule: Full Time

Shift: Day Shift

**Company Description**:
Experian is the world’s leading global information services company. During life’s big moments - from buying a home or a car to sending a child to college, to growing a business by connecting with new customers - we empower consumers and our clients to manage their data with confidence. We help individuals to take financial control and access financial services, businesses to make smarter decisions and thrive, lenders to lend more responsibly, and organizations to prevent identity fraud and crime.

We have 20,000 people operating across 44 countries and every day we’re investing in new technologies, talented people, and innovation to help all our clients maximize every opportunity.

We are thrilled to share that **FORTUNE has named Experian one of the 100 Best Companies to work for**. In addition, for the last five years, we’ve been named in the **100 “World’s Most Innovative Companies” by Forbes Magazine**.
- Use a high level of confidentiality as the communication gatekeeper to facilitate communication, and escalate issues to ensure team deliverables are met, including the tracking and scheduling of calendar and events.
- Provide support by being able to develop and prepare Excel, and PowerPoint (must be advanced) documents and presentations.
- Interface with the team, clients, vendors and internal support groups in a professional and confident manner.
- Make arrangements and reservations for meetings, training, and conference calls.
- Prepare/maintain calendars, coordinate travel planning, reservations and arrangements.
- Process expense reports.
- Liaison with facilities and technology departments for office supply and equipment requests.
- Track multiple tasks and help set priorities, have a process for follow up communications to ensure deliverables are met
- Strong sense of urgency and accountability; reactive to the changing business needs
- Strong time management, to be able to support the virtual team and occasional virtual hours
- Requires independent, self-sufficiency and ability to maintain multiple tasks
- Help support other Admins (backup while they are out of the office, answer phones)

**Qualifications**:

- 5+ years of experience in an Executive Assistant capacity required
- preferably supporting multiple executives
- Detail oriented and able to balance multiple responsibilities while prioritizing and organizing workflow
- Advanced level user of PowerPoint, Excel, Sales Force and Outlook software
- Effective verbal and written communication skills are a must
- Must have self-confidence and comfort level with exercising professional assertiveness to ensure tasks get executed by team members
- Proven track record in roles requiring confidentiality and sound judgement
- Must be able to work independently and demonstrate solid problem-solving abilities
- A track record of strong organizational skills and ability to contribute to smooth administrative and support processes
- Previous work with preparing and working with excel based financial schedules a strong plus
- Willing to work eastern or central time zone hours

**Additional Information**:

- All your information will be kept confidential according to EEO guidelines.


  • Executive Assistant

    2 weeks ago


    Costa Mesa, United States Experian, plc Full time

    Use a high level of confidentiality as the communication gatekeeper to facilitate communication, and escalate issues to ensure team deliverables are met, including the tracking and scheduling of calendar and events. Provide support by being able to d Executive Assistant, Executive, Reservations, Assistant, Business Services, Support

  • Executive Assistant

    4 weeks ago


    Costa Mesa, United States Automobile Club of Southern California Full time

    This position provides administrative support directly to Executive Management. Under limited direction, you will perform a variety of complex and sensitive administrative duties to support Executive Management, usually of a confidential nature. Requires a thorough knowledge of and competence in administrative skills. **What You’ll Do**: You will assist...

  • Executive Assistant

    2 weeks ago


    Costa Mesa, United States Experian Full time

    Job Description * Use a high level of confidentiality as the communication gatekeeper to facilitate communication, and escalate issues to ensure team deliverables are met, including the tracking and scheduling of calendar and events. * Provide support by being able to develop and prepare Excel, and PowerPoint (must be advanced) documents and...

  • Executive Assistant

    2 weeks ago


    Costa Mesa, California, United States Experian Full time

    Company DescriptionExperian is the world's leading global information services company. During life's big moments – from buying a home or a car to sending a child to college, to growing a business by connecting with new customers – we empower consumers and our clients to manage their data with confidence. We help individuals to take financial control and...

  • Executive Assistant

    5 days ago


    Costa Mesa, United States Savage Search Associates Full time

    Job DescriptionJob DescriptionJob Title: Executive Assistant (Real Estate Contracts)About Us: Savage Search Associates is partnered with  a leading a leading commercial property management firm dedicated to providing their clients with Class A service for over 50+ years in Orange County, CA.; they pride ourselves on our commitment to excellence,...


  • Costa Mesa, United States Insight Material Handling Full time

    Responsibilities At the direction of the Marketing & Sales Director, assist with or execute the following:  Answer incoming customer inquiries  Recruit and ensure attendance for key marketing and sales related events (phone/email)  Execute outbound lead generation campaigns (phone/email)  Execute follow up conversations with customers as the...


  • Costa Mesa, United States Insight Material Handling Full time

    Responsibilities: At the direction of the Marketing & Sales Director, assist with or execute the following: Answer incoming customer inquiries Recruit and ensure attendance for key marketing and sales related events (phone/email) Execute outbound lead generation campaigns (phone/email) Execute follow up conversations with customers as the results of lead...


  • Mesa, United States A. T. Still University Full time

    A. T. Still University's Arizona School of Dentistry & Oral Health (ATSU-ASDOH) is seeking a full-time non-exempt Executive Assistant to the Dean on the Mesa, Arizona campus. The Executive Assistant to the Dean provides critical support to the Dean o Executive Assistant, Executive, Assistant, Operations, Business Services, Dean

  • Executive Assistant

    1 week ago


    Mesa, United States Blue Shift Technologies Inc. Full time

    About Us: **Job Description**: As an Executive Assistant, you will be pivotal in ensuring that all aspects of daily administrative support are handled efficiently and effectively. This role involves a blend of in-office and remote work, with the flexibility to work from home for part of the day. **Responsibilities**: - Maintain an accurate calendar,...


  • Mesa, United States A.T. Still University of Health Sciences Full time

    A.T. Still University's Arizona School of Dentistry & Oral Health (ATSU-ASDOH) is seeking a full-time non-exempt Executive Assistant to the Dean on the Mesa, Arizona campus. The Executive Assistant to the Dean provides critical support to the Dean of the Dental School, as well as support of the administrative leadership team members, the Dean's Council, and...


  • Mesa, United States A.T. Still University Full time

    **Description** A.T. Still University's Arizona School of Dentistry & Oral Health (ATSU-ASDOH) is seeking a full-time non-exempt Executive Assistant to the Dean on the Mesa, Arizona campus. The Executive Assistant to the Dean provides critical support to the Dean of the Dental School, as well as support of the administrative leadership team members, the...


  • Mesa, United States ATSU Full time

    A.T. Still University's Arizona School of Dentistry & Oral Health (ATSU-ASDOH) is seeking a full-time non-exempt Executive Assistant to the Dean on the Mesa, Arizona campus. The Executive Assistant to the Dean provides critical support to the Dean of the Dental School, as well as support of the administrative leadership team members, the Dean's Council, and...


  • Costa Mesa, United States Harry Winston Full time

    Job SummaryThe key objective of this position is to reach and surpass the sales targets. The Sales Executive generates revenue for the company via the sales of Fine Jewelry and Watches while providing outstanding customer service to reflect our image as the most prestigious Rare Jewelry House in the World. Sales Executives are to build strong relationships...


  • Costa Mesa, United States Harry Winston Full time

    Job SummaryThe key objective of this position is to reach and surpass the sales targets. The Sales Executive generates revenue for the company via the sales of Fine Jewelry and Watches while providing outstanding customer service to reflect our image as the most prestigious Rare Jewelry House in the World. Sales Executives are to build strong relationships...


  • Costa Mesa, United States Harry Winston Full time

    Job SummaryThe key objective of this position is to reach and surpass the sales targets. The Sales Executive generates revenue for the company via the sales of Fine Jewelry and Watches while providing outstanding customer service to reflect our image as the most prestigious Rare Jewelry House in the World. Sales Executives are to build strong relationships...


  • Costa Mesa, United States The Sliding Door Company Full time

    Job DescriptionJob DescriptionPosition Overview: The Design Account Executive will represent TSDC product line with B2C and B2B clients. You will provide space solutions for the interiors of residential and commercial floor settings. This role will focus on generating new leads, engaging with prospects through various channels, qualifying leads to drive...


  • Costa Mesa, United States Red8 Full time

    Responsibilities Prospect for new accounts and seek opportunities to expand existing lines of business within the install base Conduct regular sales calls to develop customer relationships and follow up on leads Deepen the prospect database with decision maker contact info, including but not limited to phone, position, email, and social media Identify...


  • Costa Mesa, United States ALIGN Executive Search Full time

    Job DescriptionJob Description What you will be doing: Complete monthly financial reports: monthly recurring and accrual journal entries, fixed asset designations and actual to budget analysis. Complete cash application batches as needed Review GL accounts for accurate coding and prepare monthly account reconciliations Prepare monthly real estate tax, CAM...


  • Costa Mesa, United States 24 Carrots Catering & Events Full time

    GENERAL PURPOSE OF JOB The Corporate Catering Administrative Assistant is responsible for administrative, clerical and customer service support for the Corporate Catering Sales Manager, assisting them with all daily office duties and general administrative tasks associated with processing daily catering delivery orders for corporate clients. ESSENTIAL...


  • Costa Mesa, United States EnGenius Technologies, Inc. Full time

    Job DescriptionJob DescriptionPrimary Responsibilities:Order processing/data entry including Sales / RMA / Repair orders.Releasing order and Back-orderReview Inventory AvailabilitySales invoicing and sales/AR/Inventory postingFiling/ e-mailing /mailing invoicesProcess changes orders as requiredResponsibility for customer e-mail inquiryMinimum...