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Administrative Coordinator

4 months ago

Auburn, United States Auburn University Full time

**Position Details**:

- Position Information**Requisition Number**
- S3695P**Home Org Name**
- Graduate Outreach Program (Orgn: 129731)**Division Name**
- Samuel Ginn Col of Engineering**Position Title**
- Administrative Coordinator**Job Class Code**
- AA14**Appointment Status**
- Full-time**Part-time FTE**

**Limited Term**
- No**Limited Term Length**

**Job Summary**
This position will play an integral part in our office’s daily operations. This staff member will ensure the office is providing a high quality of customer service to visitors, ensure correct information is distributed to students, and ensure materials are distributed to stakeholders in a timely manner.
- Formal AU Title: Academic Services Administrator_

**Reasons you’ll love being a part of The Samuel Ginn College of Engineering Graduate On-line Team**:

- Job Satisfaction Be a part of life-changing work
- Collaborative work environment.
- Competitive retirement plan and benefits.
- Generous leave (including two weeks off during the holidays)
- Fun & diverse work environment. Every day is different
- Opportunity for professional growth and continual learning and engagement
- Auburn University tuition assistance for yourself and dependents.
- Supportive leadership & peers. The College of Engineering team supports you and your work

**About Auburn**: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.
**It’s a Lifestyle**: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We’re proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you’re new to Auburn, we’d love to introduce you. If you’re already acquainted with Auburn, we’ll keep it simple: it’s time to come home

**Why employees choose Auburn**: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting **aub.ie/working-at-auburn**.

**Essential Functions**
- Collaborates with administrative support and financial/budget staff to provide consistent and organized business and operational support to internal and external customers within the Engineering Online and Engineering Professional Development areas.
- Maintain employee professional records.
- Collaborate with EOL and EPD administrators to provide administrative support for conferences and events.
- Coordinate the initial and follow-up responses for our third-party system for student recruitment.
- Oversees the coordination and administration of the department’s information technology and communications needs (desktop, mobile, and telecom systems), miscellaneous building services, property, surplus, and risk management insurance services, conference room and department automobile reservations and maintenance, key access control; purchasing and procurement activities including purchasing supplies, printed materials, and office equipment; maintaining supply inventories, renewing individual and departmental subscriptions, and preparing vendor and travel vouchers.
- Works with department leadership team and the budget office, supports the development, coordination, tracking, monitoring, and analyzing of the department’s or division’s budget; processes department’s financial transactions daily to include processing invoices, purchase requisitions, error corrections, travel vouchers, budget change orders, direct charges, and journal vouchers; prepares and disseminates business and financial reports; reconciles purchasing cards and administers professional service contracts.
- Coordinates, prepares correspondences, schedule meetings and maintaining calendars, assist callers and/or customers regarding departmental policies and procedures, make travel arrangements, prepare agendas and meeting minutes, and research is