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Administrative Coordinator

2 months ago

Auburn, Alabama, United States ABM Industries Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ABM Industries. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support: Provide general administrative support to ensure the efficient operation of the office, including maintaining and updating office files, databases, and records.
  • Communication: Answer and direct phone calls, emails, and other correspondence in a professional and courteous manner.
  • Scheduling: Schedule and coordinate meetings, appointments, and travel arrangements for team members.
  • Document Preparation: Prepare and distribute minutes of meetings, reports, and other documents as needed.
  • Supply Management: Order and manage office supplies and equipment to ensure a well-stocked and efficient office environment.
  • Data Entry: Perform data entry and maintain accurate records to support various projects and tasks.
  • Confidentiality: Handle sensitive information in a confidential manner and maintain the confidentiality of company documents and records.
Qualifications
  • Education: High school diploma or equivalent; associate or bachelor's degree preferred.
  • Experience: Proven experience as an administrative assistant or in a related role.
  • Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), strong organizational and multitasking skills, excellent verbal and written communication skills, attention to detail, and problem-solving abilities.
  • Interpersonal Skills: Ability to work independently and as part of a team, professional demeanor, and strong interpersonal skills.
Preferred Skills
  • Office Management Software: Experience with office management software, such as CRM and ERP systems.
  • Bookkeeping: Knowledge of basic bookkeeping and office administration.
  • Project Management: Familiarity with project management tools and techniques.