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Charting & Sales Administrative Coordinator

1 month ago

SAN DIEGO, United States Lamar Advertising Company Full time

Lamar's office in San Diego, California is now hiring a new Charting and Sales administrative team member to perform key administrative duties and other division-of-labor support efforts for the Office Manager, the Sales Manager, and the Operations Manager. 

This position will also focus on all responsibilities relating to the charting system including up to date information regarding inventory, pulling work orders and tracking posting materials. The position also performs in assisting the sales team with pre and post contract administrative functions as needed and as it relates to the sales process.

Want to hear more about Lamar? Check out these videos:

  • About Us
  • Our Relationships
  • Giving Back Program

What you can expect from us:

  • A Monday - Friday, 8 am - 5 pm work schedule 
  • An hourly rate of $21.50 - $24 / hour dependent on relevant experience and qualifications
  • 120 hours of paid time off (PTO) that increases with tenure
  • 12 paid company holidays including Presidents Day and Juneteenth
  • A comprehensive 90-day training program 
  • Career advancement opportunities 
  • Ongoing professional development and internal leadership programs to maximize your career potential
  • Multiple medical plan options
  • Dental and vision insurance
  • 401K plan with company contributions for participation 
  • Paid parental leave
  • Wellness program incentives such as medical plan premium holidays and HSA contributions

What we are looking for in YOU:

  • An excellent command of the English language, both written and verbal.
  • Proficient in Microsoft Office Suite {Word, Excel, PowerPoint) and Gmail applications.
  • Must have a high level of interpersonal skills to handle sensitive and confidential situations.
  • Demonstrated poise, tact, and diplomacy.
  • Ability to timely and accurately enter and compile data.
  • Energy, enthusiasm, and the ability to meet deadlines.
  • High level of organizational skills, and excellent attention to detail.
  • Creativity and initiative combined with commercial awareness.
  • Knowledge of common public relations practices.
  • Strong written (Email) and verbal communication skills.
  • Highly organized with a systematic approach to detail-oriented work.
  • Comfortable working in a deadline-driven environment.
  • Ability to work independently and act on own initiative.
  • Requires the ability to handle different challenges each day and adequately prioritize those demands.

Education and experience:

  • High school diploma or equivalent required
  • Bachelor's degree preferred
  • 2 years of related experience, preferably in sales, marketing, or administrative roles
  • Experience in data management and Gmail preferred
  • Or an equivalent combination of education and experience

Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test Not completing this assessment could result in disqualification from consideration for this position. 

Candidates with a disability in need of an accommodation to fulfill our application requirements should email applicantassistance@lamar.com.

A day in the life:

  • Perform administrative support tasks as needed by the Office Manager.
  • Manage phone operator duties; greet the general public; route and resolve information requests.
  • Coordinate space and office organization; maintaining paper and electronic files; filing duties.
  • Maintain up-to-date lists of inventory; maintain an "end-of-day" inventory of all printed materials and account for deliveries in the charting system on a daily basis.
  • Keep sales staff apprised of deliveries and scheduled installations.
  • Keep the charting system updated daily with new contract/client information and the POP system.
  • Report on a daily basis all postings download all proof of performance photos and distribute accordingly.
  • Assist Sales Manager and Account Executives with administrative duties including proposals, contracts, photos, artwork orders, and material orders.
  • Resolves problems during the sales process by investigating; identifying solutions; notifying AE's, managers, and customers; being in constant communication with sales staff, and assisting daily where needed.

Physical Demands and Work Environment

  • The primary work environment is an office.
  • The specific physical demands/requirements of the job include: lifting less than 25% of the time, reading, color distinction, acuity, sitting greater than 50% of the time, and talking.
  • The typical percentage of time spent traveling and spending nights away from home is less than 10%.

Who we are:

Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 351,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day.

We provide ad space through:

  • Billboards
  • Interstate logos
  • Handpainted murals
  • Transportation and airports
  • The largest network of digital billboards in the United States

We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.

We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact. We are actively working to reduce our annual greenhouse gas emissions and are projecting a 70% decrease by 2026 as a result of our efforts.

Lamar is an EOE/AA: Minorities/Females/Disabled/Protected Veterans or any other State or Federally protected characteristic

SMS Consent: By submitting this application, you are consenting to receive hiring-related text messages such as notifications for interviews or pre-hire assessment scheduling.

Disability Self-Identification: When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information

California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar.  By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar.  Lamar will not sell this information.

#Reg57ID #EarlyTalent 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)