Administrative Sales Support

3 weeks ago

San Diego, United States Porven LTD Full time $22
Job DescriptionJob DescriptionDescription:

Job Title:

Administrative Sales Support

Reports To:

Sales Manager

Salary:

Base


Benefits:

100% 401K match up to 4%, 3-tier medical insurance, 2-tier dental insurance, vision insurance, employer paid life insurance, critical illness, hospital indemnity & accident insurance, $3,000 tuition reimbursement, PTO.


Purpose:

Provide full administrative support to the sales team and help ensure the efficient operation of the showroom. Also, provide full administrative support to the managers with the maintenance of the showroom appearance.


General Description:

  • Be the first point of contact for customers entering and calling in.
  • Follow up and provide support to the customer’s inquiries.
  • Answer minor product questions.
  • Schedule orders for delivery.
  • File sample orders and confirm orders have gone out; provide tracking information to the corresponding party.
  • Assist with scheduling and coordinating sales meetings and appointments.
  • Handle all administrative tasks for sales representatives and be their right hand.
  • Provide freight quotes, samples, stock availability, solve any discrepancies while the sales representative consults with customers on our products.
  • Ensure the automated phone system operates in accordance with the store operating schedule and that all routing options are valid and with current data.
  • Ensure all loose samples are put away at the end of each business day.
  • Maintain showroom small sample inventory and re-order as needed.
  • Ensure all samples are accurately labeled.
  • Conduct periodic inspections of all displayed products to ensure everything is in good condition and working order.
  • Organize and maintain product tile libraries; replace damaged items; discard obsolete items without stock.
  • Update product signage throughout the store including promotional signage.
  • Replenish displays of catalogs and magazines at sales desks and other display points.
  • Research billing; payment; shipment; product; and inventory issues as directed by others.
  • Process price adjustments, return material authorizations, refunds, and credit transfers. Resolve damage issues by working with the customer service team.


Requirements:
  • An associate’s or bachelor's degree in business administration, business management, or a related field preferred.
  • Demonstrable experience in sales support administration, or similar.
  • Experience with sales industry software like Salesforce and client relationship management (CRM) systems, or similar.
  • Familiarity with sales contracts and agreements.
  • Proficiency in Microsoft Word and Excel.
  • Excellent written and verbal communication skills, as well as customer service skills.
  • Exceptional interpersonal skills and a proactive approach toward problem-solving.
  • Must be available to work Friday, Saturday and Sunday.
  • Experience in tile, kitchen and bath not required but highly encouraged.

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