![Optima Office, Inc.](https://media.trabajo.org/img/noimg.jpg)
Administrative Coordinator
4 weeks ago
Our client is a San Diego based government contracting startup focused on responding to solicitations for life-saving technology to government agencies and Fortune 500 companies. As a small company there is lots of room for growth and learning opportunitites. Our client is entrepreneurial in nature, which allows employees to gain a great deal of exposure to all aspects of managing a start-up business.
They currently have an immediate need for an Administrative Coordinator who is computer savvy, has administrative and project coordination experience, ability to touch-type, and is looking for career growth**
This is an on-site, full-time position in El Cajon, CA.
Description
This hybrid role as an Administrative Coordinator is combination of responsibilities associated with inside sales, purchasing, and procurement. It requires someone that is computer savvy, highly organized, and able to calculate discounts and gross profit percentages using basic formulas. This job also entails supplier research, quote preparation, and assistance with order processing.
Responsibilities:
- Gather new requests for quotes (RFQ’s) and enter into system
- Acknowledge receipt of RFQ with customer
- Communicate with the customer to obtain more information, answer questions related to status, provide feedback as needed
- Research and identify prospective suppliers
- Obtain quotes, price and availability from different suppliers
- Negotiate price, quantity and delivery schedules with suppliers
- Put all documentation together to create a “quote package” using Adobe PDF software
- Email quote package to customer
- Acknowledge receipt of customer purchase order and process accordingly
- Communicate with the customer to obtain more information, answer questions related to status, provide feedback as needed
- Research and identify prospective suppliers
- Obtain quotes, price and availability from different suppliers
Qualifications:
- Computer savvy and comfortable learning new software applications
- Proficient In Excel and Outlook
- Ability to touch-type without looking at the keyboard
- Highly organized, keenly focused with high attention to details
- Time management skills and a sense of urgency
- Must be comfortable working in a fast-paced environment
- Ability to multi-task ensuring that all due dates are met
- Ability to work in a team and collaborate to resolve problems effectively
- Ability to calculate figures and amounts such as discounts and percentages
*This position requires close and continuous communication with our sales team. As a result, our client currently does not offer remote or telework options.
Pay - $25-$27/ hour
Benefits: health insurance, PTO, dental, 401k, vision, flexible schedule, 401k match, 7-paid holidays
Company DescriptionOptima Office provides Outsourced Accounting, Fractional CFO and COO services along with Human Resources Support. We serve close to 300 companies across the United States but are mostly focused on the West Coast. At least half of the work we do is onsite at our clients, although many of our team members work remotely at least half of the time. We bill on an hourly basis for our time. Optima attracts extraordinary employees and allows them the flexibility to work the hours they desire so they achieve an ideal work-life balance. Optima’s motto is Happy Staff = Happy ClientsCompany DescriptionOptima Office provides Outsourced Accounting, Fractional CFO and COO services along with Human Resources Support. We serve close to 300 companies across the United States but are mostly focused on the West Coast. At least half of the work we do is onsite at our clients, although many of our team members work remotely at least half of the time. We bill on an hourly basis for our time. Optima attracts extraordinary employees and allows them the flexibility to work the hours they desire so they achieve an ideal work-life balance. Optima’s motto is Happy Staff = Happy Clients-
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