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Operations Support Administrator

4 months ago

Pacific Grove, United States American Water Company Full time

Share Our Purpose. Be Yourself. Feel Valued.

People are the heart of our business. As an American Water employee, you will be offered a competitive salary and health benefits package, along with opportunities to develop, grow, and evolve your career. Our benefits packages focus on key areas such as health & wellness, emotional & well-being, and savings for current & future goals.

We are Beautifully Different. We strongly believe having diversity across our company makes us more successful and helps us provide essential services to our customers. We are stronger because we embrace different ideas, viewpoints, experiences, and backgrounds. American Water is the best choice for your next role Click here for more information on our inclusion, diversity, and equity journey.

About American Water

American Water (NYSE: AWK) is the largest regulated water and wastewater utility company in the United States. With a history dating back to 1886, We Keep Life Flowing by providing safe, clean, reliable and affordable drinking water and wastewater services to more than 14 million people across 14 regulated jurisdictions and 18 military installations. American Water's 6,500 talented professionals leverage their significant expertise and the company's national size and scale to achieve excellent outcomes for the benefit of customers, employees, investors and other stakeholders.

As one of the fastest growing utilities in the U.S., American Water expects to invest $30 to $34 billion in infrastructure repairs and replacement, system resiliency and regulated acquisitions over the next 10 years. The company has a long-standing history of executing its core operations, aligned with sustainable best practices, through its commitments to safety, affordability, customer service, protecting the environment, an inclusive workforce and strengthening communities.

American Water has been recognized on the 2023 Bloomberg Gender-Equality Indexfor the fifth consecutive year, ranked 18th on Barron's 100 Most Sustainable U.S. Companies 2023 List, earned the U.S. Department of Homeland Security SAFETY Act designation and U.S. Environmental Protection Agency's WaterSense Excellence Award, among additional state, local and national recognitions.

For more information, visit amwater.com and join American Water on LinkedIn, Facebook, Twitter and Instagram.

California American Water has a full-time opportunity for an Operations Support Administrator to join our team in Pacific Grove, CA. This key role will serve to provide valued support to our wastewater, pump and water treatment departments. As the Operations Support Administrator, you will be tasked with invoicing, ordering chemicals and other supplies, processing purchase orders, coordinating training schedules for staff and more. Our ideal candidate will be ethusiastic, organized and comfortable learning and using technical systems.

Position Details

Base salary range: $64,896 to $105,144/annually

The base salary range represents a good faith salary range for this position. This position is eligible for annual incentive pay and has the opportunity for continued salary growth. If you are hired at American Water your base salary compensation will be determined based on factors such as market, geography, skills, education and/or experience. At American Water we are committed to pay equity.

In addition to compensation, you will receive a comprehensive benefits package including 401(k),Defined Contribution Plan, Employee Stock Purchase Plan, medical, prescription, dental and vision coverage, plus disability, paid time off, life insurance, voluntary benefits, health and wellness programs and much more

American Water employees also receive learning opportunities and work experiences to grow professionally.

Primary Role

The Operations Support Administrator provides operational, administrative, and analytical support to the District office including the Field and Production departments. This role may include assisting supervision with procurement, scheduling work, completing tasks, communicating with other departments, safety, assisting team members, handling customer inquiries and payments.

Key Accountabilities

* Prepare, analyze, and evaluate reports on a wide variety of items, including variances related to specific department work processes, regulatory requirements, budgets, capital expenditures, work orders, departmental and/or organizational performance, etc.
* Provide general administrative support for day-to-day managerial and departmental needs and special projects, which may include but are not limited to, composing correspondence, obtaining permits, preparing and distributing meeting minutes, processing purchasing card and fleet related expenses, initiating purchasing transactions, processing and tracking purchase orders and invoices, document preparation, etc.
* Respond to customer inquiries, which may include, but are not limited to, gathering information from operations leadership, speaking with customers, and explaining company processes and billing.
* Receive and distribute operational workflow requests and work orders.
* Enter data and perform analysis in information systems.
* Schedule daily operational work based on priority outlined by operations leadership using work management system.
* Work collaboratively with other functions to optimize business performance and customer satisfaction.
* Reinforce leadership activities and decisions.
* Contribute to effective communication and culture by listening and providing feedback, supporting an open and honest work environment and cascading, and sharing knowledge and information relevant to employees.
* Assist with training and development, knowledge transfer, instilling safe work practices, regulatory and environmental compliance activities.

Knowledge/Skills

* Thorough understanding of standard business practices and principles, including basic accounting and budgeting.
* Strong knowledge of computers, in-depth knowledge of Microsoft office suite applications and other pertinent software. Knowledge of or ability to learn various American Water systems of record.
* Understanding of collective bargaining agreements (if applicable), safety and regulatory requirements.
* Prior experience of maintaining and adhering to inventory controls, purchasing and receiving activities.
* Knowledge of water or relevant utility industry operations, water and/or wastewater distribution regulations, water system equipment, water system operations, piping, tanks, pump stations, construction practices, engineering concepts, company policies and procedures and effective safety practices.
* Demonstrated organizational ability and administrative skills.
* Effective communication skills, both verbal and written.
* Demonstrated ability to manage and prioritize tasks.
* Effective problem solving and analytical ability.



Experience/Education

* 5 years of overall work experience with at least 3 years in accounting, payroll, or administrative support work.
* High school diploma or equivalency required.
* Associates level degree in business or related field of study preferred.

Travel Requirements

* Local and occasional regional travel may be needed.



Hours/Schedule

* Full-time
* Monday-Friday, day shift
* Overtime as needed

Work Environment

* Office environment.

Other

* The percentage of time spent performing the key accountabilities of the job may vary based on the manager, departmental or functional unit needs.
* This role may include assisting with field work including pick-up and delivery tasks, assessing repairs made by contractors, completing related paperwork and/or handling Public Utility inquiries.
* This role may assist with fleet management, vehicle repairs and facility maintenance.

Competencies

Champions safety

Customer obsessed

Cultivates innovation

Nimble learning

Drives Results

Collaborates

Join American Water...We Keep Life Flowing

American Water is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based on his or her age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, or because they are an individual with a disability, protected veteran or other status protected by federal, state, and local laws.