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Administrative Support Specialist

2 months ago

Cottage Grove, Minnesota, United States Alejandra Bustamante - State Farm Agent Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Alejandra Bustamante - State Farm Agent. As an Administrative Support Specialist, you will play a crucial role in providing administrative support and ensuring smooth office operations.

Key Responsibilities
  • Administrative Support: Assist the office manager in daily administrative tasks, including managing schedules, organizing meetings, and handling correspondence.
  • Office Operations: Coordinate office activities and ensure the office is well-maintained and stocked with necessary supplies.
  • Customer Service: Provide excellent customer service to Spanish-speaking clients and assist with translations.
  • File Management: Manage and organize office files, documents, and records.
  • Communication: Handle incoming and outgoing mail, emails, and phone calls.
  • Bookkeeping: Assist with basic bookkeeping tasks, such as invoicing and expense tracking.
  • Team Collaboration: Collaborate with team members to support various projects and initiatives.
Requirements
  • Language Skills: Fluent in both English and Spanish, with excellent written and verbal communication skills.
  • Experience: Proven experience in an administrative or office support role.
  • Technical Skills: Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Organizational Skills: Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
  • Attention to Detail: Attention to detail and accuracy in completing tasks.
  • Interpersonal Skills: Ability to work independently and as part of a team.
  • Professionalism: Friendly and professional demeanor, with excellent interpersonal skills.
Education and Experience
  • Education: High school diploma or equivalent required.
  • Experience: Previous experience in a similar role preferred.
Benefits
  • Competitive Salary: Competitive salary package.
  • Health Insurance: Health insurance coverage.
  • Professional Growth: Opportunities for professional growth and development.
  • Collaborative Environment: Friendly and collaborative work environment.