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Administrative Support Specialist

2 months ago

Cottage Grove, Wisconsin, United States Alejandra Bustamante - State Farm Agent Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Manager Assistant to provide administrative support and ensure smooth office operations. The ideal candidate must be fluent in both English and Spanish, as they will be responsible for assisting with Hmong-speaking clients and handling translations.

Key Responsibilities
  • Assist the office manager in daily administrative tasks, including managing schedules, organizing meetings, and handling correspondence.
  • Coordinate office activities and ensure the office is well-maintained and stocked with necessary supplies.
  • Provide excellent customer service to Spanish-speaking clients and assist with translations.
  • Manage and organize office files, documents, and records.
  • Handle incoming and outgoing mail, emails, and phone calls.
  • Assist with basic bookkeeping tasks, such as invoicing and expense tracking.
  • Collaborate with team members to support various projects and initiatives.
Requirements
  • Fluent in both English and Hmong, with excellent written and verbal communication skills.
  • Proven experience in an administrative or office support role.
  • Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
  • Attention to detail and accuracy in completing tasks.
  • Ability to work independently and as part of a team.
  • Friendly and professional demeanor, with excellent interpersonal skills.
Benefits
  • Competitive salary package.
  • Commissions and bonus available once licensed.
  • Opportunities for professional growth and development.
  • Friendly and collaborative work environment.