Administrative Support Coordinator

1 month ago

Dayton, United States Wright State University Full time

Position Information

Position Information (Default Section)

EEO Statement

Wright State University is an equal opportunity/affirmative action employer.

Faculty Rank or Job Title Administrative Support Coordinator Job Category: Classified (non-exempt) Department School of Social Sciences and International Studies EEO number: 25C011 Position FTE

100%

Minimum Annual or Hourly Rate 15.05 Salary Band: CS14 Job Summary/Basic Function:

The School of Social Sciences and International Studies brings together the faculty and programs of Anthropology, Communication, Crime and Justice Studies, Geography, Modern Languages, Political Science, and Sociology. We believe that together we can better respond to the needs of our students and community by fostering greater interdisciplinary collaboration and innovation. As such, in addition to the above programs, the School also support majors in International Studies and Interdisciplinary Studies, which draw on faculty from multiple Schools and Departments, as well as two graduate programs: the Master of Public Administration (MPA) and the M.A. Program in International and Comparative Politics.

Under direction from immediate supervisor, the administrative support coordinator provides a variety of responsibilities by maintaining, configuring, and analyzing confidential financial/academic databases, working on special projects (events, publications, course documentation), preparing special correspondence, and developing detailed reports; may supervise students and/or staff. Ability to manage multiple tasks and set priorities.

Performs administrative support work which is typically operational or procedural in nature relating to the program, office, or projects. Work is often of a project nature and may require specialized knowledge. Typically, this classification is responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation.

Implements and maintains databases to support administrative operations. Researches and gathers information, uses university policies, procedures, and practices to answer routine inquires or resolve problems based on precedents.

Minimum Qualifications

* A high school diploma or GED and two years (FT) of related work experience OR, two years of post-secondary education and one year of (FT) related work experience OR, a bachelor's degree in a related field.
* Working knowledge and skills to use current office equipment and a variety of software packages.
* Experience in writing, editing, and budget management.

Preferred Qualifications

* Good interpersonal and human relations skills.
* Experience working with people from varied cultural backgrounds.
* Excellent verbal/communication skills.

Essential Functions and percent of time:

50% Administrative Support

* Coordinates, maintains, and assumes responsibility for all financial functions; including, but not limited, to: preparing Chromeriver authorizations, expenses, and travel reports for the chair and faculty; creating orders in Wrightbuy system and managing the process. In cooperation with the Chair, balances budgets, reconciles financial data, interprets Banner reports and keeps chair informed of overall status of budget.
* Assists with the hiring process of faculty and adjunct instructors in PeopleAdmin. Initiates/completes documentation for adjunct/overload contracts.
* Works with the chair to coordinate the semester schedules of courses, maintaining spreadsheets, and coordinating changes with the Registrar's office. Electronically collect syllabi each semester from all faculty.
* Welcomes new students, answering questions, setting up with advisors, and representing the program to incoming, prospective, and current students, faculty, staff, and the public. Acquires student information using available reporting systems.
* Coordinates faculty and committee meetings; may take and distribute minutes.
* Acts as primary liaison to other University departments and divisions, such as physical plant, public safety, CaTS, marketing, etc.
* Acts as expert on university policies and procedures, following procedures for purchasing, travel, etc.

30% Manages Special Projects

* Coordinates student scholarship awards and processes awards using Scholarship Manager.
* Assists faculty with various program events, such as language immersion days, new student orientation, graduate capstone projects, Model UN travel, among others, which may include advertising the event, processing registrations in Touchnet Marketplace, ordering catering, creating flyers, etc.
* Maintains the School's website as needed.

10% Data Analysis and Reporting

* Analyzes, exports and maintains databases.
* Runs Cognos/Power BI reports for various needs within the School.
* Promotes and/or communicates all aspects of the School by developing and distributing various marketing materials.

10% Supervisor

* Hires/trains/supervises student workers, creates work schedules.
* Advises and assists other staff, as needed.
* Independently addresses problems related to various interoffice issues and student concerns.
* Proactively deals with a variety of problems that may occur and determine specific action, in consultation with Chair when needed.

Other duties as needed

Essential Functions and percent of time (cont'd): Non-Essential Functions and percent of time: Working Conditions Special Instructions to Applicants Posting Date 10/08/2024 First Consideration Date: 11/01/2024 Closing Date Open Until Filled Yes

  • Administrative Support Coordinator

    3 weeks ago

    Dayton, Ohio, United States Dynamics ATS Organic Full time

    Job OverviewAt Dynamics ATS Organic, we are seeking an experienced Administrative Support Coordinator to provide comprehensive administrative services to our clients. This role will involve providing various administrative support functions, including official correspondence, maintaining schedules and calendars, and numerous other...

  • Administrative Support Coordinator

    4 weeks ago

    Dayton, Ohio, United States Five Rivers MetroParks Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Coordinator to join our team at Five Rivers MetroParks.Job SummaryThis is a full-time position responsible for providing administrative and clerical support to assigned divisions or departments. The successful candidate will possess excellent communication and...

  • Administrative Support Coordinator

    1 month ago

    Dayton, United States Wright State University Full time

    The School of Social Sciences and International Studies brings together the faculty and programs of Anthropology, Communication, Crime and Justice Studies, Geography, Modern Languages, Political Science, and Sociology. We believe that together we can Support, Administrative, Coordinator, International, Faculty, Operations, Education

  • Administrative Support Coordinator

    4 weeks ago

    Dayton, United States Wright State University Full time

    The School of Social Sciences and International Studies brings together the faculty and programs of Anthropology, Communication, Crime and Justice Studies, Geography, Modern Languages, Political Science, and Sociology. We believe that together we can Support, Administrative, Coordinator, International, Faculty, Operations, Education Learn More

  • Administrative Coordinator

    2 weeks ago

    Dayton, Ohio, United States Family & Community Services, Inc. Full time

    Job DetailsEstimated Salary: $15/hour (25 hours/week)This part-time position offers a competitive hourly rate and various benefits. As an Administrative Assistant at Family & Community Services, Inc., you will be responsible for effective and efficient administrative and clerical operations.About the JobWe are seeking a skilled Administrative Assistant to...

  • Administrative Coordinator

    6 days ago

    Dayton, Ohio, United States DYNAMIC EDUCATIONAL SYSTEMS INC Full time

    DYNAMIC EDUCATIONAL SYSTEMS INC is seeking a highly skilled and organized Administrative Coordinator to join our team. As an Administrative Coordinator, you will provide critical support to the Center Director and other staff members, ensuring the smooth operation of the center.Your key responsibilities will include:Preparing and maintaining accurate...

  • Senior Administrative Coordinator

    3 weeks ago

    Dayton, Ohio, United States COLSA Full time

    Job DescriptionWe are seeking a highly motivated and detail-oriented individual to serve as a Senior Administrative Coordinator. The successful candidate will be responsible for providing administrative support to senior management, including planning and coordinating meetings, preparing reports and briefings, and maintaining accurate records.The ideal...

  • Administrative Support Specialist

    6 days ago

    Dayton, Ohio, United States City of Dayton Full time

    About the Position:This Office Manager role plays a critical part in supporting the daily operations of the City of Dayton. As a key member of our executive team, you will be responsible for managing office procedures, coordinating travel arrangements, and preparing complex documents and reports.Duties and Responsibilities:Coordinate logistics for meetings,...

  • Administrative Support Professional

    3 weeks ago

    Dayton, Ohio, United States Torch Technologies Full time

    Job OverviewWe are seeking a highly motivated Administrative Support Professional to join our team at Torch Technologies. This is an exciting opportunity to work in a dynamic environment and contribute to the success of our organization.This role will provide administrative support to senior managers and members of the organizational staff, including...

  • Administrative Assistant

    7 days ago

    Dayton, Ohio, United States Axess Family Services Full time

    Job Title:Administrative Assistant - Support StaffAbout the Role:This part-time administrative support position is available at Axess Family Services. The successful candidate will be responsible for effective and efficient administrative operations.Key Responsibilities:Perform a range of clerical duties including answering phones, assisting with...

  • Part Time Administrative Coordinator

    7 days ago

    Dayton, Ohio, United States Jackson Hewitt - 3222 Full time

    Job Summary: We are seeking a Part Time Administrative Coordinator to join our team at Jackson Hewitt - 3222. As an Administrative Coordinator, you will be responsible for supporting the office staff, interacting with clients, and performing various administrative tasks.Your duties will include greeting clients, answering phone calls, scheduling...

  • Administrative Support, Senior

    3 weeks ago

    Dayton, United States Torch Technologies Full time

    Thank you for your interest in Torch Technologies. We're an award-winning, 100% employee-owned company based in Huntsville, Alabama. Recognized as a top 100 defense company, we're dedicated to supporting our nation's military. Our guiding principle, "Lighting the Pathway of Freedom," reflects our commitment to excellence, cooperation, integrity, and...

  • Administrative Support Associate

    2 weeks ago

    Dayton, Ohio, United States Smile Doctors Full time

    We are looking for an experienced Administrative Support Associate to join our team in Centerville and Huber Heights, OH. Smile Doctors is a leading provider of orthodontic services with over 20 locations across the country.What We OfferA competitive salary: $45,000 - $60,000 per yearComprehensive benefits package, including medical, dental, vision, and life...

  • Administrative Tax Support Specialist

    7 days ago

    Dayton, Ohio, United States Jackson Hewitt - 3222 Full time

    Job OverviewTax Administrative Assistant position available at Jackson Hewitt in 3222. This role requires strong organizational skills, attention to detail, and ability to handle confidential information with discretion.Main Responsibilities- Provide administrative support to tax professionals, including calendar management, scheduling appointments, and...

  • Residential Support Coordinator

    7 days ago

    Dayton, Ohio, United States 360 Total Care Full time

    Overview: As a Residential Support Coordinator at 360 Total Care, you will play a crucial role in supporting individuals with developmental disabilities in residential settings. This position requires excellent interpersonal and communication skills, as well as patience and compassion.Duties:Support clients with daily living activities, including bathing,...

  • Administrative Support Specialist

    6 days ago

    Dayton, Ohio, United States City of Dayton Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at the City of Dayton. This role will provide administrative support to executives and other staff members, ensuring a smooth operation of our office.

  • Administrative Support Specialist

    2 weeks ago

    Dayton, Ohio, United States TENNYSON HEALTH CARE SERVICES INC Full time

    Job SummaryTennyson Health Care Services Inc seeks an Administrative Support Specialist to join our team. This role involves providing critical support to our home health care business, including scheduling, HR, and recruitment. The successful candidate will be responsible for ensuring seamless operations, delivering exceptional customer service, and...

  • Administrative Coordinator

    4 weeks ago

    Dayton, Ohio, United States PrideStaff Full time

    The Administrative Assistant / Office Administrator position at PrideStaff is an exciting opportunity for individuals looking to explore a new career path or seek additional work experience. With a competitive salary of $17-20 per hour, depending on experience, this role offers a great starting point for those seeking growth opportunities. About the RoleThis...

  • Administrative Professional

    2 weeks ago

    Dayton, Ohio, United States Mangrum Career Solutions Full time

    About the RoleWe are seeking an experienced Administrative Professional to join our team as an Executive Support Specialist. This role will provide administrative support to senior leadership, ensuring seamless operations across the organization.Key ResponsibilitiesSchedule Coordination: Manage calendars, schedules, and prioritize tasks for executives...

  • Administrative Support III

    4 weeks ago

    Dayton, United States ASTRION, INC. Full time

    OverviewBe the Difference Astrion offers comprehensive services that boost preparedness, optimize performance, and ensure success across various domains, from Cyber to Digital, Mission and Systems, servicing our nation's Civilian, Defense and Space communities. We support customers with Centers of Excellence in Washington DC, Huntsville, AL and Burlington,...