Administrative Support Coordinator

3 weeks ago


Dayton, Ohio, United States Dynamics ATS Organic Full time
Job Overview

At Dynamics ATS Organic, we are seeking an experienced Administrative Support Coordinator to provide comprehensive administrative services to our clients. This role will involve providing various administrative support functions, including official correspondence, maintaining schedules and calendars, and numerous other duties.

Responsibilities
  • Provide administrative support for OUSD (A&S).
  • Maintain assigned Outlook and portal calendars for numerous departments/divisions.
  • Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda.
  • Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support.
  • Answers the telephone and refers the calls to the appropriate individuals within the office.
  • Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing.
  • Weekly: maintain portal sites, documents, links, libraries, announcements, lists and contacts.
  • Other responsibilities may include agenda management, meeting management, information management, content management, tasker management, office management, document management, facilities management, personnel management, security management, travel management, customer relationship management, operations management, and other office administration duties.
Requirements
  • Must have active Top Secret/SCI facility clearance.
  • Must have at least two (2) years of experience with personnel, scheduling, task management, planning, programming, forecasting, correspondence, security, and facilities.
  • Must have experience within the Department of Defense or other federal agencies.
  • Must have demonstrated success managing several direct reports and multiple functional areas across multiple locations.
  • Must be highly proficient in using Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook and Teams.
  • Must have excellent analytical and problem-solving skills.
  • Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods.
  • Must have strong active listening skills to assess customer needs and satisfaction.
  • Must have experience in managing customer expectations and working directly with customers.
  • Must have outstanding customer service abilities, initiative, judgement, creativity, flexibility, and confidence.
  • Must have the ability to multi-task across multiple projects.
Compensation

The estimated salary for this position is $80,000 - $110,000 per year, depending on qualifications and experience. Benefits include health insurance, retirement plan, paid time off, and opportunities for professional growth and development.



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