Administrative Support, Senior

4 weeks ago

Dayton, United States Torch Technologies Full time

Thank you for your interest in Torch Technologies. We're an award-winning, 100% employee-owned company based in Huntsville, Alabama. Recognized as a top 100 defense company, we're dedicated to supporting our nation's military. Our guiding principle, "Lighting the Pathway of Freedom," reflects our commitment to excellence, cooperation, integrity, and reliability. As a Certified Evergreen ESOP, our dedication is to continuously develop and maintain our company's success for the next century, securing a prosperous future for our employee-owners for generations to come. Join Torch and be a part of shaping the future Job Title Administrative Support, Senior Location Ohio- Kettering Office - Kettering, OH 45409 US (Primary) Job Description Torch Technologies is seeking an Administrative Support, Senior level position to work within the AFLCMC/GB Business and Enterprise Systems Directorate (BES) located at Kettering, OH (Dayton/WPAFB area), The GBM Division systems provide integrated capability for planning, scheduling, andexecuting organic depot-level maintenance, base-level maintenance and Installation support to support agile planning, optimized workload assignment and resource allocation, and integrated quality control. AFLCMC/GBM systems manage programmed and un-programmed repair, upgrade or modification of major weapon systems, workload forecasting, planning, parts support and tracking, contract management, cost reporting configuration management, as well as providing support to base civil engineering, real property management, environmental compliance, geo-spatial information, and fire suppression. ESSENTIAL DUTIES/POSITION DESCRIPTION: This position requies a highly motivated candidate to provide Administrative Support (e.g. provide a multitude of analysis, procedural competency, and process improvement strategies with increasing levels of responsibility). This includes staff support for the senior managers and members of the organizational staff. This includes but is not limited to: Staff support for the senior managers and members of the organizational staff; Researching and compiling information pertaining to certain projects/topics; Reviews CDRL packages; Prepares factual, clear, concise, complete and appropriately coordinated written communications; Ensures leadership is kept informed of all issues of interest that relate to the mission of the Directorate; Monitors progress toward accomplishment of various taskings and initiatives; Provides support by supplying the information and background for the preparation of program events; Drafts documents for the approval and signature of leadership; Disseminates program policy and specific initiative guidance for members of the organization; Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings in support; Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy which may include, but is not limited to, attendance logs, minutes and/or action items with corresponding action officers; Maintain scheduling documents and requirements for video and online conferencing set up and execution which may include, but is not limited to, the maintenance logs on the equipment and the corresponding instructions on equipment set up and meeting execution; and/or, Provide travel planning and execution support. Note: Contractor personnel may not be assigned permissions level 2-7. However, they may be appointed as a Non-DTS Entry Agent (NDEA) per the DODFMR, Vol 9, Chapter 2, Para. 020301(F). Contractor personnel can also be assigned permission level 4 to perform CBA reconciliation. They may not certify/approve CBA invoices and their appointment must spe

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