Administrative Support III

4 weeks ago

Dayton, United States ASTRION, INC. Full time
Overview

Be the Difference

Astrion offers comprehensive services that boost preparedness, optimize performance, and ensure success across various domains, from Cyber to Digital, Mission and Systems, servicing our nation's Civilian, Defense and Space communities. We support customers with Centers of Excellence in Washington DC, Huntsville, AL and Burlington, MA with an additional 36 locations across the U.S.

Within the AFLCMC/GB Business and Enterprise Systems Directorate (BES) located at Wright-Patterson Air Force Base in Dayton, OH, the Weapon Systems Management Information Systems (WSMIS) program is a suite of standard automated AF Decision and Operational Support Tools used to assess the logistics health and capability of AF weapon systems to meet war time taskings. WSMIS consists of four systems:

  • Requirements/Execution Availability Logistics Module (REALM),
  • Sustainability Assessment Module (SAM),
  • Propulsion Requirements System (PRS),
  • Execution and Prioritization of Repairs Support System (EXPRESS)

ESSENTIAL DUTIES/POSITION DESCRIPTION:

The successful candidate will provide Administrative Support (e.g. provide a multitude of analysis, procedural competency, and process improvement strategies with increasing levels of responsibility). This includes staff support for the senior managers and members of the organizational staff. This includes but is not limited to:

  • Staff support for the senior managers and members of the organizational staff;
  • Researching and compiling information pertaining to certain projects/topics;
  • Reviews CDRL packages;
  • Prepares factual, clear, concise, complete and appropriately coordinated written communications;
  • Ensures leadership is kept informed of all issues of interest that relate to the mission of the Directorate;
  • Monitors progress toward accomplishment of various taskings and initiatives;
  • Provides support by supplying the information and background for the preparation of program events;
  • Drafts documents for the approval and signature of leadership;
  • Disseminatesprogram policy and specific initiative guidance for members of the organization;
  • Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings in support;
  • Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy which may include, but is not limited to, attendance logs, minutes and/or action items with corresponding action officers;
  • Maintain scheduling documents and requirements for video and online conferencing set up and execution which may include, but is not limited to, the maintenance logs on the equipment and the corresponding instructions on equipment set up and meeting execution; and/or,
  • Provide travel planning and execution support. Note: Contractor personnel may not be assigned permissions level 2-7. However, they may be appointed as a Non-DTS Entry Agent (NDEA) per the DODFMR, Vol 9, Chapter 2, Para. 020301(F). Contractor personnel can also be assigned permission level 4 to perform CBA reconciliation. They may not certify/approve CBA invoices and their appointment must specify this restriction.

Job Requirements

The qualifications below represent basic qualifications that any candidate for this position should possess to be successful in meeting the responsibilities and duties described above.

  • Experience using the Microsoft Office Suite to include PowerPoint, Outlook, Word, Visio and Excel
  • Experience using Microsoft SharePoint for records management
  • Experienced in the use of the Defense Travel System (DTS)
  • Familiar with the use of Video and Teleconference capabilities to support the scheduling, reservation, and execution of meetings. This includes but may not be limited to:
  • Microsoft Teams Virtual Meetings
  • Conference Room Phone and Video Technologies

EDUCATION:

GED and at least two years of experience in the respective profession being performed, two of which must be in the DoD.

CERTIFICATION REQUIREMENTS:

None - Not applicable

OTHER QUALIFICATIONS:

Candidate must be a US Citizen

Candidate must possess and be able to maintain a T1/NACI

What We Offer

  • Competitive salaries
  • Continuing education assistance
  • Professional development allotment
  • Multiple healthcare benefits packages
  • 401K with employer matching
  • Paid time off (PTO) along with a federally recognized holiday schedule

Who We Are

At Astrion, we innovate, elevate, and shape the world of tomorrow. At our core is our purpose to "Be the Difference". This means we encourage our employees to take action and be the driving force for positive change. We foster an environment where innovative solutions flourish and our company continuously evolves.

We have a culture of care, empathy, and making a tangible difference within our organization and communities. We embrace continuous learning, growth, and innovation, and pushing the boundaries of what's possible. We promote collaboration and empowering our teams is at the core of our success.

Join Astrion and Be the Difference in your career and the world

Astrion is an Equal Employment Opportunity/Affirmative Action Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

#MON
#DICE
#CJ

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