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Office Administrator
1 month ago
Salary range: $22 to $25 per hour based on experience
What You'll Do:
- Communicate effectively, politely, and professionally with co-workers, customers, vendors and the general public when representing Company
- Provide reception duties including answering the phone; greeting customers, vendors and other guests; delivering messages; and interacting with the public
- Order, organize and maintain office supplies and equipment. When requested or needed, place orders or travel to local stores to purchase supplies for Company
- Help maintain office order and cleanliness on a daily basis
- Sort and distribute incoming post and organize and send outgoing post
- Arrange travel, accommodations, and schedule for executive team
- Arrange travel and accommodations for staff or customers and other external contacts. Including booking flights, hotels, and rental vehicles.
- Identify long term housings solutions for projects and maintain relationships with Landlords/Home Owners Associations
- Arrange office and condo cleaning regularly and maintain relationships with vendors.
- Oversee the maintenance of Company office faclities and report and manage any building facilities issues
- Devise and maintain office systems, processes and procedures
- Use a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases
- Support and coordinate with executive team on schedules and projects
- Organize and store paperwork, documents and computer-based information
- Photocopy and print various documents, sometimes on behalf of other colleagues
- Plan and assist with office team building activities and functions
- Comply with all Company policies and procedures as set forth in an Employee Handbook or otherwise published by Company from time to time
- Comply with the terms of the Employee Confidentiality, Non-Compete, and Invention Assignment Agreement executed by Employee
What You'll Bring:
- 1-2 years’ experience related to office management.
- Must possess ability to maintain a high level of confidentiality.
- Must demonstrate an ability to work in a team environment and maintain effective working relationships with all levels of staff and management.
- Must possess excellent verbal and written communication skills
- Must possess adequate computer software program knowledge including Microsoft Suite.
- Must possess time management and organizational skills.
- Must possess ability to multi-task.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Sit at a desk 6-8 hours per day performing tasks on a computer
- Requires minimal physical effort with periods of walking, standing with some light lifting of files
- Minimal bending, stooping or reaching
- Occasionally lift and/or move up to 25 pounds
- Requiring normal safety precautions with minimal occupational health and safety risks
- Moderate to low noise levels
- Requires considerable concentration
- Stresses induced by changing environment, diversity in the organization, strict deadlines and high volume of workload
What We Offer:
Medical Insurance, Dental Insurance, Vision Insurance, Employer-Sponsored Life Insurance, Voluntary Life/AD&D Insurance, Voluntary Long-Term Insurance, Voluntary Short-Term Insurance, Paid Vacation, Paid Sick Leave, Paid Holidays, Employer Match 401(k) Plan.
What’s Next:
Submit your application and resume for review. If your experience is a match for a current or future need, we will connect with you to learn more about your background and schedule an initial phone interview. What's important to call out is that we want to make sure not only that you're the right person for us, but also that we're the right next step for you, so come prepared with all the questions you have
Baywa.re Power Solutions is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws, regulations, and ordinances. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment.
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