Senior Executive Administrative Officer

2 weeks ago

Sacramento, California, United States Sacramento County CA Full time

Position Overview

Join a distinguished organization recognized for its commitment to excellence. The Executive Secretary plays a pivotal role in providing comprehensive administrative support to high-level management, ensuring efficient operations within the agency. This position demands a proactive approach to managing tasks, adhering to established protocols, and facilitating effective communication across various departments and with the public.

Key Responsibilities

  • Deliver a broad range of administrative and secretarial support to executive leadership.
  • Ensure timely completion of assignments while maintaining adherence to organizational policies.
  • Serve as a liaison, conveying essential information and updates to staff and stakeholders.
  • Organize and coordinate training sessions, travel arrangements, meetings, and special events.

Required Knowledge and Skills

  • Proficient in administrative practices, including effective calendar management and organizational techniques.
  • Understanding of governmental operations and agency functions.
  • Familiarity with data collection methods and report generation.
  • Competence in recordkeeping and file management, both digital and physical.
  • Knowledge of business correspondence standards, including memo and letter composition.
  • Leadership and mentoring principles.
  • Proficient in office technologies and software applications relevant to administrative tasks.
  • Strong command of English grammar, spelling, and punctuation.

Essential Abilities

  • Provide confidential and responsible executive-level support.
  • Effectively prioritize and manage multiple tasks to meet deadlines.
  • Analyze situations and implement appropriate solutions.
  • Exercise discretion and independent judgment in all matters.
  • Maintain professionalism in high-pressure situations.
  • Navigate various software systems for efficient information management.
  • Independently draft a variety of documents with minimal guidance.
  • Plan and oversee the work of support staff.
  • Foster positive working relationships through effective communication.
  • Uphold accountability for actions and decisions.
  • Understand and apply relevant laws and regulations.
  • Demonstrate excellent customer service skills, ensuring needs are met.
  • Handle confidential information with the utmost care and discretion.

Qualifications

Minimum Requirements:
Option 1: Two years of full-time paid experience in a secretarial or administrative role within a governmental agency, directly supporting a managerial position.
Option 2: Four years of full-time clerical experience with primary responsibilities including calendar management, agenda preparation, and call screening.

Additional Information

Candidates may undergo criminal history and background checks as part of the hiring process. The agency will ensure compliance with all relevant laws and regulations during this process.
Probationary Period: A probationary period of six months applies to this position.

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