Office Administration Coordinator

2 weeks ago


Sacramento, California, United States Aequor Full time

Office Administration Coordinator

Location: Golden Valley, MN

Duration: Contract with potential for extension

Overview

The Administrative Services team serves as a vital business ally, enhancing organizational success through superior administrative assistance that empowers our workforce to achieve their maximum potential. We are committed to delivering outstanding results by nurturing exceptional talent, fostering agile operations, and cultivating world-class capabilities that drive performance within a unique and impactful global culture.

The role of the Office Administration Coordinator is integral to the Specialized Workforce Agile Talent (SWAT) team, which is dedicated to providing administrative proficiency and solutions in a collaborative setting. Team members are responsible for a variety of tasks, with a primary focus on delivering backup leadership support for Administrative Assistants within the Admin Services Center of Excellence (CoE) and facilitating cross-functional project assistance while ensuring top-notch customer service.

Key Responsibilities

  • Collaborate with all CoE Administrative Assistants to promote success across all functions.
  • Provide desk coverage for designated Administrative Assistants during their absence, including:
    • Managing calendars
    • Coordinating meetings and events (including logistics, agendas, and document preparation)
    • Overseeing global travel arrangements, including visa/passport requests and expense reporting
  • Deliver general administrative support to team members and leaders at various office locations, including:
    • Data entry
    • Research and event coordination
    • Document scanning, printing, and refinement
    • Managing workspace modifications
    • Assembling and distributing gift packages
    • Serving as a tour guide and meeting escort
  • Provide on-site assistance for Virtual Assistants.
  • Utilize technical expertise to enhance general administrative processes.
  • Own long-term projects and initiatives.
  • Engage with individuals at all organizational levels, including clients, external organizations, and community leaders.
  • Undertake special projects as necessary.

Minimum Qualifications

  • At least 2 years of relevant experience.
  • High School Diploma.
  • Strong customer service orientation with a positive and proactive demeanor.
  • Proficient in Microsoft Office and adept at integrating technology into business operations.
  • Excellent verbal and written communication skills.
  • Strong organizational and planning abilities with meticulous attention to detail.
  • Ability to think ahead, manage multiple priorities, and adapt to changing demands.
  • Effectively leverage a network of contacts to resolve issues and facilitate informed decision-making.
  • Demonstrated independent judgment and decision-making capabilities in handling confidential or complex tasks.
  • Strong collaborative skills to work effectively with employees at all levels.
  • High integrity and accountability.
  • Ability to influence outcomes for efficient results.
  • A mindset geared towards continuous learning.
  • Advocate for change management.
  • Team-oriented approach.

Preferred Qualifications

  • Associate's Degree.

Thank you for considering this opportunity.



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