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Office Administration Expert

2 months ago

Sacramento, California, United States Aequor Full time

Administrative Operations Specialist

Location: Remote

Contract Position

Overview

The Administrative Services division acts as a vital business ally, enhancing organizational success through outstanding administrative assistance that empowers our workforce to reach their full potential. We are committed to achieving exceptional outcomes by nurturing our talented personnel, fostering adaptable organizations, and developing top-tier capabilities that drive performance within a unique and unmistakable global culture.

The role of the Specialized Workforce Agile Talent (SWAT) is centered on delivering administrative proficiency and solutions within a collaborative team framework. Members of this team undertake a variety of responsibilities, primarily focusing on providing backup leadership administrative support for Administrative Assistants within the Admin Services Center of Excellence (CoE) and offering cross-functional project assistance while ensuring superior customer service.

Key Responsibilities

  • Collaborate with all CoE Administrative Assistants to ensure success across various functions.
  • Provide desk coverage for designated Administrative Assistants during their absence, including:
    • Calendar management
    • Meeting and event coordination, which may encompass all logistics, agendas, and document preparation.
    • Oversee global travel arrangements, including visa/passport requests and expense reporting.
  • Deliver general administrative support to team members and leaders at various office locations, including:
    • Data entry and research
    • Meeting/event coordination
    • Document scanning, printing, and refinement
    • Workspace modifications
    • Assembling and dispatching gift packages
    • Providing tour guide services and meeting escorting
  • Offer on-site assistance for Virtual Assistants.
  • Utilize technical expertise to enhance general administrative processes.
  • Manage long-term project responsibilities.
  • Engage with individuals at all organizational levels, including clients, external organizations, and community leaders.
  • Participate in special projects as needed.

Minimum Qualifications

  • At least 2 years of relevant experience.
  • High School Diploma.
  • Strong customer service orientation with a positive and enthusiastic demeanor.
  • Proficient in Microsoft Office, with the ability to integrate technology into business processes.
  • Excellent verbal and written communication skills.
  • Strong organizational and planning abilities with meticulous attention to detail.
  • Proactive thinker capable of managing multiple priorities and adapting to changing demands.
  • Ability to leverage a network of contacts to resolve issues and facilitate informed decision-making.
  • High level of independent judgment and decision-making skills for complex and confidential matters.
  • Strong collaborative skills to work effectively with colleagues at all organizational levels.
  • High integrity and accountability.
  • Ability to influence others for effective outcomes.
  • Commitment to continuous learning and change management advocacy.
  • Team-oriented mindset.

Preferred Qualifications

  • Associate's Degree.

Thank you for considering this opportunity.