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Office Coordinator

2 months ago

Springfield, United States Next Level Solutions Full time
Job DescriptionJob Description

We're looking to grow our Internal Operations Team at NLS

Are you ready to be the maestro behind the scenes, orchestrating the symphony of our NLS Springfield office? As our Office Coordinator, you'll be the conductor, ensuring that every detail is perfectly harmonized.

We're seeking a resourceful problem-solver with a knack for organization, and exceptional time management skills. Your mission is clear: bring order to chaos, and make our office run like a well-tuned instrument.

In the Springfield location, you'll be the go-to person for all things office-related. From scheduling meeting rooms, to keeping supplies stocked, you'll be the wizard who anticipates and resolves issues before they even surface. Managing vendor contracts, overseeing equipment maintenance, and handling seating arrangements will be second nature to you. You'll be the friendly face at the front desk, greeting employees, guests, and delivery personnel with a smile.

Technical prowess is your forte, with a command of the Microsoft Office Suite and expertise in expense tracking. Your interpersonal skills are just as impressive, with a positive and approachable demeanor that radiates throughout the organization. You'll be entrusted with confidential information, and will showcase your strong written and verbal communication skills at all levels.

Your role isn't just about managing office spaces; it's about creating an environment where every detail matters. With over two years of experience managing office staff, and either an associate's degree or relevant work experience under your belt, you're poised to take on this role with finesse. If you're OSHA certified and CPR & AED certified (or willing to obtain certification), join us as we compose the future of our NLS offices – your stage awaits

*We know you care about benefits and perks, so feel free to scroll down to that section, and then scroll back up to learn more about this role.


What You'll Do:

  • Assist with scheduling and/or swapping of meeting/conference rooms, as needed
  • Ensure necessary supplies are organized and stocked at the appropriate amounts
  • Make sure cleaning crew maintains proper cleaning schedule and office is cleaned on a regular basis, with spot cleaning as necessary in between scheduled cleanings
  • Manage vendor contracts, specific to repairs and maintenance
  • Anticipate and resolve problems before they escalate
  • Arrange for regular maintenance of equipment and internal systems (ex: heating system, alarms, security cameras, plumbing)
  • Offer front desk greetings to NLS employees, guests, delivery personnel, and candidates
  • Manage guest check-in and adhere to NLS policies regarding guests in the building
  • Coordinate desk arrangements and maintain seating chart, working with local leadership when office movement is needed
  • Facilitate moves and space utilization
  • Maintain emergency plan in conjunction with HR and ERA
  • Supervise office administrators/representatives in all NLS locations
  • Adhere to Office Operations expense budget for all NLS office related charges


What You'll Bring:

  • 2+ years managing an office with staff
  • OSHA certification (or willing to obtain)
  • CPR & AED certification (or willing to obtain)
  • Current driver's license is required
  • Ability to lift up to 30lbs
  • Experience with Office 365
  • Previous experience with expense tracking
  • Positive and approachable demeanor
  • Proven attention to detail
  • Creative problem solver
  • Ability to multi-task




Why join NLS?

Bring your authentic self to the Next Level Solutions team Go-getter. Learner. Team Oriented.

If this sounds like you, consider joining our team Our culture is what makes us who we are. We work hard, but we have fun doing it We believe that knowledge should be shared. Shared knowledge fosters our collaborative workplace culture, where our people work together towards achieving company goals. This environment promotes continuous learning and professional development.

At NLS, our mission is to “Do Good Work” for our clients, our employees, and our communities. We have experienced incredible growth and will continue this trend by investing in our most important resource: our people. If you are looking to join a fun and friendly company with a great team environment, room for advancement, and the opportunity to make a difference, we’re hiring

The Benefits & Perks:

  • Competitive salary package with an annual bonus
  • Comprehensive and inclusive health benefits
  • Flexible working arrangements
  • Opportunities for internal advancement and career development
  • Relaxed office environment with casual dress code
  • Company sponsored activities and team building events
  • PTO & paid company holidays
  • Traditional & Roth 401k with a 5% company match
  • Physical and mental wellness program

Our Awards:

  • 2021 SBJ Dynamic Dozen #1 Company
  • 2022 SBJ Dynamic Dozen #1 Company
  • 2023 SBJ Dynamic Dozen #2 Company
  • 2021 417 Best Place to Work
  • 2022 417 Best Place to Work
  • 2023 417 Best Place to Work
  • 2022 Top COO
  • 2023 Puerto Rico Employer of Choice
  • 2023 SBJ 40 Under 40 Honoree
  • 2024 SBJ 40 Under 40 Honoree
  • 2024 SBJ Man of the Year Honoree