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Office Operations Coordinator

2 months ago

Springfield, Virginia, United States UPSLOPE ADVISORS, INC Full time
Job Overview

Salary:
UpSlope Advisors is in search of a dedicated Administrative Assistant to provide essential support across various Agency offices. This role involves independently managing a range of routine office administrative duties. The ideal candidate will possess the skills and qualifications necessary to handle moderately complex administrative responsibilities with minimal oversight.

Security Clearance Requirement:

  • Active Top Secret/SCI clearance is mandatory for application

Essential Skills and Qualifications

  • Experience as an administrative assistant supporting mid-level management.
  • Demonstrated capability in managing routine administrative tasks effectively.
  • Adept at coordinating multiple resources and multitasking in a dynamic environment with competing priorities.
  • Excellent verbal and written communication skills.
  • Ability to create comprehensive workbooks (e.g., read-ahead, staffing, continuity, standard operating procedures) to aid leadership planning and execution of office responsibilities.

Preferred Skills and Qualifications

  • Experience within the Department of Defense and/or related fields.
  • Familiarity with military operations and services.
  • Proficient in corporate applications including:
    • PeopleSoft
    • Defense Travel System (DTS) with knowledge of Federal Travel Regulation (FTR) and Joint Travel Regulation (JTR)
    • Agency Central Electronic Routing and Tasking System
    • SharePoint
  • Understanding of internal coordination and approval processes within the Agency.
  • Working knowledge of Access databases.
  • Familiarity with Agency correspondence protocols.
  • Understanding of Agency Records Management requirements.
  • Basic knowledge of Agency corporate processes.
  • Experience in scheduling, coordinating, and operating Video Teleconference (VTC) equipment, including teleconferences.

Minimum Education and Experience Requirements

  • Bachelor's Degree in General Business Administration with at least 2 years of administrative experience, or
  • Associate's Degree in General Business Administration with a minimum of 4 years of administrative experience, or
  • High School Diploma with at least 6 years of administrative experience.

About UpSlope Advisors
UpSlope Advisors is an 8(a) certified professional engineering services firm dedicated to providing expert technical and programmatic support to the US Intelligence Community (IC), Department of Defense (DoD), and Federal agencies. We prioritize a 'Mission First / People First' philosophy, recognizing that our employees are crucial to the success of our clients' missions. We are committed to fostering personal and professional growth, offering a competitive benefits package, and maintaining a balanced work environment.