Executive Assistant

3 months ago

Fort Lauderdale, United States 5TH HQ LLC Full time
Job DescriptionJob Description

We are looking for a highly organized and efficient Executive Assistant. The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools. Must be bilingual English and Spanish.

Apply in person at 8040 Peters RD Suite-H100, Plantation, FL 33324

Essential functions and Responsibilities:

  • Manage and coordinate the executive's schedule, ensuring optimal time management.
  • Schedule and organize meetings, appointments, and conference calls.
  • Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials.
  • Ensure meeting rooms are set up with necessary equipment and materials.
  • Serve as the primary point of contact for internal and external inquiries directed to the executive.
  • Draft and proofread emails, memos, and other correspondence.
  • Arrange travel plans, accommodations, and itineraries for the executive.
  • Anticipate and address travel-related issues to ensure smooth arrangements.
  • Maintain organized and up-to-date files, both physical and digital.
  • Assist in the preparation and distribution of reports and presentations.
  • Handle sensitive information with the utmost discretion and maintain confidentiality.
  • Uphold a high level of professionalism and integrity.

Qualification:

  • Strong organizational and time-management skills.
  • Excellent written and verbal communication abilities.
  • Proficient in MS Office and calendar management tools.
  • Ability to multitask and prioritize tasks efficiently.
  • Detail-oriented with a proactive and problem-solving attitude.
  • Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience.
  • English and Spanish fluency required.

  • Executive Assistant

    3 months ago

    Fort Lauderdale, United States 5th Avenue Recruiting Full time

    We are looking for a highly organized and efficient Executive Assistant for a construction company in Fort Lauderdale.. The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools.Apply in person at 8040 Peters RD Suite-H100,...

  • Executive Assistant

    5 months ago

    Fort Lauderdale, United States Skyhop Global Full time

    Job DescriptionJob DescriptionDescription:Creating extraordinary experiences resulting in Raving FANS !Duties:Work directly with CEO on a day-to-day basisManages executives’ schedule and acts as liaison for CEO with primary clients and bankers/investorsPrepares information, research and reportingKeep the CEO office organized and office supplies in...

  • Executive Assistant

    3 weeks ago

    Fort Lauderdale, United States Chambliss Group Full time

    Job DescriptionJob DescriptionChambliss, LLLP., a Lauderdale By The Sea, FL based Company and leader in the petroleum industry, seeks an energetic and well skilled professional for the position of Executive Assistant.Chambliss, LLLP., is looking for an individual who is interested in long-range career growth, in a unique environment that fosters individual...

  • Executive Assistant Personal Assistant

    5 months ago

    Fort Lauderdale, United States Novajet Services Llc Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Assistant Personal Assistant to join our team! You will provide high-level administrative support for an Executive at our company.Responsibilities:Handle administrative needs of ExecutiveArrange conference calls and meetingsPlan work-related travel detailsReceive visitorsTrain and supervise...

  • Personal Executive Assistant

    4 months ago

    Fort Lauderdale, United States CenterStar Property Group Full time

    Job DescriptionJob DescriptionPersonal Executive AssistantBusy CEO seeks a Personal Executive Assistant to provide day-to-day administrative support. The Personal Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality and attention to detail. In addition to supporting the CEO and his family members, the...

  • Executive Assistant

    2 weeks ago

    Fort Lauderdale, United States Grand Recruiting Solutions Full time

    Join a large international law firm as an Executive Assistant! Our client is searching for a dynamic professional to support a top partner & leader of a high-profile department. This firm is seeking a full-time Executive Assistant to join their transactional practice in Fort Lauderdale, FL.This role is fully onsite.Annual Salary: Up to $100,000Perks:Top-Tier...

  • Executive Administrative Assistant

    1 day ago

    Fort Lauderdale, United States Sanford Barrows Group Full time

    Executive Administrative Assistant to Senior Staff of the Law FirmLocation: Fort LauderdaleSalary: 80kHybrid roleExecutive Assistant needed for a large Regional Law firm to provide high-level administrative support to the Senior staff of the firm. Excellent opportunity to support the firms' executive management team. The firm offers a platform for...

  • Litigation Legal Assistant

    3 months ago

    Fort Lauderdale, United States Ascension Global Staffing & Executive Search Full time

    Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique...

  • Litigation Legal Assistant

    3 months ago

    Fort Lauderdale, United States Ascension Global Staffing & Executive Search Full time

    Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique...

  • Senior Sales Executive Assistant

    5 days ago

    Fort Lauderdale, Florida, United States NewVine Employment Group Full time

    Position OverviewWelcome to NewVine Employment Group!Are you ready to seize an exceptional opportunity to contribute meaningfully to our team?... Your search ends here!We are on the lookout for a seasoned Executive Assistant who possesses a fervor for business growth, sales strategies, entrepreneurship, and personal advancement. This role is pivotal in...

  • Construction Legal Assistant

    1 month ago

    Fort Lauderdale, United States Ascension Global Staffing & Executive Search Full time

    Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique...

  • Executive Administrative Assistant

    5 days ago

    Fort Lauderdale, Florida, United States Broward Health Full time

    Position Title: Executive Administrative Support SpecialistOrganization: Broward Health Corporate SpectrumShift: First ShiftOverview:Responsible for delivering comprehensive secretarial, clerical, and administrative assistance. This includes drafting correspondence, organizing meetings, maintaining documentation, and executing special projects for high-level...

  • Executive Assistant and Shipping Clerk

    3 months ago

    Fort Lauderdale, United States Cyril's Foods Full time

    Job DescriptionJob DescriptionJob Title: Executive Assistant & Shipping ClerkCompany: Cyril's FoodsLocation: Marina Mile Boulevard, Fort Lauderdale, FloridaJob Type: Part-Time (24 hours per week)Reports to: President and Purchasing & Logistics ManagerAbout Cyril's Foods:Join the Cyril's Foods Company team, a leader with 40 years of innovation in...

  • Administrative Executive Assistant

    4 days ago

    Fort Lauderdale, Florida, United States Jobot Full time

    Law Firm | Executive Support | Competitive Salary/401k Match/Generous PTOThis position is hosted by Jobot.About the Firm:Our client is a distinguished law firm with a rich history in Florida's legal sector, recognized for its commitment to high-quality service and client satisfaction. With a robust team of over 250 attorneys and a dedicated support staff,...

  • Administrative Executive Assistant

    4 days ago

    Fort Lauderdale, Florida, United States Jobot Full time

    Law Firm | Executive Support | Comprehensive Benefits PackageThis Jobot Job is hosted by: Natasha van der GriendtAre you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.Salary: $55,000 - $65,000 per yearAbout Us:For nearly a century, our esteemed law firm has been a vital part of Florida's legal community, evolving alongside...

  • Administrative Executive

    5 days ago

    Fort Lauderdale, Florida, United States Proseer Full time

    About Proseer:Proseer is a contemporary accounting firm that excels in providing innovative solutions in accounting, taxation, and financial services. Our mission is to empower entrepreneurs and businesses by delivering advanced financial strategies, ensuring clients have access to real-time insights and a solid financial framework.Role Overview:As an...

  • Office Manager

    3 months ago

    Fort Lauderdale, United States D. Stephenson Construction Full time

    Job DescriptionJob DescriptionSummary: This position is responsible for a variety of activities associated with making sure the office runs smoothly, the company is being presented properly to current and potential clients, and senior management staff is organized.Duties & Responsibilities:1. Work with other team members to support business development...

  • Administrative Executive

    4 days ago

    Fort Lauderdale, Florida, United States 5th Avenue Recruiting Full time

    We are seeking a detail-oriented and proactive Executive Assistant for a reputable construction firm. The successful candidate will demonstrate exceptional organizational and time-management skills, alongside outstanding written and verbal communication capabilities, as well as proficiency in MS Office and scheduling tools.Key Responsibilities:Oversee and...

  • Executive Chef

    1 month ago

    Fort Lauderdale, United States The Palace Full time

    Job DescriptionJob DescriptionExecutive Chef 16025 Emerald Estates Dr, Weston, FL 33331, USA Req #1578 Monday, May 13, 2024 Luxury Senior Living Communities In Coral Gables, Kendall & HomesteadIs looking forExecutive Cheffor itsBrand New Palace at WestonAn Independent, Assisted Living & Memory Care Community 16025 Emerald Street, Weston, FLWinner of...

  • Executive Chef

    3 months ago

    Fort Lauderdale, United States The Palace Full time

    Job DescriptionJob DescriptionExecutive Chef 16025 Emerald Estates Dr, Weston, FL 33331, USA Req #1578 Monday, May 13, 2024 Luxury Senior Living Communities In Coral Gables, Kendall & HomesteadIs looking forExecutive Cheffor itsBrand New Palace at WestonAn Independent, Assisted Living & Memory Care Community 16025 Emerald Street, Weston, FLWinner of...