Executive Assistant
3 weeks ago
Creating extraordinary experiences resulting in Raving FANS
Duties:
- Work directly with CEO on a day-to-day basis
- Manages executives’ schedule and acts as liaison for CEO with primary clients and bankers/investors
- Prepares information, research and reporting
- Keep the CEO office organized and office supplies in stock
- Plans/organizes and implements events such as meetings, business luncheons, or client dinners
- Arranges travel, accommodation, itineraries, manages office supplies, monitor press activity
- Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
- Maintains clerical duties, taking memos, photocopying, organizing digital documents
- Plan employee team building activities. ?
- Performs various administrative functions in support of the CEO to assist in the achievement of effective and efficient operations.
- Performs daily trip/hours KPI for all stations including reporting out and follow-up with leaders who are over their trip/hours KPI goal.
- Manage all station office supply orders to ensure spending is within budget.
- Assists in the completion, collection, and assembly of information for special projects and programs, as assigned.
- Assists and conducts research, gathering statistical information to provide a written response.
- Schedules and organizes all corporate sponsored functions, community outreach, and assists station leaders with planning and funding employee recognition events.
- Trains others in use of software, equipment, and other office systems.
Qualifications:
- Position requires an associate degree with a minimum of five to seven years executive secretarial experience or a bachelor’s degree with a minimum of three years executive secretarial experience, preferably in a multi-location, fast-paced environment.
- Must be highly proficient in MS Office products and mobile technology
- Must be highly proficient in oral and written communications, able to work independently, handle multiple tasks, be very organized, and be a self- starter.
- Must have considerable knowledge of office practices and procedures.
- The ability to handle sensitive issues in confidence is essential.
- Must possess a positive attitude, be customer service focused, and be able to work well with others in a team environment.
- Must have schedule flexibility and ability to be on call outside of work hours
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