Administrative Assistant
4 weeks ago
Reports To: Operations Manager
FLSA Classification: Non-Exempt
Position Summary:
As an Administrative Assistant/Material Certifications Specialist at Threaded Fasteners you will play a crucial role in supporting the daily operations of our fastener manufacturing company. This multifaceted role involves administrative tasks, record-keeping, and managing material certifications to ensure the highest quality standards in our products. If you are organized, detail-oriented, and possess excellent communication skills, we invite you to apply and be part of our dynamic team.
Duties and Responsibilities:
- Provide general administrative support to various departments within the company.
- Prepare and edit reports, documents, and correspondence.
- Assist in coordinating the scheduling of material deliveries and pickups with material handlers and logistics personnel.
- Provide administrative assistance to office staff, including filing, photocopying, and managing office supplies as needed.
- Answer and direct phone calls and emails, taking messages and responding to routine inquiries.
- Collaborate with team members to ensure effective email and phone communication.
- Oversee the collection and organization of material certifications for all incoming materials and products.
- Ensure all material certifications are accurate, complete, and comply with industry standards and regulations.
- Maintain a digital and physical filing system for material certifications and related documentation.
- Collaborate with the Quality Control team to verify the accuracy of certifications and address discrepancies.
- Accurately input data into databases and maintain updated records related to materials, certifications, and inventory.
- Generate reports summarizing certification data for internal and external stakeholders.
- Stay current with industry regulations and standards related to materials and certifications.
- Assist in audits and inspections to ensure compliance with quality control and material certification requirements.
Education and Experience Required:
- HS Diploma or GED Equivalent from an accredited institution
Preferred Education, Experience, and Skills:
- Bachelor’s degree in business or related field is a plus
- Proven experience in administrative roles, preferably in a manufacturing or industrial setting.
- Familiarity with material certifications and quality control processes is highly desirable.
- Strong computer skills, including proficiency in Microsoft Office Suite, Google Documents, and data entry.
- Exceptional organizational and time management skills with a keen eye for detail.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and a proactive approach to tasks.
- Knowledge of relevant industry standards and regulations is a plus.
Physical Requirements: Qualified applicants must be able to perform the following physical job requirements, with or without reasonable accommodation:
- Primarily sedentary work in a general office environment
- Ability to communicate and exchange information
- Ability to comprehend and interpret documents and data
- Excellent hand-eye coordination and fine motor skills for tasks such as typing, filing, and operating office equipment (e.g., photocopiers, fax machines).
- Requires occasional standing, walking, lifting, and moving objects (up to 30 lbs.)
- Must be able to lift up-to 30 pounds for 1+ hours per day
- Must be able to sit, stand and walk for 7+ hours per day
- Must be able to perform simple grasping for 7+ hours per shift
- Must be able to express and exchange written or spoken word
-
Administrative Assistant
1 week ago
Mobile, United States Somerby of Mobile Full timeJob DescriptionJob DescriptionMake a difference in the lives of others while personally thriving!Join Bridge Senior Living – a certified Great Place to Work!Now Hiring! Full-Time Administrative Assistant! What you can expect as an Administrative Assistant: $1,000 Employee Referral Bonus Tuition reimbursementCompetitive pay401(k) with company match Next...
-
Administrative Assistant
2 weeks ago
Mobile, Alabama, United States Firetrol Protection Systems Full timeJob OverviewFiretrol Protection Systems, a leader in fire safety and protection services, is currently looking for an Administrative Assistant to join our dynamic team.The ideal candidate will be responsible for a variety of administrative tasks, including:Handling incoming calls and routing them to the appropriate departmentCoordinating conference room...
-
Administration Assistant
1 month ago
Mobile, United States FirstFour Staffing Full timeJob DescriptionJob DescriptionWe are assisting a client in Mobile, AL in their search for an Administrative Assistant to oversee operations and lead the team to success. The ideal candidate will have a passion for the beauty industry, exceptional leadership skills, and a strong business acumen.Responsibilities:Manage daily salon operations including staff...
-
Administrative Assistant
4 weeks ago
Mobile, Alabama, United States TQL Full timeAbout the role:As an Administrative Assistant for TQL, you play an integral role in the culture and employee experience in our satellite office. You will be responsible for supporting multiple leaders, handle office management responsibilities, culture initiatives, and manage receptionist duties. If you are someone who enjoys a variety of tasks and projects,...
-
Healthcare Administrative Assistant
2 weeks ago
Mobile, Alabama, United States Cardiology Associates Full timeJoin Our Team: Healthcare Administrative AssistantCardiology Associates is looking for a skilled Healthcare Administrative Assistant to enhance our operations. The successful candidate will be tasked with confirming insurance coverage, updating patient information, and overseeing billing activities. This position demands exceptional organizational skills,...
-
Administrative Assistant IV
2 weeks ago
Mobile, Alabama, United States University of South Alabama Full timePosition Overview:In this role, you will be tasked with executing a range of administrative, clerical, and secretarial responsibilities that necessitate a comprehensive understanding of the organization and its programs.Key Responsibilities:1. Perform diverse administrative functions that support the supervisor's objectives.2. Manage clerical tasks...
-
Administrative Assistant IV
2 weeks ago
Mobile, Alabama, United States University of South Alabama Full timePosition Overview:In this role, you will be responsible for executing a range of administrative, clerical, and secretarial tasks that necessitate a comprehensive understanding of the organization and its programs.Key Responsibilities:1. Perform diverse functions related to administrative support and office management.2. Facilitate communication and...
-
Executive Assistant
16 hours ago
Mobile, Alabama, United States USA Health Full timeAbout the RoleUSA Health is seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Executive Officer. This is a unique opportunity to join a dynamic team and contribute to the success of our organization.Key ResponsibilitiesProvide administrative support to the Executive Officer, including maintaining...
-
Administrative Coordinator IV
2 weeks ago
Mobile, Alabama, United States University of South Alabama Full timePosition Overview:In this role, you will be tasked with executing a diverse range of administrative, clerical, and secretarial responsibilities that necessitate a comprehensive understanding of the organization and its programs.Key Responsibilities:1. Manage various administrative functions that require a high level of discretion and confidentiality.2....
-
IT Systems Administrator
2 weeks ago
Mobile, Alabama, United States SSI ShipConstructor Full timeJob OverviewSalary: $70,000-$90,000About the RoleSSI ShipConstructor is experiencing significant growth and is seeking a dedicated, full-time Systems Administrator to enhance our IT department. This role is essential for ensuring the smooth operation of our IT infrastructure and will be based in our US office.The ideal candidate will collaborate with a team...
-
HR Administrative Specialist
2 weeks ago
Mobile, Alabama, United States USA Health Full timePosition Overview:USA Health is dedicated to revolutionizing healthcare along the Gulf Coast, addressing the distinct needs of our community.At USA Health, we are transforming the landscape of medical care, education, and research to enhance the health of individuals residing in Mobile and its neighboring areas. Our multidisciplinary team, comprising...
-
Grant Administration Specialist
6 days ago
Mobile, Alabama, United States Penelope House, Inc. Full timeJob OverviewPenelope House, Inc.Position: Grant Administration Specialist The Grant Administration Specialist is responsible for overseeing and managing grant-funded initiatives at Penelope House. This role supports the Chief Financial Officer (CFO) in maintaining accurate records and ensuring compliance with grant requirements. The specialist will work...
-
Office Assistant
4 weeks ago
Mobile, United States Snelling Staffing Services Mobile Full timeJob DescriptionJob DescriptionAdministrative Assistant needed for a local company. To be considered for this position you will need a minimum of (3) three years of hands on experience in the same or similar role, excellent communication skills and a proficiency in Word, Excel and Business Etiquette.Administrative Assistant pay range: $15-$17...
-
Construction Office Administrator
3 weeks ago
Mobile, United States NATIONS ROOF Full time $21 - $26Job DescriptionJob DescriptionNations Roof is a leading provider of high-quality commercial roofing services, specializing in Our projects range in scope from large-scale new construction to complete tear-offs, re-roofing and renovations of existing building exteriors, and on-going roof maintenance, inspection, and repairs of all major commercial roof...
-
Desktop Support/Technology Administrator
4 weeks ago
Mobile, United States Gravity IT Resources Full timeJob Title: Desktop Support/Technology AdministratorLocation: Mobile, Alabama (5 times a week)Job-Type: Long term Contract (12 month+)Employment Eligibility: Gravity cannot transfer nor sponsor a work visa for this position. Applicants must be eligible to work in the U.S. for any employer directly (we are not open to contract or corp to corp...
-
Desktop Support/Technology Administrator
3 months ago
Mobile, United States Gravity IT Resources Full timeJob Title: Desktop Support/Technology AdministratorLocation: Mobile, Alabama (5 times a week)Job-Type: Long term Contract (12 month+)Employment Eligibility: Gravity cannot transfer nor sponsor a work visa for this position. Applicants must be eligible to work in the U.S. for any employer directly (we are not open to contract or “corp to corp”...
-
Desktop Support/Technology Administrator
3 months ago
Mobile, United States Gravity IT Resources Full timeJob Title: Desktop Support/Technology AdministratorLocation: Mobile, Alabama (5 times a week)Job-Type: Long term Contract (12 month+)Employment Eligibility: Gravity cannot transfer nor sponsor a work visa for this position. Applicants must be eligible to work in the U.S. for any employer directly (we are not open to contract or “corp to corp”...
-
Administrative Support Specialist
2 weeks ago
Mobile, Alabama, United States Snelling Staffing Services Mobile Full timeJob OverviewOffice Assistant required for a reputable organization. Candidates should possess a minimum of three years of relevant experience in a similar capacity, exceptional communication abilities, and proficiency in Microsoft Word, Excel, and professional conduct.Compensation and SchedulePay Range: $15-$17 based on experienceWork Hours: Monday –...
-
Senior Systems Administrator
3 days ago
Mobile, Alabama, United States System One Full timeJob SummarySystem One is seeking a highly skilled Senior Systems Administrator to join our team in Mobile, AL. As a key member of our IT department, you will be responsible for the management and maintenance of our enterprise systems infrastructure.Key ResponsibilitiesManage and maintain network, file, and print services, as well as virtualization, hardware,...
-
Systems Administrator II
6 days ago
Mobile, United States System One Full timeSystem One is seeking a Systems Administrator for a long-term onsite, opportunity in Mobile, AL. The System Admin will be responsible for supporting the IT team with maintaining server infrastructure and related systems while upholding high levels of customer service and communication. The primary duties for this position are focused on systems management...