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HR Administrative Specialist

2 months ago

Mobile, Alabama, United States USA Health Full time

Position Overview:

USA Health is dedicated to revolutionizing healthcare along the Gulf Coast, addressing the distinct needs of our community.

At USA Health, we are transforming the landscape of medical care, education, and research to enhance the health of individuals residing in Mobile and its neighboring areas. Our multidisciplinary team, comprising physicians, advanced care providers, nurses, therapists, and researchers, delivers the region's most sophisticated medical services across various facilities, campuses, clinics, and educational settings. We ensure that patients have convenient access to cutting-edge treatments and innovations that significantly enhance their health and overall quality of life.

Key Responsibilities:

The Human Resources Coordinator undertakes essential administrative tasks within the HR department, which include:

  • Scheduling appointments and maintaining organized files.
  • Responding to inquiries both in writing and face-to-face, addressing frequently asked questions from applicants and employees.
  • Providing information on standard policies, benefits, and the hiring process, while directing more complex inquiries to senior HR personnel.
  • Assisting with record maintenance and onboarding procedures for new hires, along with offering clerical support to all office employees.
  • Facilitating daily HR operations by delivering administrative assistance to the HR team.
  • Exhibiting professional customer service and conflict resolution skills when interacting with prospective, current, and former employees.
  • Managing internal and external HR-related inquiries, including problem-solving, complaints, and communication coordination with candidates and employees.
  • Maintaining digital and electronic employee records, including badge photographs, I-9 documentation, and updated personnel data.
  • Overseeing the completion of compensation and payroll documentation for new hires, ensuring accuracy and resolving discrepancies.
  • Assisting employees with general benefits inquiries and directing complex requests to the appropriate benefits team member.
  • Utilizing the Banner system to ensure employees receive the correct benefits forms as necessary.
  • Supporting performance management processes, including documentation of corrective actions and data entry.
  • Confirming approvals for temporary agency employees and managing related documentation.
  • Coordinating new employee orientation and updating the Banner system with necessary information.
  • Compiling information for subpoenas and scheduling meetings, interviews, and HR events as requested.
  • Coordinating training sessions, retreats, and workshops as needed.
  • Preparing for weekly new employee orientations and ensuring all new hires are documented correctly.
  • Generating reports on general HR activities and dashboards as required.
  • Completing termination paperwork and assisting with exit interviews.
  • Staying updated on the latest HR trends and best practices.
  • Reviewing employee information in the Banner system to ensure proper documentation.
  • Inspecting Accident/Incident Reports for accuracy and forwarding them to the appropriate vendor.
  • Providing coverage in multiple HR offices as needed.
  • Working the assigned schedule, including potential overtime.
  • Performing other duties as assigned and participating in committees as required.
  • Engaging in Performance Improvement activities through quality measurement or participation in assigned processes.

Qualifications:

A high school diploma or equivalent is required, along with five years of experience in a Human Resources assistant, staff assistant, secretary, or related administrative role. A bachelor's degree may substitute for the required experience on a year-for-year basis.