Administrative Assistant

3 weeks ago


Addison, United States CHATTERBOX THERAPY CENTER PLLC Full time
Job DescriptionJob DescriptionJob Title: Administrative Assistant
Location: Chatterbox Therapy Center, [Addison, Texas]
Job Type: Full-time / Part-time
Salary: $45k-50K, based on experience
Reports to: Clinic Director

About Us:
Chatterbox Therapy Center is a leading speech therapy clinic dedicated to providing personalized care to individuals with speech, language, and communication challenges. Our team of passionate therapists works collaboratively to make a meaningful impact on the lives of our clients. We are currently seeking a dedicated Administrative Assistant to join our supportive and dynamic team.

Job Overview:
As an Administrative Assistant at Chatterbox Therapy Center, you will play a critical role in ensuring the smooth day-to-day operations of our clinic. You will serve as the first point of contact for clients, manage essential administrative tasks, and provide valuable support to our speech therapy team. This position is ideal for a detail-oriented individual who thrives in a fast-paced, client-focused environment.

Key Responsibilities:


  • Greet and welcome clients, families, and visitors to the clinic with a positive and professional demeanor
  • Answer phone calls, respond to inquiries, and manage the clinics general email inbox
  • Schedule appointments, manage the clinic calendar, and maintain accurate client records
  • Coordinate intake paperwork and assist clients with registration processes
  • Handle insurance verification, including payment follow-ups
  • Assist with the preparation of client reports and communication between therapists and families
  • Maintain office supplies, manage inventory, and coordinate orders as needed
  • Ensure the reception area and common spaces are organized and welcoming
  • Support the clinic team with administrative tasks, special projects, and other duties as assigned
Qualifications:


  • High school diploma or equivalent (Associates degree preferred)
  • Previous experience in an administrative role, preferably in a healthcare or therapy setting
  • Excellent communication and customer service skills, with a warm and approachable personality
  • Strong organizational and multitasking abilities, with high attention to detail
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with electronic health record (EHR) systems
  • Ability to handle sensitive and confidential information with professionalism and discretion
  • Basic understanding of medical billing and insurance processes is a plus
  • Positive attitude and willingness to work as part of a team
Why Join Us?


  • Opportunity to work in a supportive and collaborative environment
  • Play a key role in helping clients achieve their communication goals
  • Competitive salary and benefits package
  • Ongoing opportunities for professional development
How to Apply:


Interested candidates are invited to submit a resume and cover letter detailing their relevant experience to contracting@chatterboxtherapycenter.com. Please include "Administrative Assistant Application" in the subject line of your email.

Chatterbox Therapy Center is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.



  • Addison, United States Elle Seller Full time

    Job DescriptionJob DescriptionThe Administrative Assistant will provide comprehensive support to the company’s management and office operations. This role requires strong organizational skills, attention to detail, and the ability to handle various administrative tasks efficiently. The ideal candidate will be proactive, capable of managing multiple tasks,...


  • Addison, United States Asset Living Full time

    Job DescriptionJob DescriptionCompany Overview Asset Living is a third-party management firm and a proven partner in fostering thriving communities nationwide. Founded in 1986, Asset Living has decades of experience delivering exceptional value to our partners. Since the beginning, our undeniable passion has driven our organic growth from a small property...


  • Addison, Texas, United States Integrity Marketing Group Full time

    About the RoleWe are seeking a highly skilled and organized individual to join our team as a Receptionist at Integrity Marketing Group. As the face of our company, you will be responsible for providing exceptional customer service and support to our clients and colleagues.Key ResponsibilitiesCustomer Service: Answer phone calls in a friendly and professional...


  • Addison, United States The Christman Company Full time

    Job DescriptionJob DescriptionBuild More with Your Career at ChristmanAre you interested in becoming an employee-owner with a leading national general contractor that will provide you with opportunities to Build More in your professional career? The Christman Company is looking for a Regional Administrative Assistant for our Dallas/Fort Worth office. If you...


  • Addison, United States Renaissance Dallas Addison Hotel Full time $17 - $18

    The Renaissance Dallas Addison is in search of a Catering and Conference Services  administrative assistant to be responsible for providing administrative support to catering and conference services managers while being familiar with all aspects of the group and social planning and event process: planning, production, and follow up. The administrative...


  • Addison, United States Wright Consulting Strategies Inc Full time

    Job DescriptionJob DescriptionENTRY LEVEL Recruiter with Advancement Opportunity!Do you enjoy an energetic work environment?Are you extremely goal-driven and looking to use your communication skills?Wright Consulting is hiring for a full-time recruiter who enjoys working with people and wants advancement opportunity!We work hard and have a lot of fun in...

  • Legal Assistant

    1 month ago


    Addison, United States Careerbuilder-US Full time

    We are assisting our Addison, TX client with their search for a skilled Legal Assistant to join their team on a full-time basis. This position reports in office, M-F, and provides legal administrative and office support to a team of paralegals and attorneys, representing multiple areas of practice. Our client is a Texas-based law firm that specializes in...


  • Addison, United States PHP Agency Inc. Full time

    Job DescriptionJob DescriptionReceptionistPHP AGENCY INC.PHP Agency Inc., “PHP,” is seeking a receptionist to join our Dallas-based HQ team. PHP is a life insurance field marketing organization, founded in 2009. Our CEO is entrepreneur Patrick Bet David. PHP partners with leading insurance and annuity carriers to offer a comprehensive basket of insurance...


  • Addison, Texas, United States OrthoMed Anesthesia Full time

    Job OverviewWe are seeking a detail-oriented and efficient Medical Assistant to enhance our administrative operations within the anesthesia practice management sector. The successful candidate will be instrumental in supporting various departments and ensuring seamless administrative processes in our healthcare setting.Key Responsibilities:Maintain precise...


  • Addison, Texas, United States Beacon Hill Full time

    Position Overview:A reliable and proactive professional in the role of Receptionist/Office Services. This position is essential for ensuring that administrative functions are executed efficiently to maintain a well-organized office environment.Key Responsibilities:Manage incoming phone calls and direct them appropriatelyWelcome and assist guests and...


  • Addison, Texas, United States Beacon Hill Full time

    Position Overview:A reliable and proactive Office Services professional is sought to manage essential administrative functions, ensuring seamless operations within our organization. The successful candidate will exhibit exceptional communication abilities, a welcoming demeanor, and the capacity to juggle various responsibilities effectively.Key...


  • Addison, Texas, United States OrthoMed Anesthesia Full time

    Job OverviewWe are seeking a skilled and detail-oriented Healthcare Administrative Coordinator to enhance our operations at OrthoMed Anesthesia. This role is pivotal in managing administrative functions and supporting various teams within our healthcare setting.Key Responsibilities:Maintain precise records and documentation for all administrative...


  • Addison, Texas, United States Elle Seller Full time

    Position OverviewThe Administrative Reception Specialist serves as the initial point of contact for clients and guests, playing a crucial role in fostering a welcoming atmosphere while delivering proficient administrative assistance. This position demands outstanding communication and organizational abilities to effectively oversee front desk operations.Key...


  • Addison, United States Veolia Water Technologies & Solutions Full time

    Part of Veolia Group, Veolia Water Technologies & Solutions brings together experienced professionals in pursuit of the same goal: to solve the world's most complex challenges related to water scarcity, quality, productivity, the environment and energy. We’re always looking for passionate and creative people to help us in this mission!Job DescriptionSenior...


  • Addison, United States Veolia Water Technologies & Solutions Full time

    Part of Veolia Group, Veolia Water Technologies & Solutions brings together experienced professionals in pursuit of the same goal: to solve the world's most complex challenges related to water scarcity, quality, productivity, the environment and energy. We’re always looking for passionate and creative people to help us in this mission!Job DescriptionSenior...


  • Addison, United States Veolia Environnement SA Full time

    Company Description Part of Veolia Group, Veolia Water Technologies & Solutions brings together experienced professionals in pursuit of the same goal: to solve the world's most complex challenges related to water scarcity, quality, productivity, the environment and energy. We're always looking for passionate and creative people to help us in this mission!...


  • Addison, Texas, United States The Christman Company Full time

    Position OverviewElevate Your Career with The Christman CompanyAre you ready to take the next step in your professional journey with a prominent national general contractor? The Christman Company is seeking a Regional Administrative Assistant to support our dynamic team.If you are detail-oriented, possess excellent communication skills, and thrive in a...


  • Addison, United States Robert Half Full time

    We are seeking an HR/Payroll Coordinator to join our team based in Richardson, Texas. The role involves handling HR administration tasks, payroll processing, and HRIS operations. This position requires a strong sense of organization, detailed record-keeping, and proficiency in various HR and payroll systems.Responsibilities:• Manage HR administration tasks...


  • Addison, United States Robert Half Full time

    We are seeking an HR/Payroll Coordinator to join our team based in Richardson, Texas. The role involves handling HR administration tasks, payroll processing, and HRIS operations. This position requires a strong sense of organization, detailed record-keeping, and proficiency in various HR and payroll systems.Responsibilities:• Manage HR administration tasks...


  • Addison, United States Johnson Service Group Full time $24 - $26

    Job DescriptionJob DescriptionCertification/Quality Administrator (3 months)The Certification/Quality Administrator will be responsible for processing all incoming material certifications for Steel and Hardware.Typical Responsibilities:Process all incoming material certifications for Steel and Hardware.Verify that ALL material meet our Buy American and...