Administrative Assistant
3 weeks ago
Location: Chatterbox Therapy Center, [Addison, Texas]
Job Type: Full-time / Part-time
Salary: $45k-50K, based on experience
Reports to: Clinic Director
About Us:
Chatterbox Therapy Center is a leading speech therapy clinic dedicated to providing personalized care to individuals with speech, language, and communication challenges. Our team of passionate therapists works collaboratively to make a meaningful impact on the lives of our clients. We are currently seeking a dedicated Administrative Assistant to join our supportive and dynamic team.
Job Overview:
As an Administrative Assistant at Chatterbox Therapy Center, you will play a critical role in ensuring the smooth day-to-day operations of our clinic. You will serve as the first point of contact for clients, manage essential administrative tasks, and provide valuable support to our speech therapy team. This position is ideal for a detail-oriented individual who thrives in a fast-paced, client-focused environment.
Key Responsibilities:
- Greet and welcome clients, families, and visitors to the clinic with a positive and professional demeanor
- Answer phone calls, respond to inquiries, and manage the clinics general email inbox
- Schedule appointments, manage the clinic calendar, and maintain accurate client records
- Coordinate intake paperwork and assist clients with registration processes
- Handle insurance verification, including payment follow-ups
- Assist with the preparation of client reports and communication between therapists and families
- Maintain office supplies, manage inventory, and coordinate orders as needed
- Ensure the reception area and common spaces are organized and welcoming
- Support the clinic team with administrative tasks, special projects, and other duties as assigned
- High school diploma or equivalent (Associates degree preferred)
- Previous experience in an administrative role, preferably in a healthcare or therapy setting
- Excellent communication and customer service skills, with a warm and approachable personality
- Strong organizational and multitasking abilities, with high attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with electronic health record (EHR) systems
- Ability to handle sensitive and confidential information with professionalism and discretion
- Basic understanding of medical billing and insurance processes is a plus
- Positive attitude and willingness to work as part of a team
- Opportunity to work in a supportive and collaborative environment
- Play a key role in helping clients achieve their communication goals
- Competitive salary and benefits package
- Ongoing opportunities for professional development
Interested candidates are invited to submit a resume and cover letter detailing their relevant experience to contracting@chatterboxtherapycenter.com. Please include "Administrative Assistant Application" in the subject line of your email.
Chatterbox Therapy Center is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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