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Regional Administrative Assistant

3 months ago

Addison, United States The Christman Company Full time
Job DescriptionJob Description

Build More with Your Career at Christman

Are you interested in becoming an employee-owner with a leading national general contractor that will provide you with opportunities to Build More in your professional career? The Christman Company is looking for a Regional Administrative Assistant for our Dallas/Fort Worth office.

If you are someone who is highly organized, communicates in a professional and friendly manner, and is a self-starter who thrives in a fast-paced office environment, keep reading Your primary responsibility will be to provide administrative support for our regional leadership team and office staff. Most importantly, someone who has a keen sense of customer service as you will be "the face" of Christman at the front desk for external callers and office visitors including our clients and partners.

What You Will Do:

As a Regional Administrative Assistant, your primary daily responsibilities of this role will include, but are not limited to:

Produce Regional Office Documents

  • Create, edit, format, and update project documents from project team member drafts and input.
  • Copy, collate, and bind project documents and reports following Christman templates and standards. Arrange for outside reproduction services when necessary.
  • Craft business letters for review and approval by project team members.
  • Proofread final products to verify professional impact including correct spelling, punctuation, and grammar.
  • Maintain and update all vehicle registration, titles, and insurance.

Manage Regional Office Communication

  • Receive, review, and forward vendor invoices and payments.
  • Assist team members with specific needs as required on a project-by-project basis.
  • Arrange all office events/parties throughout the year.

Manage Postal Deliveries

  • Receive, screen, and distribute incoming correspondence.
  • Coordinate mail exchange with local Christman regional and/or project office.
  • Prepare and send outgoing mail and parcels.

Greet Callers and Visitors

  • Answer telephone calls and assist callers or route to appropriate team members.
  • Greet visitors and provide assistance or direct to appropriate team members.
  • Be a friendly face and voice to portray the image in which the company takes pride.

Coordinate Conferences and Technology

  • Schedule meetings and conference calls.
  • Schedule conference rooms for meetings.
  • Arrange/set up needed technology meetings.
  • Order lunch as necessary.

Manage Administrative Inventory

  • Maintains administrative and general office supplies and equipment for the regional office.
  • Ensures office is stocked with safety supplies.
  • Responsible for petty cash handling and balancing.

Other Miscellaneous Duties

  • Coordinate regional onboarding activities for new hires.
  • Coordinate travel and hotel accommodations for the leadership team.
  • Administer employee badging for federal projects.
  • Register and keep calendars updated for the leadership team for regional and local events.
  • Organize and send safety equipment to project sites.
  • May submit payroll information for regional employees.
  • Update and maintain job lists.

What You Will Bring to the Team:

Required experience, knowledge, and skills (Must Haves):

  • High School Diploma
  • Minimum two (2) years' experience in a related job field.
  • Proficient with Microsoft Office suite - Outlook, Word, Excel
  • OR Equivalent combination of the above education, training, and experience.

Preferred Education and Experience (Nice to Haves)

  • Associates Degree in business or related field.
  • Administrative certification and professional credentials.
  • Previous construction administration experience.
  • Knowledge of Procore software.

Additional Eligibility Qualifications

  • Highly organized, analytical, and ability to motivate and manage others.
  • Ability to make well-reasoned decisions in an environment of uncertainty and incomplete information.
  • Demonstrate proven knowledge and experience in working on and supporting project management to deliver business benefits.
  • Ability to successfully manage a wide network of relationships.
  • Accurately and clearly convey timely information and ideas, using a style and manner of presentation appropriate to the target audience.
  • Act on identified needs and expectations, and resolve issues and problems of stakeholders ensuring that actions and decisions address stakeholder's needs and expectations.
  • The ability to collect and manage information relevant to an issue through a variety of methods like research, networking with others, observation, computer databases and sharing knowledge and information with others.
  • Proficient in Microsoft Office, with expertise in Microsoft Word, PowerPoint, Excel, and Outlook.

Why Christman?

Here at Christman, everyone is an owner. Through our employee stock ownership plan, each employee-owner shares in the collective success and wealth of our nationally recognized company and is eligible to participate in our comprehensive benefits program, including health insurance, 401K contribution, professional development and tuition reimbursement, and more.

We're a top 100-ranked ENR General Contractor that has been building since 1894. Learn more about how you can grow as a Christman Expert, Leader and Partner and build more with us.

Work Environment and Physical Demands:

The position will be conducted in a temperature-controlled professional office environment, with moderate noise. The role will routinely use standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing the duties of this role the employee is regularly required to talk, listen, sit, walk, reach, kneel, stoop, crouch, use hands and fingers to handle or feel and to operate a computer and telephone keyboard, and maintain visual acuity. The employee may occasionally be required to lift and or carry lightweight objects under 20 pounds. The ideal candidate must be able to complete all physical requirements of the job with or without reasonable accommodation.

Notice to Recruiting Agencies (Unsolicited Resumes): The Christman Company does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our applicant tracking system, website, or to any Christman employee/affiliates. Any unsolicited resumes sent to Christman employees or its' affiliates will be considered property of The Christman Company and will be processed accordingly. Christman will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume without an executed agreement and assigned to a specific search.

The Christman family of companies is an Affirmative Action/Equal Opportunity Employer that is committed to diversity. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

#buildmore

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