Executive Assistant

4 weeks ago

Salt Lake City, United States Packsize, LLC Full time
Job DescriptionJob Description

Executive Assistant

About Packsize

Packsize is an automation company that enables more efficient and sustainable packaging process flows from packing to unboxing. We’re propelling our customers and the industry forward, always looking to innovate and improve. Because, to us, packaging is about much more than a box, it’s about delivering what’s right, for our customers, for their customers and our planet.

About the Role

This Executive Assistant role provides a wide range of support services to the Sr. Vice President of Global Partners, Solutions and Customer Success, as well as other leaders within the department. The ideal candidate will be a self-starter who is able to manage multiple priorities in a fast-paced environment. This person should have excellent communication skills, be proactive in anticipating needs, and possess strong attention to detail. The responsibilities of this role encompass organizational and administrative functions, which include scheduling, organizing, communicating, and special projects. Qualified candidates will have had extensive experience assisting company executives, board members and have exceptional writing and listening skills, and possess a high degree of professionalism.

What You’ll Do

  • Provide high-level administrative, project and personal support to the Sr. Vice President of Global Partners, Solutions and Customer Success as well as other leaders as needed.
  • Demonstrates initiative, discretion and tact in managing email, phone calls and other requests. Ensures all correspondence is accurate, complete and properly handled.
  • Stay “one step ahead” of the executives with their many commitments and events by providing confidential and exceptional assistance with organizing, managing and maintaining active calendars, and managing calendar conflicts.
  • Orchestrate complex and extensive travel arrangements both domestically and internationally; and prepare travel documents and detailed itineraries.
  • Organize and manage activities, events, conferences and coordinate complex executive meetings both on and off site.
  • Participate as an adjunct member of the executive team, which includes attending meetings and minute taking.
  • Monitor business and reporting deadlines for the executives, assuring they are known and met.
  • Serve as the administrative liaison to the assist with Board activities as needed, which can include coordinating Board committee meetings; and compiling, assembling, and distributing Board committee meeting materials.
    • Identify situations that require immediate escalation and exercise precise judgment.
    • Manage confidential business manners and correspondence.
    • Assures administrative detail on all projects and the statuses delegated to ensure progress to deadlines. Pursues opportunities to change and lean out processes and approaches.

What You’ll Bring

  • Proven experience in planning and managing executive support within a large global organization.
  • Ability to prioritize and manage a wide range of competing tasks associated with the needs of a Group Executive.
  • Strong relationship and partnership building skills. Demonstrated ability to engage with a wide range of senior stakeholders and high profile organizations.
  • Self-starter who takes initiative to start projects, work unsupervised, complete tasks independently, effectively addresses roadblocks, and addresses issues before they become problems.
  • Collaborative approach with appreciation and enjoyment of working as part of a team.
  • Ability to thrive and think creatively and calmly in highly fluid situations and under intense schedules, pressures, and deadlines.
  • Excellent written, verbal, and editorial skills.
  • High level of computer proficiency in preparation of documents, presentations and spreadsheets using Google Workspace, including Gmail, Google Docs, and Google Drive. Proficiency with Microsoft Office Suite including Excel, PowerPoint and Word.
  • Ability to create, maintain and/or generate various office or status reports, spreadsheets, databases, PowerPoint presentations and/or charts.
  • Ability to identify methods and best practices to improve office operational efficiencies

Salary Benefit

The salary range for this role is $73,000 to 85,000; however, Packsize considers several factors when determining compensation when extending a job offer, including but not limited to, the role being offered, the associated responsibilities, the candidate's prior work experience, education/training, and any special skills.

If this role excites you but you don’t meet each requirement listed, we encourage you to apply anyway. At Packsize, we welcome applicants of all backgrounds and experiences and understand that the best candidates may come from the most unlikely of places.

Packsize is an Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, Packsize policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are strongly encouraged to apply. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities.

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