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Executive Assistant

2 months ago

Salt Lake City, United States Barco Rent A Truck Full time
Job DescriptionJob Description

BARCO RENT-A-TRUCK is the leader in the 4×4 truck rental industry and continues to be the fastest-growing work truck rental provider in the USA. While other rental truck companies come and go, Barco has been serving the United States for over 40 years. Barco is excited for the future and is looking to grow the company. We are looking for talented individuals who can contribute to the success of Barco and grow with us. Barco provides competitive compensation packages for full-time employees. Benefits include:

  • 100% Employer paid benefit premiums - Health, Dental, and Vision
  • Generous Paid Time Off - Up to 4 weeks
  • 8 Paid Holidays
  • Flexible schedule
  • Paid Maternity & Paternity Leave
  • Company Match IRA Plan up to 3%

Position objective:

The executive assistant coordinates and provides high-quality administrative support to the Chief Operations Officer. Responsibilities include but not limited to calendar management, travel arrangements, analyzing documents, and preparing research reports. We're looking for a self-starter professional with impeccable organizational and time management skills that will thrive in a fast-paced, ever-changing environment.


Essential Duties and Responsibilities

  • Manage daily calendar by scheduling internal and external meetings, appointments, special events, and travel
  • Resolve scheduling conflicts, prioritize requests, and confirm meeting details and expectations
  • Prepare spreadsheets, correspondence, and various reports as needed
  • Monitor project status and execution of deadlines for assigned projects
  • Oversee incoming correspondence and requests, prioritize items that need immediate attention
  • Responsible for confidential and time sensitive material
  • Other duties and special projects as assigned

Skills and Experience

  • Minimum 2 years of executive assistant experience
  • Very strong interpersonal skills and the ability to build relationships with executives
  • Problem solver/solution driven
  • Able to exhibit a high level of confidentiality
  • Ability to multi-task in high-pressure situations
  • Highly organized and good time management
  • Be self-directed, action oriented, and a team player
  • Strong attention to detail and accuracy
  • Ability to communicate at all levels
  • Results driven and proactive; strong desire to own and execute area of responsibility with excellence
  • Adaptability/flexibility to change as required
  • Pay depends on experience