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Executive Assistant
3 weeks ago
Position objective:
The executive assistant coordinates and provides high-quality administrative support to the Chief Operations Officer. Responsibilities include but not limited to calendar management, travel arrangements, analyzing documents, and preparing research reports. We're looking for a self-starter professional with impeccable organizational and time management skills that will thrive in a fast-paced, ever-changing environment.
Essential Duties and Responsibilities
- Manage daily calendar by scheduling internal and external meetings, appointments, special events, and travel
- Resolve scheduling conflicts, prioritize requests, and confirm meeting details and expectations
- Prepare spreadsheets, correspondence, and various reports as needed
- Monitor project status and execution of deadlines for assigned projects
- Oversee incoming correspondence and requests, prioritize items that need immediate attention
- Responsible for confidential and time sensitive material
- Other duties and special projects as assigned
Skills and Experience
- Minimum 2 years of executive assistant experience
- Very strong interpersonal skills and the ability to build relationships with executives
- Problem solver/solution driven
- Able to exhibit a high level of confidentiality
- Ability to multi-task in high-pressure situations
- Highly organized and good time management
- Be self-directed, action oriented, and a team player
- Strong attention to detail and accuracy
- Ability to communicate at all levels
- Results driven and proactive; strong desire to own and execute area of responsibility with excellence
- Adaptability/flexibility to change as required
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