Administrative Assistant
2 months ago
General Summary
Position preforms a wide range of administrative and office support activities to facilitate the efficient operation of the department.
Essential Duties
- Corrects and inputs data into DMLSS database.
- Interacts with vendor and clients.
- Confirms and updates DMLSS database accuracy by verifying area(s), identifying room numbers, location, and, square footage.
- Performs routine administrative tasks such as typing, copying, and sorting, following established standards, formats and procedures.
- Maintains electronic and hard copy filing system; retrieves documents from filing system.
- Handles requests for information and data.
- Resolves administrative problems and inquiries.
- Prepares written responses to routine inquiries.
- Prepares and modifies documents including correspondence, reports, drafts, memos and emails.
- Schedules and coordinates meetings and appointments; prepares agendas for meetings and prepares schedules.
- Provides reception services, screening telephone calls and visitors as appropriate.
- Opens, sorts and distributes incoming correspondence, including faxes and emails.
- Performs other duties as assigned.
Knowledge, Experience and Skill Requirements
- Proficiency in Microsoft Office suite, including Outlook, Word and Excel
- Strong written and oral communication skills
- Ability to comprehend and follow detailed instructions
- Experience in a critical deadlines environment preferred
- Previous office experience preferred
Work Environment
- Sedentary position requiring frequent use of hands to operate basic office equipment and computer; occasional and/or light lifting required; vision must be adequate to view a computer screen, read fine print and review documents from a wide range of sources.
This job description is subject to change by the employer as the needs of the employer and requirements of the job change.
We maintain a drug-free workplace and perform pre-employment substance abuse testing.
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