Administrative Assistant

2 months ago


Silver Spring, United States J & J Worldwide Services Full time
Job DescriptionJob Description

General Summary

Position preforms a wide range of administrative and office support activities to facilitate the efficient operation of the department.

Essential Duties

  • Corrects and inputs data into DMLSS database.
  • Interacts with vendor and clients.
  • Confirms and updates DMLSS database accuracy by verifying area(s), identifying room numbers, location, and, square footage.
  • Performs routine administrative tasks such as typing, copying, and sorting, following established standards, formats and procedures.
  • Maintains electronic and hard copy filing system; retrieves documents from filing system.
  • Handles requests for information and data.
  • Resolves administrative problems and inquiries.
  • Prepares written responses to routine inquiries.
  • Prepares and modifies documents including correspondence, reports, drafts, memos and emails.
  • Schedules and coordinates meetings and appointments; prepares agendas for meetings and prepares schedules.
  • Provides reception services, screening telephone calls and visitors as appropriate.
  • Opens, sorts and distributes incoming correspondence, including faxes and emails.
  • Performs other duties as assigned.

Knowledge, Experience and Skill Requirements

  • Proficiency in Microsoft Office suite, including Outlook, Word and Excel
  • Strong written and oral communication skills
  • Ability to comprehend and follow detailed instructions
  • Experience in a critical deadlines environment preferred
  • Previous office experience preferred

Work Environment

  • Sedentary position requiring frequent use of hands to operate basic office equipment and computer; occasional and/or light lifting required; vision must be adequate to view a computer screen, read fine print and review documents from a wide range of sources.

This job description is subject to change by the employer as the needs of the employer and requirements of the job change.

We maintain a drug-free workplace and perform pre-employment substance abuse testing.



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