Office Administration Assistant

1 month ago

Silver Spring, United States Medicalincs, LLC Full time
Job DescriptionJob DescriptionSalary:

Office Administration Assistant [Intern]


We are looking for an Office Administration Assistant to join our team. The Office Administration Assistant will serve as a trusted administrative support including managing meeting schedules, managing the office & inventory, and support with some HR administrative activities as needed.


Responsibilities


  • Greet and screen callers and visitors and direct them to the appropriate person or area
  • Answer & manage general incoming calls to the firm on company phonelines - listening to voicemails and follow up as needed
  • Managing company online faxing
  • Handle admin & program-related mailings 
  • Notify Office Administrator about office purchases to be made 
  • Work with Office Administrator as needed on assigned tasks
  • Organize, reserve, and oversee conference room assignments
  • Handle supplies and the delivery of the company equipment
  • Create, read, analyze, file, retrieve and organize organizational documents, invoices, and orders
  • Facilitate Employee Email, Laptop, and Access
  • May also handle the administrative functions of the human resources department, and support as back up for some key HR activities – including employee onboarding and offboarding
  • Support with social media platforms monitoring - as needed
  • Serve as key project support for small sized projects (particularly internal project or events)


Requirements

  • Bachelor’s degree in a relevant field; preferably healthcare
  • Proven work experience as an Office Assistant or Administrator 
  • Knowledge & Proficiency in Microsoft Office Suite
  • Excellent verbal and written communication skills; must be a people person
  • Very responsive & good problem-solving abilities
  • Knowledge of basic office equipment such as copiers, fax machines, and printers
  • Organizational skills and the ability to multitask are essential, as are self-motivation, critical thinking skills, and decision-making skills
  • Reliable transportation needed; 5 days a week in-person at our Silver Spring, MD office


OTHER DUTIES 

  

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with reasonable notice. 

 

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ABOUT MEDICALINCS 

  

Medicalincs is a renowned healthcare business & clinical management services firm that supports health organizations to improve organizational performance by providing less expensive, human-centered, integrated, managed care solutions. We have significantly improved health outcomes, cost savings and return on investment for our clients. Medicalincs is was founded in 2013 and launched in 2017. We are located at Silver Spring, Maryland and serve the Maryland, District of Columbia, Virginia, and other States. 

  

OUR MISSION: At Medicalincs, our mission is to link silos in the healthcare system -- to achieve the most cost-effective, high quality, and continually improved care delivery that preserves & saves lives 

OUR PHILOSOPHY: To make a difference, you need to be THICK - Trusted, Hearty, Innovative, Committed, & Kaizen 

  

Medicalincs brings a unique understanding of healthcare delivery systems across healthcare settings & payer groups;  and in-depth experience applying strategic fusion of clinical, business, and technical expertise -- to drive comprehensive and tried-and-true lasting solutions to advance networks and population health management. Our areas of expertise include: 

Managed Care & Care Value | Care Delivery Model Transformation Implementation | Care Management | Quality Improvement & Patient Safety | Program Management & Change Management | Program Evaluation & Data Analytics | Organizational Development & Strategic Planning. 

  

Medicalincs takes a rigorous approach to recruiting talent to our company that balances equal parts role-specific competencies and cultural fit. Medicalincs offers you: 

  

  • We are a team-oriented, fast-paced, results-driven employer. 
  • A balance of work, life, & fun -- with a close-knit team of professionals 
  • Delivery of top-notch health care solutions to our clients 
  • An innovative and creative environment, with diverse highly talented co-workers 
  • Empowerment to perform at your highest potential and opportunity to grow 
  • Recognition for being part of a talented team & Reward for performance 
  • Competitive compensation - Full benefits (Health, Life, Vision, Dental), Paid time off, 401(k), Professional Development support. 

 

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