HR and Office Administrator

2 weeks ago

Silver Spring, United States Summit Group Full time
THE POSITION IS HYBRID. ABILITY TO BE IN OFFICE IS A MUST. SILVER SPRING, MARYLAND

The HR and Office Administrator is responsible for managing and coordinating a wide range of administrative and human resources tasks. The HR and Office Administrator provides support, guidance and coordination in the effective and consistent application of procedures, policies and projects in the Human Resources department and for the CEO. This role serves as the point of contact for employees regarding HR-related inquiries, assists in the recruitment process, supports office maintenance, manages office supplies and facilities, and ensures the smooth operation of day-to-day office activities.

PRIMARY RESPONSIBILITIES

Human Resources:
  • Recruitment & Onboarding:
    • Assist in the recruitment process by posting job ads, screening resumes, and coordinating interviews.
    • Prepare offer letters, employment contracts, and onboarding documents.
    • Conduct new employee orientations and ensure proper onboarding procedures are followed.
  • Employee Relations:
    • Serve as a point of contact for employee inquiries regarding HR policies, procedures, and benefits.
    • Assist in resolving employee issues and conflicts in accordance with company policies.
    • Organize employee engagement activities and events.
  • HR Administration:
    • Maintain employee records and ensure they are up-to-date and compliant with legal requirements.
    • Assist in the administration of employee benefits programs and payroll processing.
    • Support performance management processes and track employee evaluations.
Office Administration:
  • Facilities Management:
    • Oversee office supplies inventory, order supplies as needed, and manage relationships with vendors.
    • Ensure the office environment is clean, safe, and well-maintained.
    • Coordinate repairs and maintenance for office equipment and facilities.
  • Administrative Support:
    • Provide general administrative support to CEO including scheduling meetings, process administration, and preparing reports.
    • Meeting coordination and schedule management.
    • Assist with travel arrangements.
    • Organize and manage company files and documents.
  • Event Coordination:
    • Plan and coordinate company events, meetings, and conferences.
    • Assist in organizing travel arrangements and accommodations for staff.
KNOWLEDGE & EXPERIENCE REQUIREMENTS

Experience:
  • 2+ years of experience in HR administration, office management, or a similar role.
  • Experience with HRIS software ADP and Microsoft Office
Skills:
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in HR policies and practices.
  • Ability to handle sensitive information with confidentiality.
  • Problem-solving and decision-making skills.

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