Administrative Coordinator

5 days ago


Silver Spring, Maryland, United States FedWriters Full time
Job Summary

We are seeking an experienced Administrative Assistant to provide administrative support to multiple divisions across the organization. The successful candidate will have a strong understanding of data management, reporting, and system utilization, as well as excellent verbal and written communication skills.

Key Responsibilities
  • Technical Expertise and Advisory Services
    • Establish and maintain communication channels with stakeholders.
    • Offer expert insight to internal and external stakeholders focusing on workforce analytics, management, and program responsibilities.
    • Ensure efficient consultation and support to leadership, administrative officers, and external partners.
  • Serve as a Key Strategic Partner
    • Build and sustain strong relationships with leadership, administrative officers, and external stakeholders.
    • Understand the needs of the organization and provide tailored guidance and support in collaboration with the management team.
    • Assist in strategic planning efforts, ensuring alignment with organizational goals.
    • Provide timely guidance on programs, projects, and administrative matters.
  • Optimize Controlled Correspondence Information Systems
    • Monitor and update the status of actions within the controlled correspondence database.
    • Offer support to managers and staff on data management, reporting, and effective system utilization.
    • Conduct expert analysis of data to identify trends, patterns, and areas for improvement.
  • Manage Administrative Reports and Documentation
    • Ensure timely submission of administrative reports.
    • Track and provide statistical data analytics, delivering regular reports to stakeholders.
  • Provide Program Support
    • Support the management team across various functions, including executive support, workforce analytics, policy implementation, and procurement.
    • Assist with additional tasks as needed within the organization.
Qualifications
  • Experience: Minimum of 5 years of experience in program management, workforce analytics, or a related field.
  • Technical Expertise: Strong understanding of data management, reporting, and system utilization.
  • Communication Skills: Excellent verbal and written communication skills.
  • Problem-Solving: Proven ability to address issues promptly and provide actionable solutions.
  • Collaboration: Demonstrated ability to work collaboratively with stakeholders.
  • Strategic Planning: Experience in strategic planning and alignment of programs with organizational goals.
  • Attention to Detail: Strong analytical skills with attention to detail and accuracy in data management and reporting.
  • Clearance: Ability to obtain and maintain a Public Trust clearance.


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