Senior Operations Coordinator

2 months ago

Kailua, United States BayWa-r.e. Power Solutions, Inc. Full time
Job DescriptionJob DescriptionWe are currently looking for a Senior Operations Coordinator to support operations at our office location in Kailua, Hawaii.

What you’ll do:
  • Responsible for day-to-day operations coordination across multiple departments, subsidiaries and projects.
  • Responsible for providing and maintaining office support including facility coordination, office supplies, answering phones, office equipment, and overall office appearance.
  • Support and administer special projects by developing processes, tracking progress and maintaining timelines, driving project initiatives and serving as a liaison between multiple departments.
  • Create and maintain templates for forms, letters, tracking spreadsheets and databases for Operations team and other departments across the Company and its subsidiaries. 
  • Maintain a well-organized filing system that permits easy reference and rapid retrieval of information.
  • Develop and maintain company SOP’s as directed by Operations Manager.
  • Providing accurate Word, Excel, and PowerPoint support by composing and/or editing a variety of documents.
  • Develop and utilize construction software and other related software to manage projects.
  • Initiate, prepare, process, and review requests for information as required by the project.
  • Assist with special events such as organizing meetings, holidays, and special events
  • Perform other duties as assigned.
What you’ll bring:
  • Three plus (3+) years of operations and project administrative experience, preferably in construction industry.
  • Bachelor’s degree in business management or related degree.
  • Must have the ability to prepare complex procedures with minimal supervision.
  • Excellent verbal and written communication skills.
  • Ability to work well with others in a collaborative team environment.
  • Demonstrated organization and analytical skills and the ability to diagnose and analyze problems and drive appropriate solutions.
  • Ability to handle multiple projects in an organized and accurate manner.
  • Ability to pass a comprehensive background check and drug screen.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Sit at a desk 6-8 hours per day performing tasks on a computer
  • Requires minimal physical effort with periods of walking, standing with some light lifting of files
  • Minimal bending, stooping or reaching
  • Occasionally lift and/or move up to 25 pounds
Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Requiring normal safety precautions with minimal occupational health and safety risks
  • Moderate to low noise levels
  • Requires considerable concentration
  • Stresses induced by changing environment, diversity in the organization, strict deadlines and high volume of workload

What We Offer:
Medical Insurance, Dental Insurance, Vision Insurance, Employer-Sponsored Life Insurance, Voluntary Life/AD&D Insurance, Voluntary Long-Term Insurance, Voluntary Short-Term Insurance, Paid Vacation, Paid Sick Leave, Paid Holidays, Employer Match 401(k) Plan.

What’s Next:
Submit your application and resume for review. If your experience is a match for a current or future need, we will connect with you to learn more about your background and schedule an initial phone interview. What's important to call out is that we want to make sure not only that you're the right person for us, but also that we're the right next step for you, so come prepared with all the questions you have

Baywa.re Power Solutions is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws, regulations, and ordinances. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment.

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