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Lead Operations Specialist

2 months ago

Kailua, Hawaii, United States BayWa-r.e. Power Solutions, Inc. Full time
Position Overview

We are seeking a Senior Operations Coordinator to enhance operational efficiency within our organization.

Key Responsibilities:
  • Oversee daily operational coordination across various departments and projects.
  • Ensure comprehensive office support, including facility management, inventory of office supplies, and maintenance of a professional office environment.
  • Facilitate and manage special projects by establishing processes, monitoring progress, and maintaining project timelines while acting as a liaison among departments.
  • Design and maintain templates for documentation, tracking spreadsheets, and databases for the Operations team and other departments.
  • Organize and manage a systematic filing system for quick access to information.
  • Assist in the development and maintenance of company Standard Operating Procedures (SOPs) as directed.
  • Provide proficient support in Word, Excel, and PowerPoint by creating and editing various documents.
  • Utilize construction management software and related tools to oversee projects effectively.
  • Prepare and process requests for information as needed for projects.
  • Support the organization of special events, including meetings and celebrations.
  • Perform additional duties as assigned.
Qualifications:
  • A minimum of three years of experience in operations and project administration, ideally within the construction sector.
  • A Bachelor's degree in business management or a related field.
  • Proven ability to develop complex procedures with minimal oversight.
  • Strong verbal and written communication skills.
  • Ability to collaborate effectively within a team environment.
  • Demonstrated organizational and analytical capabilities, with a knack for problem-solving.
  • Proficient in managing multiple projects efficiently and accurately.
  • Must be able to pass a comprehensive background check and drug screening.
Physical Requirements:

The physical demands for this role include:

  • Prolonged periods of sitting at a desk, performing tasks on a computer.
  • Minimal physical effort with occasional light lifting of files.
  • Occasional lifting and/or moving of items up to 25 pounds.
Work Environment:

The work environment is characterized by:

  • Normal safety precautions with minimal occupational health risks.
  • Moderate to low noise levels.
  • A need for considerable concentration.
  • Potential stresses from a dynamic environment, diverse organizational structure, strict deadlines, and high workload.
Benefits:

We offer a comprehensive benefits package, including:

  • Medical, Dental, and Vision Insurance
  • Employer-Sponsored Life Insurance
  • Voluntary Life/AD&D Insurance
  • Voluntary Long-Term and Short-Term Disability Insurance
  • Paid Vacation and Sick Leave
  • Paid Holidays
  • Employer Match 401(k) Plan
Next Steps:

We encourage interested candidates to submit their application and resume for consideration. We look forward to connecting with qualified individuals to discuss their background and potential fit for our organization.

BayWa-r.e. Power Solutions, Inc. is an Equal Opportunity Employer.