Administrative Assistant

4 weeks ago

Oakland, United States Almed Jameson Full time
Job DescriptionJob Description

Role Overview:

As an administrative assistant, you provide vital support to the organization or specific individuals by handling a wide range of administrative tasks. Your role is integral to ensuring smooth and efficient operations within an office setting. You manage schedules, organize meetings, handle correspondence, maintain records, and assist with various other tasks as needed.

Key Responsibilities:

  1. Schedule Management:
  • Coordinate and manage calendars for executives or departments.
  • Schedule appointments, meetings, and conferences, ensuring there are no conflicts.
  • Send reminders and follow-ups for scheduled events.
  1. Meeting Organization:
  • Arrange meeting logistics, including booking rooms, setting up equipment, and preparing agendas.
  • Record and distribute meeting minutes.
  • Coordinate with participants to confirm attendance and manage any changes.
  1. Correspondence Handling:
  • Manage incoming and outgoing communications, including emails, phone calls, and mail.
  • Draft and proofread letters, emails, reports, and other documents.
  • Ensure timely and professional responses to correspondence.
  1. Record Maintenance:
  • Maintain accurate and organized filing systems, both digital and physical.
  • Handle confidential and sensitive information with discretion.
  • Update records and databases as necessary.
  1. Data Entry and Bookkeeping:
  • Input data into company databases or systems with accuracy.
  • Assist with basic bookkeeping tasks, such as invoicing, expense tracking, and reconciling accounts.
  • Generate financial reports and summaries.
  1. Office Management:
  • Order and maintain office supplies and inventory.
  • Coordinate maintenance and repairs for office equipment.
  • Ensure a tidy and efficient office environment.

Skills and Qualifications:

  • Communication Skills:Strong verbal and written communication skills for effective interaction with colleagues, clients, and vendors.
  • Organizational Skills:Excellent organizational abilities to manage multiple tasks and prioritize effectively.
  • Technical Proficiency:Proficiency with office software, such as Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools.
  • Attention to Detail:High level of accuracy and attention to detail in all tasks.
  • Discretion:Ability to handle confidential information with integrity and professionalism.

Working Environment:

  • Office Setting:Typically work within an office environment, either onsite or remotely.
  • Team Collaboration:Work closely with other administrative staff, executives, and departments to support organizational needs.
  • Dynamic Tasks:Handle a variety of tasks that may change day-to-day, requiring flexibility and adaptability.

Performance Metrics:

  • Task Completion:Measure the timeliness and accuracy of completed tasks.
  • Efficiency:Track the ability to manage time and prioritize effectively.
  • Communication:Assess the clarity and professionalism of communication with colleagues and external parties.
  • Customer Satisfaction:Use feedback from executives, colleagues, and clients to gauge service quality and support effectiveness.


  • Administrative Assistant

    1 week ago

    Oakland, United States Allana Buick & Bers Full time

    About the Administrative Assistant position Allana Buick and Bers is looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, particularly making...

  • Administrative Assistant

    4 days ago

    Oakland, United States Climate Breakthrough Full time

    Reporting to the Operations Manager, the Administrative Assistant is a one-year contract position based in the San Francisco Bay Area. This role will provide support in two primary areas: Executive Assistant (EA) support to the Executive Director (ED) during the new parent leave of the current EA (approx. 8 months and transition periods), and events...

  • Administrative Assistant

    1 week ago

    Oakland, United States Children's Hospital & Research Center Oakland Full time

    **Job Summary:** The Administrative Assistant will provide principal administrative support to a department and its management team. The Administrative Assistant will maintain responsive relationship with the day to day activities of the departmental staff, consultants and clients. These duties will require knowledge of office routine and an understanding of...

  • Administrative Assistant

    3 months ago

    Oakland, United States Pacific Rail Services Full time $19

    Pacific Trailer Repair Services is hiring immediately for Administrative Assistant to join our team in a recession-proof industry at a Rail Container Storage Yard in Oakland, California.  This is an entry level position as we'll teach you everything you need to know in order to be successful on the job.  Good communication, basic computer, and office...

  • Administrative Assistant

    3 months ago

    Oakland, United States Mowat Mackie & Anderson LLP Full time

    Job DescriptionJob DescriptionSalary: $30 - $32 per hourMowat Mackie & Anderson LLP is looking to add a bright, resourceful, and organized Administrative Assistant with a minimum of 5 years of experience to add support for the Partners, tax staff, and administrative team. This position requires an ability to take initiative, attention to detail, ability to...

  • Administrative Assistant IV

    4 weeks ago

    Oakland, United States Samuel Merritt University Full time

    Description: Job Description Summary: The primary responsibilities of this position is to provide administrative support for and to manage the daily activities of the Doctor of Physical Therapy program. This includes anticipating needs, carrying out policies, and implementing decisions of the department administration. As such, ensures that accurate,...

  • Corporate Administrative Assistant

    2 months ago

    Oakland, United States David E. Quan Agency, Insurance Brokers, Inc Full time

    Job DescriptionJob DescriptionStatus: Non-ExemptJob Summary: The administrative assistant is the front-end hub of our fast moving office. They are the glue that holds it together ensuring everything runs efficiently and allow the professional staff to focus on their core tasks.Connects Everyone: They are the first point of contact for visitors, phone calls,...

  • Corporate Administrative Assistant

    5 months ago

    Oakland, United States David E. Quan Agency, Insurance Brokers, Inc Full time

    Job DescriptionJob DescriptionStatus: Non-ExemptJob Summary: The administrative assistant is the front-end hub of our fast moving office. They are the glue that holds it together ensuring everything runs efficiently and allow the professional staff to focus on their core tasks.Connects Everyone: They are the first point of contact for visitors, phone calls,...

  • Legal Administrative Assistant

    3 months ago

    Oakland, United States AMS Staffing, Inc. Full time

    Job DescriptionJob DescriptionPlease send resume should you be interested in the following Legal Administrative Assistant (Legal Practice Assistant) position located in Oakland CA. This is a full-time, permanent position with a salary between 100-110K plus OT and awesome benefits. Please pass along to your colleagues if youre not interested as we do pay...

  • Legal Administrative Assistant

    3 weeks ago

    Oakland, United States AMS Staffing, Inc. Full time $100,000 - $110,000

    Job DescriptionJob DescriptionPlease send resume should you be interested in the following Legal Administrative Assistant (Legal Practice Assistant) position located in Oakland CA. This is a full-time, permanent position with a salary between 100-110K plus OT and awesome benefits. Please pass along to your colleagues if youre not interested as we do pay...

  • Legal Administrative Assistant

    2 weeks ago

    Oakland, California, United States Aleshire & Wynder Full time

    Position Overview Are you a meticulous and organized individual eager to leverage your administrative expertise in a dynamic legal environment? Aleshire & Wynder, LLP is on the lookout for a Full-Time Legal Administrative Assistant to enhance our team. In this pivotal role, you will contribute significantly to the efficient functioning of our office. This...

  • Administrative Assistant

    2 weeks ago

    Oakland, United States Manpower Full time

    Job Title: Administrative Assistant Location: Oakland, CA Pay Rate: $27.32 per hour Job Type: Long-Term Contract Organization: Non-Profit Job Overview: We are seeking a detail-oriented Clerical Support Specialist to join our team at a non-profit organization in Oakland, CA. Under close supervision, you will provide routine clerical support services...

  • Labor and Employment Administrative Assistant

    1 day ago

    Oakland, California, United States AMS Staffing, Inc. Full time

    Job SummaryThe Legal Practice Assistant (Labor and Employment Administrative Assistant) is responsible for providing daily administrative support within the Labor and Employment department at AMS Staffing, Inc.Key ResponsibilitiesProvide administrative and Case Assistant support for Labor and EmploymentMaintain, and update weekly, the investigations case...

  • Legal Administrative Assistant- 2016232

    1 week ago

    Oakland, United States AMS Staffing Inc. Full time

    Please send resume should you be interested in the following Legal Administrative Assistant (Legal Practice Assistant) position located in Oakland CA. This is a full-time, permanent position with a salary between 100-110K plus OT and awesome benefits. Please pass along to your colleagues if you’re not interested as we do pay referral fees.Location:...

  • Experienced Litigation Administrative Assistant

    2 weeks ago

    Oakland, California, United States AGG Legal Staffing Full time

    Litigation Administrative Support SpecialistAGG Legal Staffing is seeking a skilled litigation administrative support specialist to become part of a dynamic team of dedicated professionals. POSITION SUMMARY:The Litigation Administrative Support Specialist will deliver essential legal and administrative assistance to various attorneys. This pivotal role...

  • SDRC Testing Center Administrative Assistant

    2 weeks ago

    Oakland, United States University of California , Riverside Full time

    The Student Disability Resource Center (SDRC) is a front-facing service office, serving primarily students with disabilities, but also works with other UCR students, faculty, staff, and community members. The SDRC Testing Center Administrative Assistant provides general administrative and SDRC Testing Center support. Incumbent will give excellent customer...

  • Educational Center Administrative Assistant

    2 weeks ago

    Oakland, California, United States Sylvan Learning Full time

    Part-Time Learning Center Support Specialist Needed for Sylvan Learning. We are seeking an enthusiastic and committed individual to join our team as a Center Assistant. This role is essential in supporting our educators, students, and overall center operations.Position Overview:As a Center Assistant, you will play a vital role in the daily administrative...

  • Administrative Assistant

    6 days ago

    Oakland, California, United States Ascend Talent Solutions Full time

    Administrative Coordinator Job DescriptionAt Ascend Talent Solutions, we are seeking a highly skilled and organized Administrative Coordinator to join our team. As a key member of our commercial real estate management and development company, you will provide exceptional support to our property management team, ensuring seamless day-to-day operations and...

  • Experienced Legal Administrative Assistant

    2 weeks ago

    Oakland, California, United States Adams & Martin Group Full time

    Position Overview: A reputable organization is seeking a skilled legal administrative assistant for a long-term contractual role. These contracts typically extend for several months, providing an opportunity to work alongside a dedicated team of legal professionals engaged in various civic matters.Key Qualifications:Experience in civil litigation and adept...

  • Front Office Administrative Assistant

    1 month ago

    Oakland County, United States INTERSTATE HOME HEALTH LLC Full time

    Job DescriptionJob DescriptionWe are seeking a Front Office Administrative Assistant to join our team! You will perform clerical and administrative functions in Home Health Care setting. Responsibilities:Communication with Patients , Case Managers and EmployeesWorking on the company EMR for Patients and Caregivers Schedule and assist with Patient /...