Current jobs related to Legal Administrative Assistant- 2016232 - Oakland - AMS Staffing Inc.

  • Legal Administrative Assistant

    1 month ago

    Oakland, California, United States AGG Legal Staffing Full time

    About the RoleAGG Legal Staffing is seeking an experienced Litigation Secretary to join our team in Oakland. As a key member of our litigation team, you will provide critical support to our attorneys, ensuring the smooth operation of our practice.Key ResponsibilitiesDocument production and file managementExtensive experience with e-filing in administrative,...

  • Legal Administrative Assistant

    1 week ago

    Oakland, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking a Legal Administrative Assistant to join a boutique law firm in Oakland, CA on a contract-to-hire basis. This role is ideal for candidates with strong legal administrative experience who are looking to support attorneys and manage day-to-day office functions in a dynamic legal environment. The ideal candidate will...

  • Legal Administrative Assistant

    2 weeks ago

    Oakland, California, United States AMS Staffing Inc. Full time

    Legal Administrative Assistant Job DescriptionWe are seeking a highly skilled and experienced Legal Administrative Assistant to join our team at AMS Staffing Inc. in Oakland, CA.Job Summary:The successful candidate will provide administrative support to our legal team, ensuring the smooth operation of our office and providing exceptional service to our...

  • Legal Administrative Assistant

    2 weeks ago

    Oakland, California, United States AMS Staffing Inc. Full time

    Legal Administrative Assistant OpportunityWe are seeking a highly skilled and experienced Legal Administrative Assistant to join our team at AMS Staffing Inc. in Oakland, CA.Job Summary:The successful candidate will provide administrative support to our legal team, ensuring the smooth operation of our office and the delivery of exceptional client service.Key...

  • Legal Administrative Assistant

    4 weeks ago

    Oakland, California, United States AMS Staffing Inc. Full time

    Legal Administrative Assistant Job DescriptionWe are seeking a highly skilled and experienced Legal Administrative Assistant to join our team at AMS Staffing Inc. in Oakland, CA.Job Summary:The successful candidate will provide administrative support to our legal team, ensuring the smooth operation of our office and the delivery of exceptional client...

  • Legal Administrative Assistant

    4 weeks ago

    Oakland, California, United States AMS Staffing Inc. Full time

    Legal Administrative Assistant Job OpportunityWe are seeking a highly skilled and experienced Legal Administrative Assistant to join our team at AMS Staffing Inc. in Oakland, CA.Job Summary:The successful candidate will provide administrative support to our legal team, ensuring the smooth operation of our office and the delivery of exceptional client...

  • Legal Administrative Assistant

    1 month ago

    Oakland, California, United States AMS Staffing Inc. Full time

    Job SummaryWe are seeking a highly skilled and experienced Legal Administrative Assistant to join our team at AMS Staffing Inc. in Oakland, CA. This is a full-time, permanent position with a competitive salary and excellent benefits.Key ResponsibilitiesProvide administrative support to the Labor and Employment team, including maintaining case lists,...

  • Legal Administrative Assistant

    3 days ago

    Oakland, United States AMS Staffing Inc. Full time

    Please send resume should you be interested in the following Legal Administrative Assistant (Legal Practice Assistant) position located in Oakland CA. This is a full-time, permanent position with a salary between 100-110K plus OT and awesome benefits. Please pass along to your colleagues if you're not interested as we do pay referral fees.Location:...

  • Legal Administrative Assistant

    4 weeks ago

    Oakland, California, United States AMS Staffing Inc. Full time

    Job SummaryThe Legal Practice Assistant (Legal Administrative Assistant) is responsible for providing daily administrative support within Labor & Employment. This role requires a strong litigation secretary with experience in Labor and Employment.Essential FunctionsProvide administrative and Case Assistant support for Labor and EmploymentMaintain, and update...

  • Legal Administrative Assistant

    4 weeks ago

    Oakland, California, United States AMS Staffing, Inc. Full time

    Job OpportunityWe are seeking a highly skilled Legal Administrative Assistant to join our team at AMS Staffing, Inc. in Oakland, CA.Job SummaryThe successful candidate will provide administrative support to our legal team, ensuring the smooth operation of our office. This is a full-time, permanent position with a salary range of $100,000 to $110,000 plus...

  • Legal Administrative Assistant

    2 weeks ago

    Oakland, California, United States AMS Staffing Inc. Full time

    Job SummaryWe are seeking a highly skilled and experienced Legal Administrative Assistant to join our team at AMS Staffing Inc. in Oakland, CA. This is a full-time, permanent position with a salary between $100-110K plus OT and awesome benefits.Key ResponsibilitiesProvide administrative and case assistant support for Labor and EmploymentMaintain and update...

  • Legal Administrative Assistant

    4 weeks ago

    Oakland, California, United States AMS Staffing, Inc. Full time

    Job SummaryWe are seeking a highly skilled and experienced Legal Administrative Assistant to join our team at AMS Staffing, Inc. in Oakland, CA. This is a full-time, permanent position with a salary between $100-110K plus OT and awesome benefits.Key Responsibilities:Provide administrative and case assistant support for Labor and EmploymentMaintain and update...

  • Legal Administrative Assistant

    2 weeks ago

    Oakland, California, United States Abbott Laboratories company Full time

    About AbbottAbbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals, and branded generic medicines.Our 114,000 colleagues serve people in more than 160...

  • Legal Administrative Assistant

    2 weeks ago

    Oakland, California, United States Abbott Laboratories company Full time

    About AbbottAbbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines.Job SummaryWe are seeking a highly skilled and organized...

  • Experienced Litigation Administrative Assistant

    2 months ago

    Oakland, California, United States AGG Legal Staffing Full time

    Litigation Administrative Support SpecialistAGG Legal Staffing is seeking a skilled litigation administrative support specialist to become part of a dynamic team of dedicated professionals. POSITION SUMMARY:The Litigation Administrative Support Specialist will deliver essential legal and administrative assistance to various attorneys. This pivotal role...

  • Legal Operations Specialist

    4 weeks ago

    Oakland, California, United States Legal Full time

    We are seeking an experienced Legal Operations professional to join our team on an 11-month contract. This is a hybrid position with potential to extend or convert to a direct hire employee.Key ResponsibilitiesProvide support and assistance on outside counsel and vendor management, legal billing, accrual reporting, and tracking legal spend.Assist with the...

  • Bilingual Legal Assistant

    2 months ago

    Oakland, California, United States Adams & Martin Group Full time

    About Adams & Martin GroupWe are a reputable law firm dedicated to providing exceptional legal services to our diverse clientele. Our firm prides itself on its commitment to excellence, professionalism, and client satisfaction. As we continue to grow, we are seeking a talented Bilingual Legal Assistant to join our Oakland location.Job SummaryWe are looking...

  • Legal Administrative Assistant

    3 days ago

    Oakland, California, United States AMS Staffing, Inc. Full time

    Job DescriptionWe are seeking a highly skilled Legal Administrative Assistant to join our team at AMS Staffing, Inc. in Oakland, CA. This is a full-time, permanent position with a salary between $K plus OT and awesome benefits.Key Responsibilities:Effective communication and document processing skillsExcellent organizational and calendaring skillsLiteracy in...

  • Administrative Assistant

    3 days ago

    Oakland, California, United States Abbott Full time

    About the RoleThis position is part of the Legal/OEC Division at Abbott, a global healthcare leader. The successful candidate will provide administrative support to the team, including managing calendars, scheduling travel, and processing expense reports.Key ResponsibilitiesManage calendars and schedules for team membersProcess expense reports and maintain...

  • Bilingual Legal Assistant

    3 weeks ago

    Oakland, California, United States Adams & Martin Group Full time

    Job Title: Bilingual Legal AssistantWe are seeking a highly skilled Bilingual Legal Assistant to join our team at Adams & Martin Group. As a Bilingual Legal Assistant, you will provide administrative and clerical support to our legal team, ensuring seamless communication with clients and colleagues.Responsibilities:Translate documents and communicate with...

Legal Administrative Assistant- 2016232

2 months ago

Oakland, United States AMS Staffing Inc. Full time

Please send resume should you be interested in the following Legal Administrative Assistant (Legal Practice Assistant) position located in Oakland CA. This is a full-time, permanent position with a salary between 100-110K plus OT and awesome benefits. Please pass along to your colleagues if you’re not interested as we do pay referral fees.


Location: Oakland

Salary: 100-110K

Hybrid: 3 days in office / 2 days WFH (Tue-Thu are in office days)

Bachelor's degree required: NO

Work week hours: 40

Daily hours: 8-5, 9-6, can be flexible


Looking for a strong litigation secretary with experience in Labor and Employment.



JOB SUMMARY


The Legal Practice Assistant (Legal Administrative Assistant) is responsible for providing daily administrative support within Labor & Employment



ESSENTIAL FUNCTIONS

The position’s essential functions include but are not limited to the following:


  • Provide administrative and Case Assistant support for Labor and Employment
  • Maintain, and update weekly, the investigations case list, to ensure final investigation report deadlines and budgets are met and calendared in the
  • Attend Investigations weekly team meeting;
  • Manage, schedule and calendar investigative interviews by Zoom and in person;
  • Provide word processing assistance, proofread and assemble investigative reports, contracts, legal memoranda, letter opinions, correspondence, proposals and/or other documents as needed; and,
  • Manage calendar, travel, and speaking engagements to support business development and related projects.



CORE DUTIES


  • Prioritizing work flow, juggling multiple and sometimes competing priorities, exercising judgment to make basic decisions in a variety of work situations, and maintaining flexibility in day-to-day completion of duties;
  • Coordinate logistics of support for major conference presentations and attendance;
  • Review incoming correspondence and route as appropriate;
  • Organize documents, and prepare binders and files to house relevant legal and non-legal materials;
  • Partner with various Firm departments to accomplish tasks and projects;
  • Maintain shared/group office calendars and individual attorney calendars in Outlook;
  • Enter attorneys’ billable time as requested according to Firm billing policies and coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements;
  • Prepare check requests and coordinate payment to vendors when necessary;
  • Prepare expense reports and work closely with the Administrative Practice Assistant (APA) on travel arrangements;
  • Back up other LPAs and office administrative staff during planned and unplanned absences;
  • Take direction and apply corrections to future revisions;
  • Partner with attorneys to proactively manage their business development activities;
  • Familiarity with litigation secretarial duties a plus (i.e. rules of court, formatting pleadings, TOA/TOC, e-filing, etc.);
  • Demonstrate excellent customer service;
  • Work extended hours as needed;
  • Work cordially, cooperatively, and productively with all firm employees;
  • Attend work on-site on a regular, punctual and reliable schedule (on core days and as needed during high-stakes workflow);
  • Maintain composure and work efficiently and accurately during high-energy situations involving frequently changing circumstances; and
  • Other functions as assigned.




QUALIFICATIONS


  • Prior professional experience in Labor and Employment
  • Minimum of seven years of executive assistant/legal secretary/legal assistant experience, preferably supporting an attorney or executive level manager;
  • Prior experience in labor and employment law strongly preferred;
  • Superior customer service skills;
  • Powerful organizational skills and ability to contribute to streamlining processes in concert with the practice group administrator;
  • Strong written and verbal skills, including accuracy in grammar, spelling and punctuation;
  • Strong attention to detail;
  • Pro-active self-starter with ability to work independently, as well as in a team environment;
  • Experience using O365, including strong knowledge of MS Word, PowerPoint, Excel, and Outlook; CCC Macros, iManage, time and billing systems, and Adobe Professional is preferred;
  • Demonstrated ability to maintain high ethical standards and strict confidentiality of all information that the employee may receive as a result of their role;
  • Demonstrated ability to maintain and update skills as required by the position;
  • Interpersonal skills necessary to work with and communicate effectively with a diverse group of attorneys, staff and vendors to provide information with courtesy and tact.