![David E. Quan Agency, Insurance Brokers, Inc](https://media.trabajo.org/img/noimg.jpg)
Corporate Administrative Assistant
2 months ago
Status: Non-Exempt
Job Summary: The administrative assistant is the front-end hub of our fast moving office. They are the glue that holds it together ensuring everything runs efficiently and allow the professional staff to focus on their core tasks.
- Connects Everyone: They are the first point of contact for visitors, phone calls, emails, and video sessions acting as a switchboard to direct inquiries to the right staff member.
- Smooths Information Flow: They receive, process, and distribute information internally, ensuring everyone has what they need to function effectively. This can involve things like managing incoming corporate data and requests, calendars and meetings, tracking open tasks and creating reports.
- Maintains Operations: They handle a variety of administrative tasks that keep the office running smoothly. This could be anything from ordering office supplies to booking travel arrangements.
- Provides Support: They are a pillar of support for the entire office staff, assisting with tasks, problem-solving, and keeping projects on track.
Primary Responsibilities:
- Answer and direct phone calls, emails, and texts
- Write and distribute email, correspondence memos, letters, faxes and forms
- Data entry - scan and file incoming email and other communication; update and maintain office policies and procedures
- Maintain databases including corporate CRM and ticketing requests
- Liaison for internal and external clients
- Manage office supplies as well as vendors
- Organize and schedule appointments
- Provide general support to visitors
- Assist in ad-hoc duties
Qualifications:
- Proven experience as an administrative assistant, virtual assistant or office admin assistant
- Knowledge of office management systems and procedures
- Proficiency in MS Office (MS Excel and MS Word, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Working knowledge of office equipment, like printers and fax machines
- High School degree
- Additional qualification as an Administrative Assistant or Secretary will be a plus
-
Corporate Administrative Assistant
4 months ago
Oakland, United States David E. Quan Agency, Insurance Brokers, Inc Full timeJob DescriptionJob DescriptionStatus: Non-ExemptJob Summary: The administrative assistant is the front-end hub of our fast moving office. They are the glue that holds it together ensuring everything runs efficiently and allow the professional staff to focus on their core tasks.Connects Everyone: They are the first point of contact for visitors, phone calls,...
-
Administrative Assistant
4 days ago
Oakland, United States Allana Buick & Bers Full timeAbout the Administrative Assistant position Allana Buick and Bers is looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, particularly making...
-
Administrative Assistant
4 days ago
Oakland, United States Children's Hospital & Research Center Oakland Full time**Job Summary:** The Administrative Assistant will provide principal administrative support to a department and its management team. The Administrative Assistant will maintain responsive relationship with the day to day activities of the departmental staff, consultants and clients. These duties will require knowledge of office routine and an understanding of...
-
Administrative Assistant
3 months ago
Oakland, United States Pacific Rail Services Full time $19Pacific Trailer Repair Services is hiring immediately for Administrative Assistant to join our team in a recession-proof industry at a Rail Container Storage Yard in Oakland, California. This is an entry level position as we'll teach you everything you need to know in order to be successful on the job. Good communication, basic computer, and office...
-
Administrative Assistant
3 months ago
Oakland, United States Mowat Mackie & Anderson LLP Full timeJob DescriptionJob DescriptionSalary: $30 - $32 per hourMowat Mackie & Anderson LLP is looking to add a bright, resourceful, and organized Administrative Assistant with a minimum of 5 years of experience to add support for the Partners, tax staff, and administrative team. This position requires an ability to take initiative, attention to detail, ability to...
-
Administrative Support Specialist
4 days ago
Oakland, California, United States David E. Quan Agency, Insurance Brokers, Inc Full timeJob OverviewStatus: Non-ExemptPosition Summary: The Administrative Support Specialist serves as the essential hub of our dynamic office environment. This role is pivotal in ensuring seamless operations, allowing our professional team to concentrate on their primary responsibilities.Facilitates Connections: Acting as the initial point of contact for visitors,...
-
Administrative Assistant IV
3 weeks ago
Oakland, United States Samuel Merritt University Full timeDescription: Job Description Summary: The primary responsibilities of this position is to provide administrative support for and to manage the daily activities of the Doctor of Physical Therapy program. This includes anticipating needs, carrying out policies, and implementing decisions of the department administration. As such, ensures that accurate,...
-
Legal Administrative Assistant
2 months ago
Oakland, United States AMS Staffing, Inc. Full timeJob DescriptionJob DescriptionPlease send resume should you be interested in the following Legal Administrative Assistant (Legal Practice Assistant) position located in Oakland CA. This is a full-time, permanent position with a salary between 100-110K plus OT and awesome benefits. Please pass along to your colleagues if youre not interested as we do pay...
-
Legal Administrative Assistant
2 weeks ago
Oakland, United States AMS Staffing, Inc. Full time $100,000 - $110,000Job DescriptionJob DescriptionPlease send resume should you be interested in the following Legal Administrative Assistant (Legal Practice Assistant) position located in Oakland CA. This is a full-time, permanent position with a salary between 100-110K plus OT and awesome benefits. Please pass along to your colleagues if youre not interested as we do pay...
-
Legal Administrative Assistant
5 days ago
Oakland, California, United States Aleshire & Wynder Full timePosition Overview Are you a meticulous and organized individual eager to leverage your administrative expertise in a dynamic legal environment? Aleshire & Wynder, LLP is on the lookout for a Full-Time Legal Administrative Assistant to enhance our team. In this pivotal role, you will contribute significantly to the efficient functioning of our office. This...
-
Administrative Assistant
1 week ago
Oakland, United States Manpower Full timeJob Title: Administrative Assistant Location: Oakland, CA Pay Rate: $27.32 per hour Job Type: Long-Term Contract Organization: Non-Profit Job Overview: We are seeking a detail-oriented Clerical Support Specialist to join our team at a non-profit organization in Oakland, CA. Under close supervision, you will provide routine clerical support services...
-
Administrative Assistant
3 weeks ago
Oakland, United States Almed Jameson Full timeJob DescriptionJob DescriptionRole Overview:As an administrative assistant, you provide vital support to the organization or specific individuals by handling a wide range of administrative tasks. Your role is integral to ensuring smooth and efficient operations within an office setting. You manage schedules, organize meetings, handle correspondence, maintain...
-
Legal Administrative Assistant- 2016232
2 days ago
Oakland, United States AMS Staffing Inc. Full timePlease send resume should you be interested in the following Legal Administrative Assistant (Legal Practice Assistant) position located in Oakland CA. This is a full-time, permanent position with a salary between 100-110K plus OT and awesome benefits. Please pass along to your colleagues if you’re not interested as we do pay referral fees.Location:...
-
Oakland, California, United States AGG Legal Staffing Full timeLitigation Administrative Support SpecialistAGG Legal Staffing is seeking a skilled litigation administrative support specialist to become part of a dynamic team of dedicated professionals. POSITION SUMMARY:The Litigation Administrative Support Specialist will deliver essential legal and administrative assistance to various attorneys. This pivotal role...
-
Senior Administrative Officer
7 hours ago
Oakland, California, United States SEDAA Full timeJob OverviewPosition Title: Senior Executive AssistantLocation: Oakland, CA*LOCAL CANDIDATES ONLY. The role is primarily onsite.Key Attributes:Proactive and able to work independentlyExceptional communication abilitiesStrong organizational capabilities*Travel may be required within our operational areas (approximately 40% travel).*With prior approval,...
-
Administrative Coordinator
5 days ago
Oakland, California, United States SPANISH SPEAKING UNITY COUNCIL Full timeJob OverviewPosition Title: Office AdministratorReports To: Operations & Special Projects ManagerDepartment: Operations DepartmentLocation: Oakland, CASchedule: Monday through FridayTravel: Local travel may be requiredSalary: $25.00 per hourEmployee Status: Regular, Full-Time, Non-ExemptUnion: N/ASupervises: N/ABenefits:Enjoy two weeks of paid vacation...
-
SDRC Testing Center Administrative Assistant
5 days ago
Oakland, United States University of California , Riverside Full timeThe Student Disability Resource Center (SDRC) is a front-facing service office, serving primarily students with disabilities, but also works with other UCR students, faculty, staff, and community members. The SDRC Testing Center Administrative Assistant provides general administrative and SDRC Testing Center support. Incumbent will give excellent customer...
-
Assistant Revenue
4 weeks ago
Oakland, United States City of Oakland California Full timeThe City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the Tax, Administrator, Revenue, Operations Supervisor, Internal Auditor, Assistant
-
Educational Center Administrative Assistant
6 days ago
Oakland, California, United States Sylvan Learning Full timePart-Time Learning Center Support Specialist Needed for Sylvan Learning. We are seeking an enthusiastic and committed individual to join our team as a Center Assistant. This role is essential in supporting our educators, students, and overall center operations.Position Overview:As a Center Assistant, you will play a vital role in the daily administrative...
-
Senior Administrative Coordinator
6 hours ago
Oakland, California, United States SEDAA Full timeJob OverviewPosition Title: Senior Executive AssistantLocation: Oakland, CA*Candidates must be local. The position requires a significant onsite presence.Key Qualifications:Proactive self-starter capable of working independentlyExceptional verbal and written communication abilitiesStrong organizational capabilities*Travel may be required within the service...