Current jobs related to Administrative Operations Coordinator - Easton - Leadership Maryland

  • Administrative Operations Coordinator

    3 days ago

    Easton, Pennsylvania, United States Pezon Properties Full time

    Are you a meticulously organized and proactive professional with a keen interest in real estate and executive assistance? Pezon Properties is on the lookout for a detail-focused Administrative Operations Coordinator to play a vital role in streamlining real estate transactions and managing executive functions. In this position, you will ensure seamless...

  • Administrative Operations Coordinator

    3 days ago

    Easton, Pennsylvania, United States St. Luke's Hospital Full time

    About St. Luke's Hospital: St. Luke's is dedicated to the exceptional skills, experience, and compassion of its workforce. Our employees are our greatest asset, collectively committed to fulfilling our mission of excellence in caring for the sick and injured, educating healthcare professionals, and enhancing access to care in our communities.Position...

  • Administrative Operations Coordinator

    1 week ago

    Easton, Pennsylvania, United States St. Luke's Hospital Full time

    About St. Luke's Hospital: St. Luke's is dedicated to the skills, experience, and compassion of its workforce. Our employees are our most valuable asset, committed to fulfilling our mission of excellence in caring for the sick and injured, educating healthcare providers, and enhancing access to care in our communities.Position Overview: The Facilities...

  • Administrative Operations Coordinator

    1 week ago

    Easton, Pennsylvania, United States Pezon Properties Full time

    Are you a meticulously organized and self-motivated professional with a keen interest in real estate and executive assistance? Pezon Properties is in search of a thorough Operations Coordinator to play a vital role in streamlining real estate processes and managing executive functions. In this position, you will ensure seamless coordination from the...

  • Administrative Operations Coordinator

    3 days ago

    Easton, Pennsylvania, United States St. Luke's Hospital Full time

    Overview: St. Luke's values the dedication, expertise, and empathy of its workforce. Our employees are the cornerstone of our organization, committed to fulfilling our mission of delivering exceptional care to those in need, training healthcare professionals, and enhancing access to services in our communities.Role Summary: The Facilities Operations...

  • Human Resources and Administrative Coordinator

    1 month ago

    Easton, United States Famous Smoke Shop Full time

    Job DescriptionJob DescriptionSalary: DOEAbout Us:We are a leading e-commerce company based in Easton, PA, dedicated to providing exceptional service and innovative solutions to our customers. As we continue to grow, we are looking to expand our team with talented individuals who share our passion for excellence and innovation.Position Summary:We are seeking...

  • Administrative Coordinator for Residential Services

    3 days ago

    Easton, Pennsylvania, United States Shore Community Services Inc Full time

    Job OverviewThe Administrative Coordinator plays a vital role in managing and streamlining the administrative operations of a DDA Residential Group Home. This position is essential for ensuring efficient facility management, maintaining precise documentation, and offering support to both staff and residents.Key ResponsibilitiesOversee and maintain...

  • Administrative Operations Coordinator

    4 days ago

    Easton, Pennsylvania, United States Net2Source Inc. Full time

    Job Title: Administrative Support SpecialistCompany: Net2Source Inc.Pay Rate: $22/hr on W2Duration: 12 Months (Possible extension)Work Schedule: Monday to Friday, 5:00 am to 1:30 pm. Position Overview:This role requires a dedicated individual with strong organizational skills and a proficiency in Microsoft Office, particularly Excel. The ideal candidate will...

  • Operations Coordinator

    3 days ago

    Easton, Pennsylvania, United States Scale Warehouse and More Full time

    Job OverviewAre you looking for a dynamic work environment?We are in search of an Operations Coordinator who will thrive in a role filled with diverse responsibilities. In this position, you will engage in a variety of technical, administrative, and clerical tasks aimed at enhancing organizational efficiency.Key Responsibilities:Gain a comprehensive...

  • Office Operations Coordinator

    1 week ago

    Easton, Pennsylvania, United States KYYBA Full time

    Job OverviewWe are seeking a detail-oriented Office Operations Coordinator to join our team at KYYBA. This role is essential for maintaining the efficiency of our administrative processes.Essential Qualifications:• Expertise in Microsoft Office, particularly Excel, is required. • Quick adaptability to new tasks and processes is crucial. • Capability to...

  • Real Estate Operations Coordinator

    1 week ago

    Easton, Pennsylvania, United States Pezon Properties Full time

    Job OverviewAre you a meticulously organized and proactive professional with a keen interest in real estate and executive assistance? Pezon Properties is in search of a detail-oriented Operations Assistant to play a vital role in streamlining real estate transactions and overseeing executive functions. In this position, you will ensure seamless coordination...

  • Real Estate Operations Coordinator

    1 week ago

    Easton, Pennsylvania, United States Pezon Properties Full time

    Are you a meticulously organized and self-motivated professional with a keen interest in real estate and executive assistance? Pezon Properties is in search of a dedicated Operations Coordinator to be instrumental in streamlining real estate transactions and overseeing executive functions. In this position, you will ensure seamless coordination from the...

  • Rehabilitation Administrative Coordinator

    5 days ago

    Easton, Maryland, United States Acts Retirement-Life Communities Full time

    Job Summary:Acts Retirement-Life Communities is seeking a highly organized and detail-oriented Rehabilitation Administrative Assistant to join our team. As a key member of our rehabilitation department, you will be responsible for providing administrative support to our therapists and Director of Rehabilitation Services.Key Responsibilities:Maintain accurate...

  • Agricultural Value Chain Coordination Administrator

    14 hours ago

    Easton, United States Nonprofit Economic Development Organization Full time

    Job DescriptionJob DescriptionWe are seeking an Agricultural Value Chain Coordination Administrator to join our team! You will perform operational and administrative functions in order to drive organization success.RESPONSIBILITIES:Farmer Recruitment and SupportIn collaboration with the Value Chain/Local Food Supply Chain Consultant/Advisor:Create and...

  • Agricultural Value Chain Coordination Administrator

    16 hours ago

    Easton, United States Nonprofit Economic Development Organization Full time

    Job DescriptionJob DescriptionWe are seeking an Agricultural Value Chain Coordination Administrator to join our team! You will perform operational and administrative functions in order to drive organization success.RESPONSIBILITIES:Farmer Recruitment and SupportIn collaboration with the Value Chain/Local Food Supply Chain Consultant/Advisor:Create and...

  • Administrative Assistant

    5 days ago

    Easton, United States Corestaff Services Full time

    Benefits: (Medical, Dental, and Vision coverage)Duration: Long term contract (6 months with possible renewal)Location: Atlanta, GACorestaff is the official MSP resourcing partner for Porsche Cars North America for contractor positions operating and managing their nationwide contingent workforce program. This role is a Corestaff contract position with...

  • Administrative Assistant

    5 days ago

    Easton, United States 24 Seven Talent Full time

    Pay: $25/hr Location: , Easton, PA 18045 Schedule: Onsite 5 days/week (8:30 am- 5:30 pm)Duration: 6 months; possible temp to permThe ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success...

  • Administrative Assistant

    3 days ago

    Easton, United States 24 Seven Talent Full time

    Pay: $25/hr Location: , Easton, PA 18045 Schedule: Onsite 5 days/week (8:30 am- 5:30 pm)Duration: 6 months; possible temp to permThe ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success...

  • HR Generalist

    2 days ago

    Easton, Pennsylvania, United States Famous Smoke Shop Full time

    Job DescriptionFamous Smoke Shop is seeking an experienced HR Generalist to play a vital role in the smooth operation of our HR and administrative functions. As a key member of our team, you will be responsible for ensuring the efficient and compliant execution of various HR and administrative tasks.Recruitment and Talent Management: Lead recruitment...

  • HR Operations Specialist

    1 day ago

    Easton, Pennsylvania, United States Famous Smoke Shop Full time

    Position OverviewWe invite you to become a part of Famous Smoke Shop as an HR Operations Specialist. In this pivotal role, you will be instrumental in ensuring the effective functioning of our human resources and administrative operations. Your responsibilities will span a diverse range of HR and administrative activities aimed at promoting efficiency and...

Administrative Operations Coordinator

1 month ago

Easton, United States Leadership Maryland Full time
Job DescriptionJob Description

Operations Coordinator

Reports To:

The Operations Coordinator will report to President & CEO of Leadership Maryland.

Status: Full Time Exempt

Location:  Remote and must live in Maryland, perferrably close to Easton, MD

Job Overview:

The Operations Coordinator leads and assists with the activities related to the Executive Program and pre-graduation activities related to that program. In addition, this role manages all aspects of all board of director meetings, and many administrative functions related to the organization, communications, committees, and the board of directors. The position requires the Operations Coordinator to work well independently and in teams.

Responsibilities and Duties:

Executive Program

· Attend all LMD sessions

· Manage planning for all meals and A/V prior to session

· Key onsite coordinator for each session managing:

o LMD set-up (agendas, name tags, table tents, etc.)

o logistics for food

o hotel A/V

o transportation (i.e. buses)

o troubleshooting

· Book all staff and board of director hotel rooms as needed

· Update information with various forms in the vendor systems as needed

· Export data from the application form vendor into Dropbox storage and database, into our database, and into MailChimp

· Negotiate all contracts (e.g.: hotel, transportation, restaurant) and provide them to President & CEO for review and signature

· Develop and maintain a one spreadsheet with all hotel booking information and deadlines for the class

· Oversee and manage procurement of materials and supplies for the program, including speaker biographies & photos

· Assist President & CEO in communicating with the LMD class, when appropriate

· Develop and distribute all surveys to attendees for sessions and export all results

Board Meetings & Committees’ Support

· Once on-site, ensure that room is set-up correctly, including name tents for Board members, staff and guests

· Ensure food and beverages are available for meetings as needed

· Assist with Board meeting packets both electronically and paper copies

· Take notes at Board meetings; prepare and produce minutes within two weeks of meeting

· Email the Secretary and President & CEO for review, edit/approval of the minutes, then email to all Board members

· Assist with meeting invites for all committee meetings

· Assist with preparation of any necessary items for committee meetings

· Take minutes of all committee meetings and produce within two weeks of the meeting

· Email the committee chairs and the President & CEO for review, edit/approval of the minutes.

Systems/Vendors

· Be fluent in using our database to make updates/changes related to this positions’ responsibilities (Executive Program, Board, and Committees)

· Be fluent with the various vendors the organization uses and make adjustments/updates as needed.

· Monitor website content; propose, submit, and track changes, as needed. This includes content related to members, current class, prospective applicants, Board-related content, etc.

· Observe other websites and identify improvements that may be useful for LMD site

Database Administration

· Control and maintenance of database for non-Alumni

· Enter prospects – accuracy of entering information is critical

· Update Committee Members in database

· Make edits and changes in a timely manner

· Ensure format consistency i.e. titles, addresses, relationship to companies, membership status, custom information

· Work with the Director of Accounting reconciliation of database content to QB and database

· Identify uses of database to enhance efficiency and accuracy of LMD activities; create and document systems and procedures to maximize usefulness of database

· Monitor procedures to ensure database security/updates; recommend and implement changes and improvements, as needed

General Responsibilities

· Stores all files electronically and in the organizations Dropbox folders

· Coordinate all mailings as needed

· Monitor, document and develop procedures and recommend changes to improve service and efficiency

· Anticipate upcoming projects and coordinate development of schedules to ensure timely completion

· Ethical behavior

· Attention to detail

· Manage special projects, as assigned by President & CEO

Qualifications:

This position requires a skilled professional with a confident and positive demeanor, distinct verbal and writing skills and excellent interpersonal skills.

Skills Required

Essential computer skills are required including:

· Microsoft Office Suite

· Must know or easily learn vendor programs such as Personify, Survey Monkey, JotForm, Mail Chimp, etc.

The personal skills required include:

· High ethical standards

· Positive demeanor

· Ability to work with individuals from diverse backgrounds

· Willingness to learn new procedures, software, and systems, as needed